TIRZ No. 1 and No. 2 Board Meeting

Tax Increment Reinvestment Zone (TIRZ) No. 1 & No. 2 Board Regular Meeting Minutes May 11, 2020 at 4:00 p.m. A Regular Meeting of the Tax Increment Reinvestment Zone (TIRZ) No. 1 & No. 2 Board was held Monday, May 11, 2020 beginning at 4:00 p.m. via Videoconference and in the City Hall Council Chambers located at 511 Mercer Street, Dripping Springs, Texas. I. VIDEOCONFERENCE MEETING This meeting will be held via videoconference and the public is encouraged and welcome to participate. Public comment may be given during the videoconference by joining the meeting using the information below. Public comment for this meeting may also be submitted to the City Secretary at acunningham@cityofdrippingsprings.com, no later than 3:00 p.m., Monday, May 11, 2020. The TIRZ No. 1 & No. 2 Board respectfully requests that all microphones and webcams be disabled unless you are a member of the Board. City staff, consultants and presenters please enable your microphone and webcam when presenting to the Board. Join Zoom Meeting https://us02web.zoom.us/j/82564492985?pwd=bHBlSUt5SmhJWHJMcFh6RTIyTnRUQT09 Meeting ID: 825 6449 2985 Password: 970534 One tap mobile +13462487799,,82564492985#,,1#,970534# US (Houston) +16699009128,,82564492985#,,1#,970534# US (San Jose) Dial by your location +1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 301 715 8592 US (Germantown) 888 475 4499 US Toll-free 877 853 5257 US Toll-free Meeting ID: 825 6449 2985 Password: 970534 Find your local number: https://us02web.zoom.us/u/kj9bH5Za9 Join by Skype for Business https://us02web.zoom.us/skype/82564492985 TIRZ No. 1 & No. 2 Board May 11, 2020 Regular Meeting Minutes Page 1 of 5 II. CALL TO ORDER AND ROLL CALL Board Members present were: Dave Edwards, Chair Mim James, Vice Chair Missy Atwood Todd Washburn John McIntosh Walt Smith Bob Richardson (Advisory Board Member) Board Members absent were: Mike Figer Ron Jones (Advisory Board Member) City Staff/Appointed Officials present were: City Administrator Michelle Fischer City Secretary Andrea Cunningham Assistant City Attorney Laura Mueller Council Member John Kroll Council Member Taline Manassian TIRZ Project Manager Keenan Smith TIRZ Administrator Jon Snyder TIRZ P3 Consultant Darin Smith DSISD Board Member Shannon O’Connor With a quorum of the Board present, Chair Edwards called the meeting to order at 4:02 p.m. Board Member Smith was present, but not visible and therefore does not count towards the quorum for this meeting. Board Member Smith may participate in discussions; however, he may not make motions, second motions or vote on motions. III. PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Board's consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City 's policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. TIRZ No. 1 & No. 2 Board May 11, 2020 Regular Meeting Minutes Page 2 of 5 IV. MINUTES A. Discuss and consider approval of the April 13, 2020 TIRZ No. 1 & No. 2 Board regular meeting minutes. A motion was made by Vice Chair James to approve the April 13, 2020 TIRZ No. 1 & No. 2 Board regular meeting minutes with correction to Business Item A, paragraph 5, sentence 2, striking “Vice Chair James withdrew his motion,” and replacing with “Vice Chair James withdrew his second,”. Board Member Atwood seconded the motion which carried unanimously 5 to 0. V. BUSINESS A. Update and discussion regarding the Town Center Project Interlocal Agreement. Laura Mueller presented the staff report. All entities have reviewed and approved the agreement with the exception of Hays County Commissioners Court who will consider approval at their Tuesday meeting, May 12, 2020. Keenan Smith presented the project schedule which is on file. B. Presentation and consideration of approval of TIRZ Administrator First Quarterly Cost Allocation & Reimbursement Report. Jon Snyder, TIRZ Administrator, P3Works, LLC Vice Chair James introduced the item. Jon Snyder gave a presentation on the report which is on file. A motion was made by Vice Chair James to approve the TIRZ Administrator First Quarterly Cost Allocation & Reimbursement Report with a formal recommendation to amend the existing Cost Sharing & Reimbursement Agreement to provide that reimbursement continues for the three (3) projects – Fitzhugh, Parking and Triangle, as contemplated and to turn off reimbursement for the time being to Town Center to facilitate funding of the project going forward. Board Member Atwood seconded the motion which carried unanimously 5 to 0. C. Discuss and consider possible action regarding Terms and Appointments relating the TIRZ No. 1 & No. 2 Board Advisory Members. 1. Staff Report Andrea Cunningham presented the staff report which is on file. 2. Terms 3. Appointments TIRZ No. 1 & No. 2 Board May 11, 2020 Regular Meeting Minutes Page 3 of 5  A motion was made by Board Member Atwood to appoint Shannon O’Connor as an Advisory Board Member, replacing Ron Jones; and to set terms for Advisory Board Members to run concurrent with Board Member terms which expire annually December 31st. Board Member McIntosh seconded the motion which carried unanimously 5 to 0. D. Discuss and consider possible action regarding Proposals submitted in response the TIRZ Communications Services Request for Qualifications. Keenan Smith reviewed the submitted proposal which is on file. A motion was made by Board Member McIntosh to accept the proposal submitted by Buie & Co. for TIRZ Communications Services Request for Qualifications and to move forward with discussions regarding the scope of work and agreement. Board Member Washburn seconded the motion which carried unanimously 5 to 0. E. Discuss and consider possible action regarding Proposals submitted in response the Old Fitzhugh Road Grant Writer Request for Qualifications. Kennan Smith reviewed the submitted proposal which is on file. A motion was made by Board Member Atwood to not select a proposal at this time and to reopen the RFQ to get more responses. Vice Chair James seconded the motion which carried unanimously 5 to 0. F. Update and discussion regarding TIRZ Priority Projects. Keenan Smith presented the item. 1. Downtown Parking Study There is a Downtown Parking Stakeholders Meeting scheduled for May 14, 2020 at 11:00 a.m. where the proposed Downtown Parking will be discussed. The Historic Preservation Commission recommended approval; however, the Commission wanted staff to provide an update following the Stakeholders meeting. The Planning & Zoning Commission will provide their recommendation at the May 26th regular meeting. 2. Old Fitzhugh Road Discussed earlier in the agenda. 3. Triangle On hold, no update at this time due to FEMA and TxDOT issues. 4. Project Manager Cost Analysis & Summary Report is on file for and available for review by request. VI. EXECUTIVE SESSION TIRZ No. 1 & No. 2 Board May 11, 2020 Regular Meeting Minutes Page 4 of 5  The TIRZ No. 1 & No. 2 Board for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The TIRZ No. 1 & No. 2 Board for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Board did not meet in Executive Session. VII. UPCOMING MEETINGS A. TIRZ No. 1 & No. 2 Board Meetings June 8, 2020 at 4:00 p.m. July 13, 2020 at 4:00 p.m. August 10, 2020 at 4:00 p.m. B. City Council & Board of Adjustment Meetings May 12, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) May 19, 2020 at 6:00 p.m. June 9, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) June 16, 2020 at 6:00 p.m. VIII. ADJOURN A motion was made by Vice Chair James to adjourn the meeting. Board Member McIntosh seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 5:36 p.m. TIRZ No. 1 & No. 2 Board May 11, 2020 Regular Meeting Minutes Page 5 of 5