Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Bi-Monthly Meeting Minutes April 9, 2018 Attending: Brenda Medcalf, Michael Monaghan, Brian Daniel, Stephanie Holtzendorf, Brian Varnell, Paul Sanchez, Sharon Goss, Chris Nuccio, EvanTaddia Mariana Espinoza, Parks and Community Services Director, City of Dripping Springs Robert Steepe – Maintenance Supervisor, City of Dripping Springs Steve Fournier, Executive Director, Burke Center Absent: Jake Adams I. Call to Order: 6:30 pm by Brenda Medcalf II. Business: A. Approval of Minutes from the Regular Meetings of March 26, 2018. • Motion made by Paul to accept the minutes as presented. Brad seconded. Minutes accepted. B. Approval of 2018 Founders Day Contracts. • Motion to accept the contracts for Music and Entertainment. Brad seconded. Contracts accepted. • Contracts for Church of the Springs and J Bar were accepted last meeting. • Contract from the Rotary Club has not yet been received. C. Acceptance of TX Dot Street Closure For 2018 Founders Day Festival • Brad made a motion to accept the TX Dot Street Closure. Chris seconded. Motion passed. III. Standing Committee Reports A. Site Plan: • Steve reported that he would have approximately 20 boys from the Burke Center to help with the fencing. • The commission will give the boys either wrist bands or tickets for the carnival depending on which day they attend. • Robert will call the manager at the Shell station to see if it will be possible to tap into their box for electricity for Wallace Street. • Brain will help set up electric boxes. • Light towers should be placed at Stephenson Building, Bluff and Wallace, College and Wallace and the bridge. • Picnic tables should be placed on College Street. • Cones and caution tape should be placed on RR12 all the way to Founders Park entrance. • Commission will use the mules from the City. • Orange fencing will be put up on Saturday the 21st starting at 8:00. • Meeting Monday night 04/16 at 5:30 for the merchants on Mercer Street. 1 Founders Day Bi-Monthly Meeting Minutes 04/09/2018 B. Food: • No Report C. Entertainment: • Have a volunteer to manage the Buddy stage so there will be entertainment for that stage. D. Arts & Crafts: • Full and currently a waiting list. E. Parade • 3 constables will be stationed in the staging area then will be over at Sportsplex, etc. to make sure no one gets off floats early. • 2 sets of bleachers need to be set up for the parade. • Lyons club will have 10 -12 volunteers to help with the parade on Friday night. F. Publicity • Sponsorship logs are needed for banner. G. Sponsorship/Underwriting • $60,750 in sponsorships. • Need in-kind sponsor list for banner, poster, etc. H. Sanitation • No Report I. Security : • Discussed entry and exit of all participants. • Officers will be stationed at exits on Sunday. • Maps of all entry/exit plans need to be sent to Brenda and she will put all on one map. J. Traffic/Parking: • Will need about 15 non-moveable barriers. • Non-moveable barriers required by city for each end of Mercer. Carnival blocks one end of Mercer. K. Volunteers: No report. V. Announcements • Next meeting will be 04/23/2018 at 6:30 at City Hall. VI. Adjourn Motion to adjourn made by Brad. Chris seconded. Meeting adjourned at 8:10 pm. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf 2