City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 22, 2021 5:15 P.M. AMENDED AGENDA/ADDENDUM INVOCATION FLAG SALUTE ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of June 8, 2021. b) List of Claims c) Confirm the Mayor’s appointment of David Leonard to the Planning Commission with a term expiring in November, 2022. d) Termination of the contract dated June 28, 2011 between the City of Duncan, Oklahoma and the Duncan Hospital Authority. e) Mayor signing the current 2021 Deferral Extensions for lease/purchase agreements held by First Bank & Trust Co. f) Budget Amendment  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider hearing and taking action on a request for rezoning property (gravel lot) sitting on the north side of Cypress Avenue between 11th Street and 12th Street (described as BLK 214 S135’ Lots 5, 6, 7, 8 DUNCAN CITY) from R-2 (Residential) Zoning to C-2 (Commercial) Zoning.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2A: Consider declaring an emergency in relation to the previous item.  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider approving and signing the contract for services with Main Street Duncan for the 2021 calendar year.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: Consider approving the purchase of a tractor for the Parks Department from Standridge Equipment in the amount of $54,917.19 per State Contract SW196.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #5: Consider approving the purchase of four (4) zero turn Kubota Z781KWI-60 mowers for the Parks Department from Great Plains Duncan in the amount of $42,616.00 per State Contract SW-062117.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #6: Consider approving the purchase of two (2) zero turn Kubota Z781KW mowers for the Cemetery Department from Great Plains Duncan in the amount of $21,308.00 per State Contract SW-062117.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #7: Consider approving the Airport Commission recommendation regarding private hangar lease rates.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #8: Consider approving the Airport Commission recommendation regarding T- Hangar lease rates.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #9: Consider authorizing the use of Precision Underground for boring on the Electric System Improvements 2021 for Items A, B, C, D & E in the amount of $71,000.00.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #10: Consider approving the purchase of 61 Dell Optiplex 5090 Computers with monitors from Dell Computers in the amount of $75,177.64.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #11: Consider awarding bids for various Street Department road materials as indicated on the bid tabulation.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #12: Consider repealing City of Duncan Ordinance No. 1806 codified at City Code Section 13-406.  Public Comments  Council Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #12A: Consider declaring an emergency in relation to the previous item.  Motion ______________________  Second ______________________  Roll Call ITEM #13: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. b) By the Council c) By the City Manager ITEM #14: Adjournment  Motion ______________________  Second ______________________  Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITY AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 22, 2021 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of June 8, 2021.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider approving Pay Request No. 7 to SEMA Construction in the amount of $450,086.25 for services rendered in conjunction with the Clear Creek Lake Spillway Project.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider approving Pay Request No. 25 to Freese and Nichols in the amount of $42,900.00 for services rendered in conjunction with the Clear Creek Lake Dam Spillway Replacement Project.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: Consider Jacob’s Engineering Group to provide the City of Duncan Wastewater Treatment Plant (WWTP) with engineering services for the Wastewater Treatment Plant (WWTP) Waste Load Allocation Report in the amount of $75,645.00.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #5: Consider Jacob’s Engineering Group to provide the City of Duncan Wastewater Treatment Plant (WWTP) with engineering services for the Industrial Pretreatment Services in the amount of $99,807.00.  Public Comments Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #6: Consider approving Jacob’s Engineering Group to provide the City of Duncan Wastewater Treatment Plant (WWTP) with engineering services for the Supervisory Control and Data Acquisition (SCADA) System Assessment in the amount of $53,400.00.  Public Comments Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #7: Consider awarding various six (6) month Materials and Supplies low bids for Water Distribution as indicated on the bid tabulation.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #8: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #9: Adjournment  Motion ______________________  Second _____________________  Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 22, 2021 5:15 P.M. AMENDED AGENDA/ADDENDUM ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of May 25, 2021.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider approving Jung Engineering Pay Request No. 2 in the total amount of $18,144.00 for services rendered on the Plato Road Bridge Replacement Construction Plans.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider approving the purchase of a 8520 Leeboy Asphalt Paver for the Street Department from Kirby Smith in the amount of $186,727.00 per State Contract SW195.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #5: Adjournment  Motion ______________________  Second _____________________  Roll Call  SPECIAL MEETING DUNCAN ENHANCEMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 22, 2021 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of April 13, 2021, 2021. (Special Meeting)  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #2: Consider authorizing the purchase of a replacement sign for Hillcrest Park from Kelly’s Trim Shop in the amount of $550.00 and installation by Duncan Mannequin in the amount of $200.00 for a total of $750.00.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #3: Consider awarding the bid to WW Builders Inc. in the amount of $22,215.00 for installing new signs at Fuqua West, Fuqua East and Whisenant Parks.  Public Comments  Trustee Comments/Questions  Motion ______________________  Second ______________________  Roll Call ITEM #4: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #5: Adjournment  Motion ______________________  Second _____________________  Roll Call