City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 12 2022 5:15 P.M. AGENDA INVOCATION FLAG SALUTE ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of March 22, 2022. b) List of Claims c) Purchase of interface from Tyler Technologies to Motorola Flex in the amount of $7,125.00 with a recurring fee of $1,375.00 yearly. d) Renew a contract for services between the City of Duncan and the Foreman Prairie House Foundation for the continuation of touristic benefits and utility assistance. e) Acknowledge the correction of adding an emergency clause to the Ordinance for the City of Duncan, Oklahoma granting a non-exclusive permit to Clarity Telecom LLC for the construction and operation of a cable system as previously approved by the Mayor and Council on March 22, 2022. ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving the purchase of a 2022 Tracker Targa V-18 police patrol boat from Easton’s Marine in the amount of $45,000.00. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider adopting an Ordinance declaring certain city property surplus and allowing for the sale of said property as described in the Ordinance. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider adopting a Resolution to utilize the services of CEC Consulting Engineering Firm to perform the April 1, 2022 – March 31, 2024 City of Duncan ‘s bridge inspections. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider awarding the bid for Electrical Distribution Improvements by underground cable injection treatment to Novinium Inc. in an amount not-to- exceed $1,100,000.00. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider authorizing the purchase of S&C Electric Company Circuit Switcher Vacuum Interrupters at Plato Substation in the amount of $45,465.00. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider authorizing the purchase of seven (7) sets of Structural Firefighting Gear for the Duncan Fire Department from Casco Industries, Inc. utilizing the Oklahoma Statewide Contract #SW17241 for a total cost of $22,659.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider approving a lease agreement with US Cellular for the placement of a monopole wireless communication tower to be located on city property at the library. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: OTHER COMMENTS: 6By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. a) By the Council b) By the City Manager ITEM #10: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 12, 2022 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of March 22, 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving a Pole Attachment Agreement between the Duncan Public Utilities Authority and Clarity Telecom LLC. (Tabled from March 22, 2022) ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving Miller & Son’s Inc. Pay Request in the total amount of $46,485.00 for services rendered in connection with the Sanitary Sewer Rehabilitation Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider ratifying the action of the General Manager for obtaining services through SEMA Construction Inc. to make immediate repairs to the Clear Creek Lake Dam. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider approving SEMA Construction Inc. Change Order No. 5 for the Clear Creek Lake Spillway Replacement Project and authorize the Chairman to execute the Change Order. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider approving SEMA Construction Inc. Pay Request No. 15 in the amount of $199,620.13 for construction services rendered in conjunction with the Clear Creek Lake Spillway Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider approving Portland Utilities Construction Co. LLC Pay Request No. 7 in the total amount of $247,411.35 for services rendered in conjunction with the Sanitary Sewer Rehabilitation Project. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #9: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  SPECIAL MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 12, 2022 5:15 P.M. AGENDA ROLL CALL Presentation by Lyle Roggow, President Duncan Area Economic Development Foundation regarding an update on the Duncan Area economic Development Foundation (DAEDF). ITEM #1: Consider approving the Duncan Area Economic Development Foundation request to withdraw Sales Tax Dollars in the amount of $887,248.80 for reimbursement to Duncan Area Economic Development Foundation for payment rendered to Hope Equipment and Construction Inc. for services rendered with the PGM Processing Expansion Project. (Tabled from March 22, 2022) ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #3: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call