City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA FEBRUARY 13, 2024 5:15 P.M. AMENDED AGENDA/ADDENDUM INVOCATION FLAG SALUTE ROLL CALL Proclamation designating and proclaiming February 2024 as “Black History and Heritage Month” in the City of Duncan, Oklahoma by Mayor Robert Armstrong. Presentation of Oklahoma Municipal League’s “If I Were Mayor” essay contest entrants from Duncan Middle School. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of January 23, 2024. b) List of Claims c) Authorize the Mayor to execute the agreements with Hilltop Securities, Inc. to allow signors on all accounts. d) Request from Stephens County Historical Society (SCHS) to permit the incidental activity pursuant to the existing contract allowing the Stephens County Historical Society (SCHS) to reach an agreement with Duncan Little Theater to use part of the City building. e) Reappointment of Mr. David Leonard and Mr. Barry Duren as City of Duncan Representatives to the Waurika Lake Master Conservancy District. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider authorizing the purchase of two (2) Federal Signal Modulator Electronic Sirens with Ultra Voice Controls from Joe Goddard Enterprises in the amount of $48,518.97 from The Interlocal Purchasing System (TIPS) Contract. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider authorizing the purchase of seven (7) 50 ft direct bury steel poles, Valmont brand, Federal Signal Siren configuration, for outdoor warning sirens from Joe Goddard Enterprises in the amount of $32,088.00 from The Interlocal Purchasing System (TIPS) Contract. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider awarding the bid for the Public Library HVAC Replacement Project to Saker Mechanical Inc. in the amount of $239,000.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider relaxing the Alcoholic Beverage Code of the City of Duncan as it relates to Sections 3-109 (Condition of Sale), 3-110 (Consumption Prohibited), 3-111 (Compliance Required), 3-112 ((Compliance with Zoning), and 3-113 (Prohibited Location), which would be for the Main Street Duncan Car Show on Saturday, April 20, 2024. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider appealing the decision to declare a property located at 615 S. 4th Street as a public nuisance for trash/debris (trash and limbs) made by the City of Duncan Department of Community Development and Code Enforcement. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. a) By the Council b) By the City Manager ITEM #8: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA FEBRUARY 13, 2024 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of January 23, 2024. b) Award bid to Bethany Farms for a grazing lease Tract No. 7 until December 31, 2026. c) Agreement for the sale of lake permits between the Duncan Public Utilities Authority and Lakeside General Store/Rick Vermillion until January 17, 2025. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving Pay Request No. 1 to Jacobs Engineering Group, Inc. in the total amount of $20,467.00 for services rendered in conjunction with the Chlorination/De-Chlorination Improvements Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving Pay Request No. 1 to Parkhill, Smith & Cooper Inc. in the total amount of $26,243.00 for services rendered in conjunction with Amendment No. 5 (Constructing the Taxilane and Aprons at the Duncan Municipal Airport) ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider approving Pay Request No. 3 to D&M Tank, LLC in the total amount of $21,682.80 for services rendered in conjunction with the Clarifier Rehab Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider approving Pay Request No. 7 to Ferguson Enterprises, LLC in the amount of $276,282.90 for services rendered in connection with the Advanced Metering Infrastructure Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider Pay Request No. 8 to Tetra Tech, Inc. in the amount of $7,694.03 for services rendered in connection with the Sewer Rehabilitation Design Phase I Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider Pay Request No. 9 to Tetra Tech, Inc. in the amount of $6,954.36 for services rendered in conjunction with the Sewer Rehabilitation Design Phase I Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider approving Pay Request No. 12 to Freese and Nichols, Inc. in the amount of $2,705.14 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: Consider approving Pay Request No. 19 to Freese and Nichols in the total amount of $18,088.43 for services rendered in conjunction with the Water Project FY 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #10: Consider approving Pay Request No. 20 to Freese and Nichols in the total amount of $24,364.64 for services rendered in conjunction with the Water Project FY 2022. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #11: Consider approving Ferguson Enterprises, LLC Change Order No. 2 in the amount of $18,888.00 for the AMI project and authorize the Chairman to execute the Change Order. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #12: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #13: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call