Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Wrap-Up Meeting May 9, 2016 Attending: EvanTaddia, Stephanie Holtzendorf, Paul Sanchez, DeNae Lee, Brenda Medcalf, Chris Nuccio, Jake Adams, Sharon Goss, Mike Monaghan, Brad Thomas. Absent: AJ Bergeron, Trent Edwards. I. Call to Order: 6:40 pm by Brenda Medcalf II. Presentation of Citizens:  None III. Minutes: Minutes of the April, 2016 meeting were presented. Chris made a motion to approve the minutes. Paul seconded. Minutes approved as submitted. IV. Business A. 2016 Founders Day Festival Post-Event Wrap-Up  List of Founders Day Improvement Comments form Staff Discussion and Suggestions List dated 4/26/2016 was reviewed and discussed. List is attached with comments. Comments regarding this year’s festival are also in the Standing Committee Reports section. Standing Committee Reports A. Site Plan:  ½ of arts and crafts vendors start leaving at 5:00 pm on Sunday. Need a route for those to get out of the area other than the end of Mercer. B. Food:  Electricity was better this year. No major issues. C. Entertainment:  Benny Hudson was upset about the stage being in front of the Masonic Lodge.  No other issues. D. Arts & Crafts:  Mike would like to have a merchant’s meeting a couple of weeks prior to Founders Day.  Need to work on traffic flow. E. Business Booths:  No report. F. Parade  Need larger and more barricades at the corners. 1 Founders Day Monthly Meeting 05/09/2016  Too many large gaps in the flow of the parade – those watching thought the parade was over and started leaving. G. Publicity  Awesome. H. Sponsorship/Underwriting  Most of the sponsorship money has been received. Waiting on just a few. I. Sanitation  Chris believe we do no need the hand washing stations – it is too hard to keep them stocked with paper towels and soap.  The number of port-a-potties was good.  Toilet paper needs to be replaced more often.  The port-a-potties located at the parade staging area got a lot of use as this is where the shuttle was dropping/picking up for the shuttle service.  Need more garbage cans. J. Security :  Next year increase budget for security.  Approximately 12 – 13,000 spent for Hays County this year. K. Traffic/Parking:  RR12 was blocked on Friday (set up times) by cookers causing a fire truck to not be able to get through when going on a call. Set up times will need to be looked at and adjusted. L. Volunteers:  Burke center volunteers did an outstanding job with set up, tear down and help during the festival.  Wrist bands were much appreciated. VI. Adjourn  Motion to Adjourn made by Paul. Seconded by Jake. Meeting adjourned at 8:18 pm.  Meet on June 11 at 6:30 am at City Hall.  Founders Day 2017 – April 21-23. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf 2