Founders Day Commission Meeting

FOUNDERS DAY COMMISSION MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Monday, March 14, 2022 at 6:30 PM MINUTES CALL TO ORDER AND ROLL CALL With a quorum of the Commission present, Chair Medcalf called the meeting to order at 6:36 p.m. Commission Members present were: Brenda Medcalf, Chair Darrell Debish Sharon Goss Clinton Holtzendorf Dee Marsh Michael Monaghan Danny Rowe Brian Varnell Commission Members absent were: Jake Adams, Vice Chair Susan Warwick, Secretary Brian Daniel Larry Hans Jeff Shindler Brad Thomas Staff, Consultants & Appointed/Elected Officials Community Events Coordinator Caylie Houchin City Treasurer Shawn Cox Maintenance Director Craig Rice Communications & Marketing Director Lisa Sullivan Emergency Management Coordinator Roman Baligad Council Member Sherrie Parks A motion was made by Commissioner Debish to excuse the absences of Vice Chair Adams, Secretary Warwick, and Commissioners Daniel, Hans, Shindler and Thomas. Commissioner Monaghan seconded the motion which carried unanimously 8 to 0. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the Founders Day Commission March 14, 2022 Regular Meeting Minutes Page 1 of 4 current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speaker are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens for the City Secretary. By law no action may be taken during Presentation of Citizens. No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the February 28, 2022, Founders Day Commission regular meeting minutes. A motion was made by Commissioner Monaghan to approve the February 28, 2022, Founders Day Commission regular meeting minutes. Commissioner Debish seconded the motion which carried unanimously 8 to 0. BUSINESS 2. Presentation, discussion and possible action regarding the Founders Day Commission Fiscal Year 2023 budget recommendations. Shawn Cox presented the staff report which is on file. No action was taken on this item. STANDING COMMITTEE REPORTS The following reports relate to the administration and planning of the Founders Day Festival. The Commission may provide staff direction; however, no action may be taken. 3. Arts & Crafts Committee Commissioner Monaghan • 182 booths filled, 16 left with 4-5 sponsorship booths • Expressed concerns about water collection on Wallace Street to Craig Rice and he will work on a solution. 4. Carnival & Food Committee Commissioners Goss and Warwick • Food vendor spaces are full • DSRP is holding 20 spaces for carnival workers to camp • Pre-sale tickets $20.00 per sheet Founders Day Commission March 14, 2022 Regular Meeting Minutes Page 2 of 4  5. Entertainment Committee Commissioners Thomas and Daniel • No report at this time 6. Parade Committee Commissioners Medcalf and Holtzendorf • 33 entries have been received 7. Publicity Committee Commissioners Adams, Holtzendorf, Daniel, Marsh and Lisa Sullivan • Lisa Sullivan has posters, stickers and banners designed and is creating a parking map. 8. Sanitation Committee Commissioner Hans • Caylie Houchin is sending out contracts this week. 9. Security Committee Commissioners Medcalf and Debish • CERT group would like a booth by EMS & Fire Department • Commissioner Monaghan is saving a space for them 10. Site Plan Committee Commissioners Monaghan, Shindler and Medcalf • No report at this time. 11. Sponsorship & Underwriting Committee Commissioners Adams, Debish, Daniel and Marsh • 35 sponsorships received for a total of $42,750.00 • Waiting on Tito’s check • Still accepting sponsors 12. Traffic & Parking Committee Commissioners Medcalf and Debish • Shuttle routes and VFW parking is set 13. Volunteer Committee Community Events Coordinator Caylie Houchin • Caylie Houchin asked committee to send number and ages of volunteers needed • Wells Fargo volunteers will meet at Stephenson Building at 12:30 p.m. Friday Founders Day Commission March 14, 2022 Regular Meeting Minutes Page 3 of 4 UPCOMING MEETINGS Founders Day Commission Meetings March 28, 2022, at 6:30 p.m. April 11, 2022, at 6:30 p.m. May 9, 2022, at 6:30 p.m. City Council & Board of Adjustment Meetings March 15, 2022, at 6:00 p.m. April 5, 2022, at 6:00 p.m. April 19, 2022, at 6:00 p.m. ADJOURN A motion was made by Commissioner Debish to adjourn the meeting. Commissioner Marsh seconded the motion which carried unanimously 8 to 0. This regular meeting adjourned at 7:56 p.m. Founders Day Commission March 14, 2022 Regular Meeting Minutes Page 4 of 4