City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA SEPTEMBER 27, 2022 5:15 P.M. AMENDED AGENDA/ADDENDUM INVOCATION FLAG SALUTE ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of September 13, 2022. b) List of Claims c) Renewal of the Lease Agreement between the City of Duncan and the Oklahoma State Bureau of Investigation (OSBI) to lease office space located at 44 South 7th Street in Duncan, Oklahoma effective January 1, 2023 through December 31, 2023 and authorize the City Manager to execute the agreement. d) Renewal of insurance for the Oklahoma Municipal Assurance Group (OMAG) Municipal Liability Protection Plan (MLPP) in the amount of $191,782.00 and renewal of the Municipal Property Protection Plan (MPPP) in the amount of $190,299.00 e) Budget Amendment f) Confirm the Mayor’s appointment of Chris Deal to the Board of Adjustment and reappointment David Leonard, Garrett Nelson, and Chris Deal to the Planning Commission. ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider authorizing the purchase of two (2) ZD1200 series zero turn lawn mowers from Great Plains Kubota for the Lakes Department in the amount of $37,517.44. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider authorizing the purchase of two (2) ZD1200 series zero turn lawn mowers from Great Plains Kubota for the Parks Department in the amount of $32,607.44. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider approving the purchase of 2 Reclosers with Controls Distribution Automation Equipment from Southern States LLC, in the estimated amount of $47,505.00. ▪ Public Comments ▪ Council Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: OTHER COMMETS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. b) By the Council c) By the City Manager ITEM #6: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA SEPTEMBER 27, 2022 5:15 P.M. AMENDED AGENDA/ADDENDUM ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of September 13, 2022. b) Budget Amendment. c) Extend the review and evaluation period for the three (3) Advanced Metering Infrastructure Bids until November 22, 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider Pay Request No. 2 to Blackburn Construction Co. LLC in the total amount of $74,688.00 for services rendered on the 2022 Building Improvements Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider Pay Request No. 7 to Freese and Nichols in the total amount of $31,950.43 for services rendered in conjunction with the Clear Creek Lake Dam Phase II Embankment Evaluation. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider authorizing RFIP Inc., to design a replacement Wireless Meter Data Collection System Project (Task 001) for a cost not to exceed $20,000 and entering into a Master Services Agreement for this and future work. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider ratifying the actions of the General Manager in the purchase of electric cable from Irby in the amount of $34,575.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #7: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA SEPTEMBER 27, 2022 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of August 23, 2022. b) Minutes of September 13, 2022. (Special Meeting) ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider adjourning into Executive Session to discuss confidential communications between the City Attorney, Chairman and Trustees, and the General Manager concerning a potential or cause of action involving the City of Duncan, OK and the Duncan Area Economic Development Foundation as authorized as an exception to the Open Meetings Act Pursuant to 25 O.S. Sec. 307 B(4). ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider reconvening the Regular Meeting of the Duncan Economic Development Trust Authority. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider any action taken in relation to the Executive Session. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #6: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call