City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA NOVEMBER 12, 2024 5:15 P.M. AGENDA INVOCATION FLAG SALUTE ROLL CALL Proclamation by Mayor Robert Armstrong designating and proclaiming the month of November 2024 as “Adoption Month” in the City of Duncan, Oklahoma. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) October 22, 2023. b) Minutes of October 23, 2024. (Special Meeting). c) Minutes of November 5, 2024. (Special Meeting) d) Approve List of Claims and authorize the City Manager to approve the List of Claims of November 26th due to the meeting being canceled. e) Donating the two (2) 1964 Circul-Air Fire Hose Dryers to the Comanche Oklahoma Fire Department. f) Declare the 2011 Sutphen Internation 4400, (Engine #2), Asset #3555, Vin#1HTMKAZR9CH562118, as surplus to be disposed of as the City deems fit. g) Resolution canceling the regular meeting of the Duncan City Council of November 26, 2024. h) Audit Committee recommendation to approve the Engagement Letter with Arledge and Associates, P.C. for the audit year ending December 31, 2024, and authorize the Mayor to execute the Agreement. ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving and accepting a contribution from Dud and Earline Yount to the City of Duncan, Oklahoma to be used for the specific purpose of maintenance and caring for the Resthaven Memorial Gardens Cemetery and authorize the Mayor to sign and present a Proclamation of Appreciation. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Presentation of a Proclamation by Mayor Robert Armstrong and presented to City Manager Chris Deal on behalf the Younts Family for their contribution to the City of Duncan. ITEM #4: Consider approving a Contract for Services supporting Main Street Duncan in the continued efforts of design, organization, promotion, and economic vitality of the downtown district and authorize the Mayor to sign the Contract. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider approving ADG Blatt Pay Request No. 1 in the amount of $35,395.00 for professional services rendered in conjunction with the new fire station located at Highway 81 and Camelback. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider approving the lowest bid for demolition work to occur at 204 E. Elm Avenue, Duncan Oklahoma to Miller Construction in the amount of $3,500.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider approving the purchase of a 2025 Bucket Truck with aerial device for the Electric Department from Altec on the Sourcewell Contract in the amount of $167,891.00. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. a) By the Council b) By the City Manager ITEM #9: Adjournment ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA NOVEMBER 12, 2024 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of October 22, 2024. b) Resolution canceling the regular meeting of the Duncan Public Utilities Authority of November 26, 2024. ▪ Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: Consider approving Landmark Structures, LP Pay Request No. 3 in the amount of $324,068.75 for services rendered in conjunction with the El Rancho Elevated Storage Tank Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #3: Consider approving Miller Construction Pay Request No. 3 in the amount of $182,524.31 for services rendered in conjunction with the Package 2 Waterline Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #4: Consider approving Downey Contracting Pay Request No. 4 in the total amount of $64,600.00 for services rendered in conjunction with the Chlorination/De-Chlorination Improvement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #5: Consider approving C-P Integrated Services, Inc. Pay Request No. 4 in the total amount of $686,865.14 for the Clear Creek Lake Dam Embankment Rehabilitation. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #6: Consider approving J Lee Enterprises Pay Request No. 5 in the amount of $84,695.54 for services rendered in connection with Airport Improvements. Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #7: Consider approving Parkhill, Smith & Copper Inc. Pay Request No. 7 in the total amount of $9,750.00 for services rendered in conjunction with Amendment No. 5. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #8: Consider approving Jacobs Engineering Group, Inc. Pay Request No. 8 in the total amount of $16,513.22 for services rendered in connection with the Chlorination/De-Chlorination Improvements Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #9: Consider approving Ferguson Enterprises, LLC Pay Request No. 12 in the amount of $985,110.60 in conjunction with Advanced Metering Infrastructure (AMI) Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #10: Consider approving Tetra Tech, Inc. Pay Request No. 16 in the amount of $3,430.86 for services rendered in connection with Sewer Rehabilitation Design Phase 1 Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #11: Consider approving Freese and Nichols, Inc. Pay Request No. 20 in the amount of $16,840.18 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #12: Consider approving D&M Tank LLC, Pay Request No. 2 for the Clarifier Rehab Project and authorize the Chairman to execute the Change Order. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #13: Consider awarding Item C of the Tree Trimming bid to Energy Fencing in the total amount of $67,250.00, and award Item I of the Tree Trimming Bid to Mak Right of Way in the total amount of $57,024.00 for Removal of Trees in the Electrical Transmission and Distribution System of Duncan Power and authorize Staff to re-bid Items F and A in the 2025 budget year. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #14: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #15: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call  SPECIAL MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA NOVEMBER 12, 2024 5:15 P.M. AGENDA ROLL CALL ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Resolution canceling the regular meeting of the Duncan Economic Development Trust Authority of November 26, 2024. ▪ Public Comments ▪ Trustee Comments/Questions ▪ Motion ______________________ ▪ Second ______________________ ▪ Roll Call ITEM #2: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #3: Adjournment ▪ Motion ______________________ ▪ Second _____________________ ▪ Roll Call