Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Bi-Monthly Meeting February 8, 2016 Attending: Brenda Medcalf, Stephanie Holtzendorf, Paul Sanchez, Mike Monaghan, DeNae Lee, Sharon Goss, EvanTaddia. Absent: Chris Nuccio, Brad Thomas, AJ Bergeron, Trent Edwards. I. Call to Order: 6:40 pm by Brenda Medcalf II. Presentation of Citizens:  None III. Minutes: Minutes of the January 11, 2016 meeting and January 25, 2016 meeting minutes were presented. Evan made a motion to approve both meeting minutes. Mike seconded. Minutes approved as submitted. IV. Business A. Recommendation to Appoint Jake Adams to the Founders Day Commission, Term to Expire June 2017.  Stephanie made a motion to appoint Jake Adams to the Founder Day Commission. Evan seconded. Motion passed. B. Founders Day Festival Facilities Use Agreement Between the City of Dripping Springs, Dripping Springs Lions Club and Dripping Springs Independent School District.  Motion made by Evan to accept the Agreement between the City, Lions Club and DSISD. Seconded by Sharon. Motion passed. C. 2016 Founders Day Participation Contracts 1. Knights of Columbus for Beer and Wine Sales  Still researching the insurance issue. 2. Dripping Springs Cook Off Club for Cook Off  Signed contract received. D. Parade Theme for 2016 Founders Day Festival  The parade theme is “Destination Drippin’” – it had been decided in an earlier meeting. E. Parade Application Form for 2016 Founders Day Festival  There are still many changes to be made to the form as the rules will be changing for this year. Brenda will make the changes and send the form to DeNae. Standing Committee Reports A. Site Plan:  No report. 1 Founders Day Monthly Meeting 01/11/2016 B. Food:  No report. C. Entertainment:  No report. D. Arts & Crafts:  Mike would like to put a directory of the arts and crafts vendors on the website and the location of the vendor’s booth.  List of the booths that are still available. E. Business Booths:  No report. F. Parade  No Report G. Publicity  Sponsorship letters are out and some sponsorships should start to come in soon. H. Sponsorship/Underwriting  $9,750 in sponsorship to date. I. Sanitation  No Report J. Security :  Meeting in first week of April to speak with the fire department and EMS to have them present at Founders Day.  Evan will try and get the donation to the group that works Founders Day. K. Traffic/Parking:  No report. L. Volunteers:  No report. VI. Adjourn  Motion to Adjourn made by Mike. Seconded by Brenda. Meeting adjourned at 7:13 pm.  Next meeting will be February 22 at 6:30 at City Hall. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf Founders Day Commissioner 2