Founders Day Commission Meeting

Dated Incorrectly Should be November 7, 2016 City of Dripping Springs Founder’s Day Commission Monthly Meeting November 14, 2016 Attending: Brenda Medcalf, EvanTaddia, Michael Monaghan, Chris Nuccio, Stephanie Holtzendorf, Brad Thomas, Jake Adams, Paul Sanchez, Sharon Goss, Bonnie Gonzalez. Absent: AJ Bergeron, Chris Schmidt Nothing will be voted on – Agenda not posted prior to meeting – Work session only. I. Call to Order: 6:30 pm by Brenda Medcalf **Approval of Minutes left of Agenda and no minutes provided. II. Workshop A. Review of Fiscal Year 2017 Founders Day commission Budget • Discussion of budget items and amounts that may need to be changed. Revenues: Food Booth Revenue will increase; Alcohol Sales will decrease; Craft Booths will decrease. Expenses: Port- a-Potties will increase; Bands/Music/Sound will increase. • Changes will be made to the budget; any additional changes should be emailed to Brenda. Voting on the budget will occur at the next meeting. B. Review of Fiscal Year 2017 Meeting Calendar • Next meeting will be Monday November 28th. • Meeting Schedule: January 9th, 23rd February 13th, 27th March 13th, 27th April 10th – will determine if additional meetings are needed in April. C. Review of Sponsorship Levels for 2017 Founders Day Event • After a discussion on last year’s sponsorship levels it was determined by the commission to leave the levels as they are. D. Standing Committee Reports 1. Site Plan: • Mike, Brenda, and Evan 2. Food: • Chris and Sharon 3. Entertainment: • Brad 4. Arts & Crafts: • Mike and Jake 1 Founders Day Monthly Meeting 05/09/2016 5. Parade •All Commissioners 6. Publicity • Bonnie 7. Sponsorship/Underwriting • Ginger, Jake, Bonnie, Sharon, and Brenda 8. Sanitation • Paul and A.J. 9. Security : • Evan and Brenda 10. Traffic/Parking: • Evan and Brenda 11. Volunteers: • A.J. Other • Rotary Club will do parking again. • Need to meet with Hays County to see what can be done to keep people from parking on 290 – rules, information to be posted, can it be enforced, etc. • Need a parade theme – Founders Day 30th Anniversary this year. • Need to see if Pun will do logo this year. • Verify Port-a-Potties can be delivered on Thursday evening instead of Friday morning. (Check with Dan Tays and maybe others about early delivery). III. Adjourn  Motion to Adjourn made by Paul. Seconded by Jake. Meeting adjourned at 7:30 pm.  Next meeting November 28, City Hall, 6:30 pm. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf 2