Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Bi-Monthly Meeting February 26, 2018 Attending: Brenda Medcalf, EvanTaddia, Michael Monaghan, Brian Daniel, Stephanie Holtzendorf, , Jake Adams, Brian Varnell, Paul Sanchez, Sharon Goss, Brad Thomas. Rachel Goodnight, City Staff Absent: Chris Nuccio. Public: Alejandro Zavala from Raza’s Taco Shack, Darrell Debish with VFW, Brett Oldham with Capital Title I. Call to Order: 6:35 pm by Brenda Medcalf Alejandro talked about his business, Raza’s Taco Shack, and the business is located in Dripping Springs. He would like to participate in Founder’s Day serving street tacos and breakfast tacos. Darrell Debish introduced himself to the commission stating he wanted to get more involved in the Founders Day event. He is currently involved with the VFW and several other organizations in the area. Brett Oldham, Capital Title, introduced himself to the commission stating he wanted to get more involved in the Founders Day event. He is involved in several organizations in the area and his wife is as well. Dee from Locktite Storage came in during the meeting to present to the commission a $15,000 check for sponsorship this year. She also talked with the commission regarding her experience as a Platinum Level Sponsor last year. II. Business: A. Approval of Minutes from the Regular Meetings of: July 10, 2017 October 23, 2017 November 13, 2017 January 08, 2018 January 22, 2018 Copies of minutes were not provided in meeting packets. No motion/acceptance of minutes. B. 2018 Founders Day Festival Participation Agreements: • St. Martin de Porres Catholic church • VFW and American Legion • Dripping Springs Lions Club • Dripping Springs Cook-Off Club Brad made a motion a motion to accept the contracts and riders for Lions Club. Jake seconded. Motion passed. C. Viking Fence Co., Inc. Quote for Fencing Rental for the 2018 Founders Day Festival 1 Founders Day Bi-Monthly Meeting 02/26/2018 • This will be rental of barricades for the Founders Day Parade. They will be interlocking and metal. They are heavy and approximately 8’ long. • Viking Fence will put them up and take them down. • Would be used along the parade route except across the streets where plastic barricades will be used. Mike made a motion to table this until next meeting when we will have the quote available for review. Brad seconded. Motion passed. III. Standing Committee Reports A. Site Plan: No Report B. Food: • Friday night is the largest money making night for the food vendors and they need to be in the area and set up prior to the parade. C. Entertainment: • Main stage is booked. • Currently no one is available for stage manager of the ‘Buddy’ stage. Brad suggested that the smaller acts that are usually at the Buddy stage can perform in front of the main stage while the bands are setting up. D. Arts & Crafts: • 92 Booths E. Parade • Entries are being received. F. Publicity • Jake proposed that we make a video during the Founders Day Festival, approximately 2 minutes in length, to be put on the website highlighting the different activities of Founders Day and ending the video with all the logos from the sponsors. • Jake had 2 bids – one for $4100 and the other for $2500. • These need to be added to the agenda to be discussed next month. G. Sponsorship/Underwriting • Budget for sponsorships is $53,700 and we currently have 43,000. H. Sanitation • The Moore Cleaning company will return this year with the street sweeper. • Anyone available at 5:00 am on Monday morning after Founder day should come to Mercer Street to help Paul. • J-Bar recommended an additional 13 units for this year for port-a-potties since we are no longer having them cleaned on Saturday night (safety issues). 2 Founders Day Bi-Monthly Meeting 02/26/2018 • Also being offered for free this year is a men’s fast lane unit. • The commission agreed to take only 6 additional units this year which will reduce the bid of $6300 that included all additional units. • The commission agreed to use hand sanitizer stations instead of hand washing stations because of replacing supplies and the cost. This will also reduce the bid of $6300. I. Security : • Next month there will be discussion on blocking entrances/exits and where the permanent barricades will be located. • Old Fitzhugh security will be different this year with barriers located in an ‘S’ shape in order to slow vehicles coming into the street. • This will be a transition year to get the barriers up and determine the most effective places to use the permanent barricades. J. Traffic/Parking: No Report K. Volunteers: No report. V. Announcements Next meeting will be 03/12/2018 at 6:30 at City Hall. VI. Adjourn Motion to adjourn made by Brad. Jake seconded. Meeting adjourned at 8:40 pm. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf 3