City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MARCH 26, 2024 5:15 P.M. AGENDA INVOCATION FLAG SALUTE ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of March 12, 2024. b) List of Claims c) Ground Maintenance Agreement between the City of Duncan and the Simmons Center for portion of Abe Raizen Park from August 15, 2024 through December 15, 2024 and authorize the Mayor to execute the agreement. d) Agreement between the City of Duncan and the Simmons Center for operations of the municipal swimming pool for the 2024 pool season running from May 24, 2024 to August 11, 2024 and authorize the Mayor to execute the Agreement. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider an ordinance to rezone property located in the northwest quadrant of Elk Avenue and Highway 7 Corridor Connector (bypass) of Duncan, Oklahoma, From A-1 (Agriculture) to C-4 (Commercial). (Tabled from February 27, 2024) ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #2A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #3: Consider relaxing the Alcoholic Beverage Code of the City of Duncan as it relates to Sections 3-109 (Condition of Sale), 3-110 (Consumption Prohibited), 3-111 (Compliance Required), 3-112 ((Compliance with Zoning), and 3-113 (Prohibited Location), which would be for the Duncan Little Theatre performance of Shakespear in the Park on Friday, April 12, 2024 and Saturday, April 13, 2024. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #4: Consider approving the lowest and best bid for demolition work to occur at 204 East Elm Avenue, Duncan Oklahoma to Pollock Services for $4,500.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #5: Consider approving the lowest and best bid for demolition work to occur at 208 East Hackberry Avenue, Duncan Oklahoma to Pollock Services for $4,500.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #6: Consider approving the lowest and best bid for demolition work to occur at 707 West Woodlawn, Duncan Oklahoma to Pollock Services for $3,000.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #7: Consider approving the lowest and best bid for demolition work to occur at 510 West Maple Avenue, Duncan Oklahoma to Miller Construction for $5,000.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #8: Consider approving the lowest and best bid for demolition work to occur at 605 North F Street, Duncan Oklahoma to Miller Construction for $3,850.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #9: Consider approving the lowest and best bid for demolition work to occur at 310 West Cypress Avenue, Duncan Oklahoma to Miller Construction for $2,750.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #10: Consider approving the lowest and best bid for demolition work to occur at 321 North C Street, Duncan Oklahoma to Miller Construction for $3,500.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #11: Consider approving the lowest and best bid for demolition work to occur at 7175 North Homesite, Marlow (Lake Humphrey), Oklahoma to Rudy McCafferty for $3,900.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #12: Consider an Ordinance to rezone property located at 2414 West Bois D’ Arc Avenue, Duncan, Oklahoma from I-3 (Industrial) to A-1 (Agriculture). ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #12A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #13: Consider an Ordinance to rezone property located at 1108 North 5 th Street, Duncan, Oklahoma from R-2 (Residential) to C-2 (Commercial). ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #13A: Consider declaring an emergency in relation to the previous item. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #14: Consider an application for a Use on Review to allow a Tattoo Parlor to be developed on a Commercially Zoned (C-2) property located at 1108 North 5th Street, Duncan, Oklahoma. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #15: Discuss and decision on approving Ordinance No. 1857, granting Public Service Company of Oklahoma, an Oklahoma Corporation, its successors and assigns, a nonexclusive franchise for twenty-five (25) years to use the streets, alleys, avenues, ways and other public places and grounds in the city of Duncan, Stephens County, Oklahoma, for building, equipping, maintaining, extending, owning, and control of electricity and communication circuits in and to the City and the public generally. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #16: Discuss and decision on approving Resolution No. 1768, authorizing the calling and holding of a special election in the City of Duncan, State of Oklahoma, for the question of approval of Ordinance No. 1857 of the City, more particularly described as an Ordinance 1857 and authorizing the Mayor and Town Clerk to execute the Resolution and special election proclamation, and notice. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ▪ Roll Call ITEM #17: Consider and take action to approve amending Ordinance No. 1784, dated the 23rd day of October, 2018 and approved by a vote of the people on the 8 th day of January 2019. The Amended Ordinance, Ordinance 1784, will provide for extending for an additional five (5) years beyond its present term the existing one-half of one percent (1/2%) City sales tax used exclusively to fund economic development activities and creation of jobs with the City of Duncan, Oklahoma. The Amended Ordinance shall remain in effect until the 31st day of July, 2029. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #18: Consider and take action to approve Resolution No. 1767 and approve a Proclamation to authorize the calling for an Election to be held on June 18 th, 2024 to allow the voters to approve or disapprove the extension for an additional five (5) years beyond its present term the one-half of one percent (1/2) sales tax to be used for the purpose as set forth in the proclamation and as set forth in Amended No. 1784. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #19: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. a) By the Council b) By the City Manager ITEM #20: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MARCH 26, 2024 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of March 12, 2024. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving D&M Tank, LLC Pay Request No. 4 in the total amount of $80,190.00 for services rendered in conjunction with the Clarifier Rehab Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving Ferguson Enterprises, LLC Change Order No. 3 in the amount of $51,180.00 for the Advanced Metering Infrastructure (AMI) Project and authorize the Chairman to execute the Change Order. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #5: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MARCH 26, 2024 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of February 27, 2024. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider adjourning into Executive Session to discuss confidential communications between the City Attorney, Chairman and Trustees, and the General Manager concerning a potential or cause of action involving the City of Duncan, OK and the Duncan Area Economic Development Foundations as authorized as an exception to the Open Meetings Act pursuant to 25 O.S. Sec. 307 B(4). ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2A: Consider reconvening the Regular Meeting of the Duncan Economic Development Trust Authority. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2B: Consider any action taken in relation to the Executive Session. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #4: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call