City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 8, 2021 5:15 P.M. INVOCATION Pastor Rudy Freese, First United Methodist Church FLAG SALUTE Vice-Mayor Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager, Kimberly Meek Vice-Mayor Nick Fischer City Attorney David Hammond Councilwoman Patty Wininger Deputy City Clerk, Christina Johnson Councilwoman Lindsay Hayes ABSENT Councilwoman Jennifer Smith ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of May 25, 2021. b) List of Claims c) Agreement with the Oklahoma Department of Corrections (ODOC) to obtain prison labor services through the Prisoner Public Works Program (PPWP) in the total amount of $19,440.00 and authorize the Mayor to execute the agreement. A motion was made by Vice-Mayor Fischer, seconded by Councilwoman Hayes to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Hayes, Wininger, Armstrong NAY: None ITEM #2: Consider award of bid to Noah’s Park & Playgrounds for playground equipment in the total amount of $99,999.00 for Timbergate Park. This item was presented by City Manager, Kimberly Meek, who advised that the FY2021 budget includes $85,000.00 for the purchase of playground equipment. The McCasland Foundation donated $15,000.00 toward a toddler addition to this project. Mrs. Meek advised that bids were opened on May 18, 2021 as follows: Noah’s Park & Playgrounds $99,999.00 ACS Playground Adventures $99,999.07 Cunningham Recreation $99,999.00 Miracle $99,000.00, Option 2 $100,000.00 Mrs. Meek noted that Staff recommends awarding the bid to Noah’s Park & Playgrounds. Vice-Mayor Fischer asked why Noah was picked and if they provided a warranty for the playground equipment. Larry Jones, Parks/Cemetery and Facility Superintendent, stated that the bids were reviewed by design, toddler equipment and best needs. He stated Noah’s Park & Playgrounds provided a standard warranty. He noted that this company has provided the Simmons Center and Ray of Hope Church with their playground equipment. Councilwoman Wininger thanked the McCasland Foundation for their donation towards this project as well as the Parks Board for their hard work and dedication. A motion was made by Councilwoman Wininger, seconded by Vice-Mayor Fischer to award the bid to Noah’s Park & Playgrounds for playground equipment in the total amount of $99,999.00 for Timbergate Park. Upon roll call: AYE: Wininger, Fischer, Hayes, Armstrong NAY: None ITEM #3: Consider approving Jung Engineering Pay Request No. 2 in the total amount of $18,144.00 for services rendered on the Plato Road Bridge Replacement Construction Plans. This item was pulled from the City Council Agenda. ITEM #4: Consider approving the purchase of one (1) 2022 4x4 Power Stroke Ford F- 550 Crew Cab & Chassis Race Red in color from Reynolds Ford of Norman, LLC for a total sum of $53,808.00. This is an approved Capital Expenditure Item for FY2021 utilizing the Oklahoma Statewide Contract #SW035. This item was presented by City Manager, Kimberly Meek, who advised that this Cab and Chassis will be used to replace the 2005 Freightliner M2 Business Class 2x4 Rescue Unit #1 as the primary Rescue Response Unit out of Central Fire Station. The 2005 Unit has exceeded its service life as a front line emergency response vehicle and can no longer meet the demands required of it. This request is for the cab & chassis with the rescue bed and body being designed by a fire truck specialist to be brought before the Council once plans have been approved by our truck committee. The cab & chassis has a February 2022 expected delivery time. It is imperative that the Fire Department have reliable, properly functioning, safe all-weather capable vehicles to respond in at all times. The new vehicle will have an expectant life span of 10-15 years. The Fire Department will rotate the 2005 Freightliner to another department of need or declare it surplus based on the City Council’s wishes. A motion was made by Vice-Mayor Fischer, seconded by Councilwoman Wininger to approve the purchase of one (1) 2022 4x4 Power Stroke Ford F-550 Crew Cab & Chassis Race Red in color from Reynolds Ford of Norman, LLC for a total sum of $53,808.00. This is an approved Capital Expenditure Item for FY2021 utilizing the Oklahoma Statewide Contract #SW035. Upon roll call: AYE: Fischer, Wininger, Hayes, Armstrong NAY: None ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. Frank Leptinsky, 2001 Townsend, addressed the Mayor and Council in regards to the easement issues he has previously discussed with City Council, David Hammond and Staff. He stated he had been patient and would be obtaining legal counsel if the issue is not resolved in the next two (2) weeks. David Hammond, City Attorney, stated that Lynn Parr was currently working to resolve the issue. Mr. Hammond advised that this could not be done without an appraisal that would be sent to the City Manager and then to the City Council for consideration. He thanked Mr. Leptinsky for his patience and stated he would be in contact with Mr. Parr. Mr. Leptinsky stated he would like to see the City Council adopt a Resolution, as Governor Stitt recently did, banning the Critical Race Theory. He asked if the City Council would reach out to the schools as well in order to determine if this was being taught in the school system. Councilwoman Wininger noted that each school in Stephens County had a separate school board that addresses school related issues. Councilwoman Wininger then read aloud the following statement: “The Parks and Recreation Advisory Board would like to give a shout-out and kudos to Boy Scout Troop 4417 and 4434 who responded to the call from us! They met a need, and did it with hard work and dedication to help make Duncan look good. On Saturday, June 5th, some 17 scouts and adults, plus some Parks Board Members, re- painted the large Bi-Centennial Circle in the Heritage park & arboretum, located at Highway 81 and Bois D’ Arc. This circle has been in existence for decades. It now pops and adds to the appeal and history of this remarkable park, complete with its lovely trees, pathway, and other memorabilia. We on Council wish to thank them for their service and volunteerism. We hope this will spur and encourage others to volunteer. We would welcome clubs, groups, organizations Churches, scouts, those needing community service, businesses and other to call City Hall and ask to speak to Parks Director Larry Jones in order to volunteer and help. Businesses and groups can even “adopt” a Park! Duncan is blessed with 10 wonderful parks. Any help would be welcomed. Remember giving back helps everyone and in turn, blesses the giver. Is this a great City or what? Salute to the Scouts! And last, but not lease together DunCAN!” b) By the Council-There were none. c) By the City Manager-There were none. ITEM #6: Adjournment A motion was made by Vice-Mayor Fischer, seconded by Councilwoman Hayes to adjourn the meeting. Upon roll call: AYE: Fischer, Hayes, Wininger, Armstrong NAY: None ______________________________________ Robert Armstrong, Mayor ___________________________________ Christina Johnson, Deputy City Clerk  REGULAR MEETING DUNCAN PUBLIC UTILITY AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 8, 2021 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager, Kimberly Meek Vice-Chairman Nick Fischer Authority Attorney David Hammond Trustee Patty Wininger Deputy Secretary, Christina Johnson Trustee Lindsay Hayes ABSENT Trustee Jennifer Smith ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of May 25, 2021. A motion was made by Vice-Chairman Fischer, seconded by Trustee Hayes to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Hayes, Wininger, Armstrong NAY: None ITEM #2: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees- Trustee Wininger asked Nate Schacht, Community Development/Zoning Director, to explain the process of removing dilapidated structures. Mr. Schacht explained it is a lengthy process to tear down a structure. He stated that the property owner is contacted at the last known address and given the opportunity to remedy the property. If no response action is taken by the property owner, the City will declare the property dilapidated and send out bids to remove the structure(s) and clean up the property. The bid is awarded and the property is cleaned up by the bidder, then a lien is placed on the property tax rolls for the cost of cleaning up the property. He explained that if the property is sold the money is collected for the lien at that time, but in most cases the property is sold at a Sheriff’s sale and the City is asked to remove the lien because most of the time the lien is worth more than the property. Mr. Schacht explained he will be working with the City’s legal department to determine the legality of turning the properties that have been cleaned up into a collection agency as well. Vice-Chairman Fischer asked about an agreement being put into place with the County to where the City could re-coop some of the costs associate with the property when it is sold at a Sheriff’s sale. David Hammond, City Attorney, stated that he would check into the legality of this type of agreement. Mr. Schacht stated that the City does not take possession of the property, but this may be a possibility in the future rather than releasing the lien. Trustee Wininger asked Mr. Schacht to explain the process of mowing and the importance of not blowing grass clippings into the roads. Mr. Schacht explained that the owner of the property is contacted at the last known address and given the opportunity to mow the property. If no response or action is taken by the property owner, the City will send out bids to mow and/or clean up the property. The bid is awarded and the property is mowed/or cleaned up by the bidder, then a lien is placed on the property tax rolls for the cost of mowing and/or cleaning up the property. He explained that if the property is sold the money is collected for the lien at that time. Mr. Schacht explained that grass clippings being blown into streets can cause drainage issues and can become very slick and cause safety concerns for motorcycles, bicyclist or runners. Vice-Chairman Fisher asked about 5th wheels being parked on residential streets. Mr. Schacht stated that the Code Enforcement Department is dedicating time in June to remedy the situation of 5th wheels being parked on residential streets.  c) By the General Manager-There were none. ITEM #3: Adjournment A motion was made by Trustee Fischer, seconded by Trustee Hayes to adjourn the meeting. Upon roll call: AYE: Fischer, Hayes, Wininger, Armstrong NAY: None ______________________________________ Robert Armstrong, Chairman ___________________________________ Christina Johnson, Deputy Secretary