TIRZ No. 1 and No. 2 Board Meeting

Minutes of Tax Increment Reinvestment Zone (TIRZ) Number One & Number Two Meeting Regular Meeting March 5, 2018 Call to Order: 4:09 pm I. CALL TO ORDER AND ROLL CALL Board Members TIRZ 1 & 2 Dave Edwards – Chair Present Mim James - Vice Chair Present Missy Atwood Present Mike Figer Absent Dr. Bruce Gearing Present John McIntosh Absent Ray Whisenant Absent City Staff/Officials Michelle Fischer, City Administrator Present Ginger Faught, Deputy City Administrator Absent Keenan Smith, TIRZ Project Manager Present Laura Mueller, Assistant City Attorney Present Council Member Taline Manassian Present Council Member John Kroll Present II. PRESENTATION OF CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit as necessary. III. MINUTES Consideration and possible action on: A. Approval of the regular meeting minutes of the TIRZ No. 1 & No. 2 Board of February 5, 2018 School and City will be parties sharing cost of Studies. End Roman Number 4 remove reference to Pain-Paid IV. BUSINESS (TIRZ #1 and TIRZ #2) Consideration and possible action on: A. TIRZ Priority Projects Update - Keenan Smith 1. Old Fitzhugh Road Concept Plan - Issue Resolution  Keenan presented update on projects. Concept Plan has been presented to the board. a. Preliminary Draft Concept Plan - Staff Review b. Previews & Issues with Key Property Owners Prescriptive Easements: Meeting with three property owners to ask for formal easements. First meeting is this week. Three options: (1) fee simple; (2) easement; or (3) condemnation. Drainage strategies are being worked on. Keenan is familiarizing city staff on this project including the planner and City Engineer. c. Final Concept Plan Revision Hope to be back with the stakeholders in April. Finalize concept plan in late April. d. Concept Plan Approval - Boards & Commissions Go to Boards and Commissions in May 2. Town Center Next Steps a. Property Appraisals Update - City, DSISD and Library District All appraisals are being done by the parties. They will be funded by each individual owner. b. Draft Interlocal Agreements Update - Laura Mueller Laura presented the draft interlocal agreement to the TIRZ Board. Discussed Term and extension of Agreement School District has concerns regarding the September 1st date and requested the unilateral ability to extend the Agreement. Mim James discussed the issue of when or how expenses will be reimbursed. Separate cost sharing and reimbursement agreement. Discussed issue related to School’s bond package’s effect on the MOU and Town Center Project. Discussion regarding whether school district property will still be available if the School’s bond package fails. Bob Richardson commented on the important of the market and real estate study to all parties. Mim James discussed how the Library’s current contribution will be used and what the Library’s potential future contributions would be. The stakeholders directed Laura Mueller to change the date to December 2018 in the interlocal. Laura Mueller stated she would redraft the new Interlocal and work with the stakeholder’s attorneys to bring a draft back to the TIRZ Board.  c. Market Study and P3 Advisor Update and Solicitation Waiting on Draft Interlocal Agreement in order to finalize cost participation. Dr. Gearing stated that Heritage may have to improve the line that the School is using. MJ: There is a Wastewater Agreement in place. B. TIRZ Priority Projects Cost Participation, Expenditures and Reimbursements Framework - Laura Mueller Laura will create a Cost Sharing and Reimbursement Agreement. Motion to use funds contributed by the County and Library pursuant to the MOU and the County Interlocal to reimburse the City for the costs expended after the MOU was entered into but before the Library and County funds were received. Missy moved/Dr. Gearing seconded. The Vote passed 2 to 1. C. TIRZ Administrator Work Plan and Cost Accounting - Mim James 1. Income: TIRZ No. 1 & No.2, TIF Funds (2016 and 2017), City and County TIRZ Administrator will be here in April and discuss what will happen with the income. 2. Expenditures: TIRZ Priority Projects Accounting Reconciliation Mim led the discussion on what the City has spent and what the County and the Library has contributed to the TIRZ. Effective dates of the contributions to the TIRZ. Projects and Project Management cost sharing. What happens when we exhaust all of the funding in the TIRZ. Reimbursement Options: 1. City and County withhold increment and Library waits for reimbursement; 2. Proportionate reimbursement so Library gets reimbursed faster. TIRZ Administrator: 1. Figure out what was spent on each project and administrative cost; 2. Look at all contributions; 3. Long Range Plan. Dave suggested the Cost Sharing issue be handled in a working group. Would include Gina Gillis, City Treasurer and Michelle Fischer. Mike Figer was also suggested. Not necessarily board members, but financial experts from each stakeholder. Motion to create a working group with representatives from the key stakeholders on cost sharing and expenditures with the TIRZ Administrator to develop a long  range plan, accounting . . [Michelle has wording]. Mim moved to create the working group. Dr. Gearing seconded. Approved unanimously, 3. Long-Range: Financial Plan, Budgets and Forecasts D. Ongoing TIRZ Support - Dave Edwards 1. TIRZ Public Outreach - PR and Media Plan Dave lead the discussion. Tessa works at PEC and assists community projects. She is active on economic development boards and projects in the City of Dripping Springs. Can assist with a communications plan for the TIRZ. The Greater San Marcos Partnership (Ashley) may be able to help. They met with Keenan and Dave. 1. Develop a committee to manage communications for the TIRZs (Ashley and Tessa). More representatives from the stakeholders can participate as well. 2. Educate the community on what a TIRZ is. 3. Communicate timelines and deadlines. 4. Serve as the media contact for the TIRZ. 5. Manage and communicate any concerns or issues. 6. Talking Points 7. Avenues of communication. Would use Keenan, Taussig, and other board contacts for substantive information. Bonnie (City) and Dale (School) would also be contacted to be involved. Mim: Taussig may be able to help based on their experience with TIRZs. 2. Bob Richardson - TIRZ Advisory Role Dave: Bob Richardson has been involved in the TIRZ and has relevant experience. Move to appoint Bob as an advisor to the TIRZ board. Mim moves. Missy seconds. Unanimous approval. V. EXECUTIVE SESSION The Planning and Zoning Commission for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Planning and Zoning Commission for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. VII. ADJOURN Mim moved to adjourn. Missy seconded. Adjourn: 5:56 pm