City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 27, 2021 5:15 P.M. INVOCATION Councilwoman Patty Wininger FLAG SALUTE Mayor Ritchie Dennington ROLL CALL Mayor Ritchie Dennington City Manager Kimberly Meek Vice-Mayor Lindsay Hayes City Attorney David Hammond Councilwoman Jennifer Smith Deputy City Clerk, Christina Johnson Councilwoman Patty Wininger ABSENT Councilman Nick Fischer PRESENTATION OF PLAQUE TO MAYOR RITCHIE DENNINGTON IN RECOGNITION OF HIS YEARS OF SERVICE TO THE DUNCAN CITY COUNCIL. Mayor Ritchie Dennington was presented with a plaque for his years of service to the Duncan City Council. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of April 13, 2021. b) List of Claims c) Budget Amendment d) Duncan Police Department entering into a Chickasaw Nation Law Enforcement Commission Agreement. A motion was made by Vice-Mayor Hayes seconded by Councilwoman Wininger to approve the Consent Agenda as presented. Upon roll call: AYE: Hayes, Wininger, Smith, Dennington NAY: None ITEM #2: Consider approving the purchase of seven (7) GETAC F110 Rugged 11.5” Tablets for the City of Duncan Fire Department from the Texas Department of Information Resources (DIR) Statewide Contract #Brite DIR-TSO-4073 for a combined total price of $25,195.82. This item was presented by City Manager, Kimberly Meek, who advised that the Duncan Fire Department will utilize these tablets daily & they will allow the apparatus & crews to interface with the City’s new CAD/Dispatching system. The tablets will be utilized during pre- plans, on routine & emergency incidents, map routing, hydrant & FDC locations, weather & plume plotting, navigation, hazmat incidents, investigations, etc. These tablets will assist the Duncan Fire Department in being more effective and efficient with operations. If approved delivery time is estimated at 7 weeks. Mrs. Meek advised that included in the Council Packet for review is the itemized price list of tablets, equipment & hardware to be ordered. A motion was made by Councilwoman Wininger, seconded by Councilwoman Smith to approve the purchase of seven (7) GETAC F110 Rugged 11.5” Tablets for the City of Duncan Fire Department from the Texas Department of Information Resources (DIR) Statewide Contract #Brite DIR-TSO-4073 for a combined total price of $25,195.82. Upon roll call: AYE: Wininger, Smith, Hayes, Dennington NAY: None ITEM #3: Consider approving Jacob’s Engineering Group to provide the City of Duncan Wastewater Treatment Plant (WWTP) with engineering services for the SCADA System Assessment in the amount of $45,830.00. This item was pulled. ITEM #4: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public.  b) By the Council- Councilwoman Wininger read aloud the following statement: “Please be advised that the City’s Mask Resolution expires on Friday, April 30th. Many other Oklahoma Cities mask requirements have expired as well. Businesses, facilities, organizations, and other entities can determine their own requirements going forward. Vaccines, for those that desire them, are readily available at the Stephens County Health Department as well as selected pharmacies and clinics. I am grateful for the public’s cooperation and diligence as we battled through a most difficult year of an unprecedented COVID-19 pandemic. I mourn the loss of so many in our Community to COVID and rejoice with those that survived it. I am thankful for the many healthcare professionals, public health and first responders on the front lines who worked diligently for all of us. I look forward to the re-opening of a variety of things and events this year. I am hopeful we will have many lessons learned as result of this challenging year. I ask that we strive to be positive, kind and respectful to one another as we seek to improve this great city for its citizens. As your City Councilwoman, I promise to work and serve you to the best of my ability. I hope you will join me and continue to provide input and ideas. Thank you for this opportunity. “ Patty Wininger Ward 2 City Councilwoman c) By the City Manager-There were none. ITEM #5: Adjournment A motion was made by Vice-Mayor Hayes, seconded by Councilwoman Wininger to adjourn the meeting. Upon roll call: AYE: Hayes, Wininger, Smith, Dennington NAY: None ______________________________________ Ritchie Dennington, Mayor ___________________________________ Christina Johnson, Deputy City Clerk  REGULAR MEETING DUNCAN PUBLIC UTILITY AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 27, 2021 5:15 P.M. ROLL CALL Chairman Ritchie Dennington General Manager Kimberly Meek Vice-Chairman Lindsay Hayes Authority Attorney David Hammond Trustee Jennifer Smith Deputy Secretary, Christina Johnson Trustee Patty Wininger ABSENT Trustee Nick Fischer ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of April 13, 2021. b) Ratify actions of the City Council regarding Change Order No. 1 and Change Order No. 2 for the Clear Creek Lake Spillway Replacement Project and authorize the Mayor to execute the Change Orders. A motion was made by Trustee Wininger, seconded by Trustee Smith to approve the Consent Agenda. Upon roll call: AYE: Wininger, Smith, Hayes, Dennington NAY: None ITEM #2: Consider Pay Request No. 23 to Freese and Nichols in the amount of $38,020.94 on the Clear Creek Lake Spillway Project. This item was presented by General Manager, Kimberly Meek, who advised that on March 26, 2019 Mayor and Council approved a contact with Freese and Nichols, Inc. to provide design services for the Clear Creek Lake Spillway. Mrs. Meek noted that this Pay Request is for Project Management and Construction Services rendered through March 31, 2021. A motion was made by Trustee Wininger, seconded by Vice-Chairman Hayes to approve Pay Request No. 23 to Freese and Nichols in the amount of $38,020.94 on the Clear Creek Lake Spillway Project. Upon roll call: AYE: Wininger, Hayes, Smith, Dennington NAY: None ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM #4: Adjournment A motion was made by Trustee Smith, seconded by Vice-Chairman Hayes to adjourn the meeting. Upon roll call: AYE: Smith, Hayes, Wininger, Dennington NAY: None ______________________________________ Ritchie Dennington, Chairman ___________________________________ Christina Johnson, Deputy Secretary  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 27, 2021 5:15 P.M. ROLL CALL Chairman Ritchie Dennington General Manager Kimberly Meek Vice-Chairman Lindsay Hayes Authority Attorney David Hammond Trustee Jennifer Smith Deputy Secretary, Christina Johnson Trustee Patty Wininger ABSENT Trustee Nick Fischer ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of March 23, 2021. b) Minutes of April 13, 2021. (Special Meeting) A motion was made by Trustee Wininger, seconded by Vice-Chairman Hayes to approve the Consent Agenda. Upon roll call: AYE: Wininger, Hayes, Smith, Dennington NAY: None ITEM #2: Consider Blackburn Concrete Construction Co. LLC. Pay Request No. 2 in the amount of $52,404.20 for services rendered on street repairs. This item was presented by General Manager, Kimberly Meek, who advised that the Public Works Department solicited sealed bids for street repairs as needed. The City Council approved a contract with Blackburn Concrete Construction on January 12, 2021. This Pay Request is for miscellaneous concrete paving repairs at various locations. Trustee Wininger asked if Item #7 and Item #8 on the list were to read Clover Circle. Buddy Hokit, Public Works Director, stated that it should read Clover Circle rather than Lover Circle. A motion was made by Vice-Chairman Hayes, seconded by Trustee Wininger to approve Blackburn Concrete Construction Co. LLC. Pay Request No. 2 in the amount of $52,404.20 for services rendered on street repairs. Upon roll call: AYE: Hayes, Wininger, Smith, Dennington NAY: None ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees- Chairman Ritchie Dennington stated he was elected Councilman in 2011 and was elected Mayor in 2015 and during that time he had worked alongside many wonderful people. He thanked those individuals who influenced him. He stated the future looked good. c) By the General Manager-There were none. ITEM #4: Adjournment A motion was made by Vice-Chairman Hayes, seconded by Trustee Smith to adjourn the meeting. Upon roll call: AYE: Hayes, Smith, Dennington NAY: Wininger ______________________________________ Ritchie Dennington, Chairman ___________________________________ Christina Johnson, Deputy Secretary