City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JANUARY 23, 2024 5:15 P.M. AMENDED AGENDA/ADDENDUM INVOCATION FLAG SALUTE ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of January 9, 2024. b) List of Claims c) Amending and restatement of the Defined Benefit Investment Policy Plan. d) Engagement Agreement with Price Lang Consulting for Strategic Development Consulting. e) Contract between the City of Duncan and ADG Blatt, PC for architectural services in conjunction with the new fire station construction project. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider purchasing and installing four (4) new dispatch console stations from Xybix Systems, Inc. in the total amount of $91,264.66 from the Government HGAC Contract EC047-23. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider the purchase of a Broce Broom 350 for the Streets Department from Kirby Smith Machinery, Inc. in the amount of $72,057.09 per Buy Board Contract #685.22. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider an Ordinance to amend the City of Duncan Code regarding Section 12-390 additional setback requirements for a tattoo parlor for other land uses. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider an Ordinance to rezone property located at 506 East Main Street, Duncan, Oklahoma from R-1 (Residential) to C-4 (Commercial). ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider an Ordinance to rezone property located in the southeast quadrant of Highway 81 and Camelback Road, Duncan, Oklahoma from A-1 (Agriculture), R-1(Residential) and C-2 (Commercial) to C-4 (Commercial). ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider an Ordinance to rezone a property located along Camelback Road east of Highway 81 and owned by the City of Duncan (future site for fire station) from A-1 (Agriculture) to C-4 (Commercial). ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider approving a RFP for Construction Manager Qualifications in conjunction with the new fire station project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: Consider adjourning into Executive Session to discuss the negotiations and the 2024 Fiscal Year contract between the City of Duncan and the International Association of Fire Firefighters (IAFF Local 2929 between the City Attorney, the Mayor, and City Council as authorized by 25 O.S. Sec 307(B)2. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9A: Consider reconvening the Regular Meeting of the Duncan City Council. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9B: Consider any action taken in relation to the Executive Session. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #10: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. a) By the Council b) By the City Manager ITEM #11: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JANUARY 23, 2024 5:15 P23M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of January 9, 2024. b) Annual Consumer Price Index (CPI) increase of 3.1% for Water and Sanitary Sewer rates effective January 2024. c) Award bid to Jacob and Sarah Webb for a grazing lease for Tract No. 5 at Clear Creek Lake until December 31, 2026. d) Award bid to Miller Construction for a grazing lease at the Old City Landfill until December 31, 2026. e) Award bids to Bethany Farms for grazing leases for Tract No. 1, Tract No. 2, Tract No. 3, Tract No. 4, Tract No. 5, and Tract No. 6 until December 31, 2026. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider Pay Request No. 5 to Weeks Farms, LLC in the total amount of $172,323.20 for services rendered in conjunction with the Settling Ponds Improvements Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider Pay Request No. 7 to Freese and Nichols, Inc. in the total amount of $21,351.88 for services rendered in conjunction with the Advanced Metering Infrastructure Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider Pay Request No. 19 to Freese and Nichols, Inc. in the total amount of $3,390.53 for services rendered in conjunction with the Clear Creek Dam Phase II Embankment Evaluation Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #6: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JANUARY 23, 2024 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of October 24, 2023. b) November 14, 2023. (Special Meeting) c) December 12, 2023. (Special Meeting) d) Minutes of January 9, 2024. (Special Meeting) ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider adjourning into Executive Session to discuss confidential communications between the City Attorney, Chairman and Trustees, and the General Manager concerning a potential or cause of action involving the City of Duncan, OK and the Duncan Area Economic Development Foundations as authorized as an exception to the Open Meetings Act pursuant to 25 O.S. Sec. 307 B(4). ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2A: Consider reconvening the Regular Meeting of the Duncan Economic Development Trust Authority. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2B: Consider any action taken in relation to the Executive Session. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving the request of the Duncan Area Economic Development Foundation to withdraw sales tax funding in the amount of $12,321.35 for Incentive No. 2 to Model 1 Commercial Vehicles, Inc. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider approving the request of the Duncan Area Economic Development Foundation to withdraw sales tax funding the amount of $864,565.55 for Incentive No. 7 ($138,286.76), No. 8 ($60.768.40), No. 9 (417,346.74), No. 10 ($217,504.40), and No. 11 ($30,659.25) for the two (2) Commercial Lab Buildings Construction Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #6: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call