Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Bi-Monthly Meeting April 11, 2016 Attending: EvanTaddia, Stephanie Holtzendorf, Paul Sanchez, DeNae Lee, Brenda Medcalf, Chris Nuccio, Jake Adams, Sharon Goss, Mike Monaghan, Trent Edwards. Others: Lali Rambeau (City) Absent: AJ Bergeron, Brad Thomas. I. Call to Order: 6:35 pm by Brenda Medcalf II. Presentation of Citizens:  None III. Minutes: Minutes of the March 28, 2016 meeting were presented. Chris made a motion to approve the minutes. Jake seconded. Minutes approved as submitted. IV. Business A. Contracts for Entertainment  Chris made a motion to accept all contracts (Bobby Pounds Band, Jim Halfpenny Band, Jimmy and the Mustangs, Lonnie Atkinson Band) for entertainment and audio production (Jeremy Parker) for the Founders Day Festival. Trent seconded. Contracts approved. B. Contract with VFW for Parking at the Triangle  Evan made a motion to accept the contract with the VFW for parking for the Founders Day Festival. Trent seconded. Contract approved.  C. Contract with Church of the Springs for Trash Pick Up  Paul made a motion the accept the contract with the Church of the Springs for trash pick up for the Founders Day Festival. Evan seconded. Contract approved. D. Contract with Rotary Foundation for Shuttle Services  Paul made a motion the accept the contract with the Rotary Foundation for Shuttle Serives for the Founders Day Festival. Evan seconded. Contract approved.  Standing Committee Reports A. Site Plan:  Notices, parking permits, and posters will be distributed to Mercer Street businesses/residents next week.  Cook off Club will be using part of the Stevenson Building for judging. B. Food:  Need to make sure there is enough electricity available.  Will need to have the picnic tables used last year brought to the festival. 1 Founders Day Monthly Meeting 04/11/2016 C. Entertainment:  No Report D. Arts & Crafts:  Completely full. E. Business Booths:  No report. F. Parade  87 parade entries have been received to date.  Parade meeting April 14, 6:30 at City Hall.  This year participants will have to sign for their packet. Packets not picked up will result in those entries not participating in the parade.  Need volunteers for the parade. G. Publicity  Banners for sponsors need to be ordered soon so that they can go up in the triangle in time.  Press releases will go out regarding carnival tickets, parking, etc. H. Sponsorship/Underwriting  $35,500 in sponsorship to date. I. Sanitation  Everthing is ready to go. J. Security :  Meeting with Gary Job Core next week to go over security information. K. Traffic/Parking:  Dance hall needs 4 spaces for band on Saturday night at parking lot on Bluff.  Commissioners parking will be at Stevenson Building again this year. L. Volunteers:  Burke center volunteers will be helping with the fencing on Saturday April16.  Will also be available on Sunday and maybe for Parade on Friday. VI. Adjourn  Motion to Adjourn made by Jake. Seconded by Brenda. Meeting adjourned at 7:45 pm.  Meet on April 16 at 9:00 am at Stevenson building for fencing.  Parade meeting will be held April 14 at City Hall at 6:30 pm. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf 2