City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA FEBRUARY 22, 2022 5:15 P.M. AGENDA INVOCATION FLAG SALUTE ROLL CALL Presentation of the 2019, 2020 and 2021 Employee Service Pins. Acknowledge the 2021 Employee of the Year. Recognition of “If I were Mayor” essay entrants from Duncan Middle School. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of February 8, 2022. b) List of Claims c) Resolution approving the Biannual Supplements to the permanent Code of Ordinances of the City of Duncan pursuant to 11 O.S. 14-109 and 11 O.S. 14-110. d) Add signors to the First Bank & Trust Accounts and confirm designees. e) Declare two (2) dart guns that were used for Animal Control as surplus. ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Swearing in of Assistant Finance Director/Assistant City Clerk/Assistant Treasurer Brian Kriss by Municipal Judge, Joe Enos. ▪ Public Comments ▪ Council Comments/Questions ITEM #3: Signing of Oath of Office. ▪ Public Comments ▪ Council Comments/Questions ITEM #4: Consider working into a contractual agreement with the Chamber of Commerce and Industry (“Chamber”) to provide leadership in improving the business climate and quality of life by mobilizing community resources in which the “Chamber” will serve as the City of Duncan’s full service and full access retail development organization secured with a $4,000.00 monthly retainer for a renewable 12-month contract with a quarterly review. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider approval of an application for a Use on Review to allow an existing day care facility to be redeveloped and expanded on a property located at 807 W. Mulberry, Duncan, Oklahoma. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider approval of an application for a Use on Review to allow a proposed employee only parking lot to be developed for A Great Start Day Care on a residentially zoned property located at 812 W. Mulberry, Duncan, Oklahoma. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider approving an Ordinance amending the City of Duncan City Code, Sections 12-368 through 12-375 regarding parking standards and requirements. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider the purchase of one (1) 2022 4x4 Chevrolet Tahoe Special Service Vehicle for the Fire Department from Carter Chevrolet Agency LLC utilizing the Oklahoma Statewide Contract #SW035 for a total sum of $38,869.00. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: Consider adjourning into Executive Session to discuss the purchase or appraisal of real property as authorized by 25 O.S. Section 307(B)(3). ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9A: Consider reconvening the Regular Meeting of the Duncan City Council. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9B: Consider any action in relation to the Executive Session. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #10: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. b) By the Council c) By the City Manager ITEM #11: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA FEBRUARY 22, 2022 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of February 8, 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving Portland Utilities Construction Co. LLC Pay Request No. 6 in the total amount of $208,219.29 for services rendered in conjunction with the Sanitary Sewer Rehabilitation Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider Tetra Tech, Inc. Pay Request No. 19 in the total amount of $25,857.50 for services rendered in conjunction with the Sewer Rehabilitation Design Phase I Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider SEMA Construction Pay Request No. 14 in the total amount of $1,130,864.50 for construction services rendered in conjunction with the Clear Creek Lake Spillway Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider Freese and Nichols Pay Request No. 32 in the total amount of $27,153.26 for services rendered in connection with the Clear Creek Lake Dam Spillway Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #7: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA FEBRUARY 22, 2022 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of January 25, 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider the Duncan Area Economic Development Foundation’s request for withdrawal of sales tax dollars for the PGM Expansion Project in the amount of $971,226.52. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider the Duncan Area Economic Development Foundation’s request for withdrawal of sales tax dollars for the two (2) Commercial Lab Buildings Construction Project in the amount of $57,190.22. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #5: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call