City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 26, 2022 5:15 P.M. AMENDED AGENDA INVOCATION FLAG SALUTE ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of April 12, 2022. b) List of Claims c) Purchase of an excess Workers’ Compensation Stop Loss Insurance Policy with Arch Insurance from Whitten Insurance in the annual amount of $135,887.00. d) Resolution concerning Coronavirus Local Fiscal Recovery Funds for non-entitlement units of Government (ARPA Funds) authorizing the acceptance of the funds, the appropriate budget amendments, and the execution of all necessary agreements and related documents. e) Acknowledge the correction made to the Wilkinson Addition Part Five subdivision plat and sign newly provided drawings and the final plat accordingly. ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving the purchase of Police Ammunition from GT Distributors Inc. at a total cost of $51,755.34. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider Pay Request No. 2 and No. 3 in the total amount of $112,670.95 to D. Owen Construction LLC for the Claridy Creek Drainage Improvements Project. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider awarding bid to Kay Electric in the amount of $24,767.37 for the repair of the grit pond pump at the Wastewater Treatment Plant. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider awarding bid to Diverse Industrial/Commercial in the amount of $3,474.00 for demolition work on property located at 109 South 2 nd Street, Duncan, Oklahoma. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider awarding bid to Miller Construction in the amount of $3,000.00 for demolition work on property located at 203 South 2nd Street, Duncan, Oklahoma. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider awarding bid to Miller Construction in the amount of $3,500.00 for demolition work on property located at 207 South 2nd Street, Duncan, Oklahoma. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider awarding bid to Pollock Services LLC in the amount of $5,850.00 for demolition work on property located at 507 South 2nd Street, Duncan, Oklahoma. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: Consider awarding bid to Hunter McClure in the amount of $6,400.00 for demolition work on property located at 806 North 12th Street, Duncan, Oklahoma. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #10: Consider approving an Ordinance to rezone property located at 2506 Country Club Road, Duncan, Oklahoma from R-1 (Residential) to C-2 (Commercial Office) that would allow the continuation of office space uses. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #10A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #11: Consider approving an Ordinance to rezone property located at 1614 West Jones Avenue, Duncan, Oklahoma from C-1 to C-4 that would allow the redevelopment of property into a dance studio. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #11A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #12: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. a) By the Council b) By the City Manager ITEM #13: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 26, 2022 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of April 12, 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving Pay Request No. 2 to Freese and Nichols in the total amount of $7,827.14 on the Clear Creek Lake Dam Phase II Embankment Evaluation. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving Pay Request No. 34 to Freese and Nichols in the total amount of $9,795.26 on the Clear Creek Lake Spillway Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider approving Pay Request No. 21 to Tetra Tech, Inc. in the total amount of $53,069.73 for services rendered in conjunction with the Sewer Rehabilitation Design Phase I Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider approving Pay Request No. 8 to Portland Utilities Construction Co. LLC in the total amount of $389,759.73 for services rendered in conjunction with the Sanitary Sewer Rehabilitation Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #7: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 26, 2022 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of March 22, 2022. b) Minutes of April 12, 2022. (Special Meeting) ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving the withdrawal of sales tax dollars in the amount of $296,318.05 for payment to Hope Equipment and Construction Inc. for services rendered with the PGM Processing Expansion Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #4: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call