City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA FEBRUARY 25, 2025 5:15 P.M. INVOCATION Pastor Ray Calger and Audrey Turner Calger, True Gospel Tabernacle Church FLAG SALUTE Councilman Nick Fischer ROLL CALL Mayor Robert Armstrong Assistant City Manager Kenzie Wheeler Vice-Mayor Gene Brown City Attorney Jeff Archer Councilman Nick Fischer Deputy City Clerk Christina Johnson Councilman Jimmy Peters ABSENT Councilwoman Patty Wininger ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of February 11, 2025. b) List of Claims c) Budget Amendments (A25-04) (A25-06) (A25-07) (A25-08) d) Ground Maintenance Agreement between the City of Duncan and the Chisholm Trail Soccer Association to use a portion of Abe Raizen Park from March 1, 2025 through June 29, 2025 on Fridays, Saturdays, and Sundays only and beginning again on August 24, 2025 through November 9, 2025 on Fridays, Saturdays, and Sundays only and authorize the Mayor to execute the agreement. A motion was made by Vice-Mayor Brown, seconded by Councilman Fischer to approve the Consent Agenda as presented. Upon roll call: A YE: Brown, Fischer, Peters, Armstong NAY:None ITEM#2: Consider approving an agreement with Planning Design Group (PDG) for professional services for the Abe Raizen Park Master Planning expansion project. This item was presented by Assistant City Manager, Kenzie Wheeler, who advised that February 22, 2022, the City of Duncan purchased a 45 acres tract adjoining Abe Raizen Park for future expansion of the park. Mrs. Wheeler noted that this agreement is for the preparation of a Mater Plan to guide the City in the development of the site and as a tool to assist in applying for grants. A motion was made by Councilman Fischer, seconded by Councilman Peters to approve an agreement with Planning Design Group (PDG) for professional services for the Abe Raizen Park Master Planning expansion project. Upon roll call: AYE: Fischer, Peters, Brown, Armstrong NAY: None ITEM#3: Consider approving Pay Request No. 3 to ADG Blatt in the amount of $24,776.70 for professional services rendered in conjunction with the new Fire Station #4 located at US Highway 81 and Camelback. This item was presented by Assistant City Manager, Kenzie Wheeler, who advised that on May 14, 2024, Mayor and Council approved a bid with ADG Blatt for professional services and Miller-Tippens Construction for the design and construction of the new fire station located at Highway 81 & Camel back. Mrs. Wheeler noted that this pay request is for professional services rendered through January 31, 2025 with the Phase 2: Design Development being 50% Complete. A motion was made by Councilman Peters, seconded by Councilman Fischer to approve Pay Request No. 3 to ADG Blatt in the amount of $24,776.70 for professional services rendered in conjunction with the new Fire Station #4 located at US Highway 81 and Camelback. Upon roll call: A YE: Peters, Fischer, Brown, Armstrong NAY:None ITEM #4: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. Lisa Brown, Martus Stone, addressed the Mayor and Council stating that they have taken over Jones Monument Company. She advised that the City recently raised rates at all three (3) cemeteries to all be consistent i n pricing. Ms. Brown advised that they have stones that were pu rchased from 2019 that have already been paid for by customers. She asked if there was a way to waive t hose fees from that t ime as they have ninety-seven (97) stones that were purchased before the new rates. Mayor Armstrong asked Ms. Brown to remain after the meeting and speak with him. Mike Kiester, 1226 North Grand, Blvd, addressed the Mayor and Council reading aloud a certified termination letter dated February 10, 2025 he received from City Attorney, Jeff Archer. The letter read as follows: Please take notice, that pursuant to City of Duncan Ordinance, Section 16-101, et seq., your privilege to use the City of Duncan's Airport is suspended effective immediately. Further, the City is hereby terminating your Lease Agreement, pursuant to Section XI of the Lease Agreement. Your are further informed that you have thirty (30) days from receipt of this Notice to peaceably vacate the hangar. You are also informed that the City, at any time, may conduct such inspections on the property, as necessary. Mr. Kiester advised that his questions to the City Council and his Councilman have gone unanswered and there was no due process. He stated the City Attorney should not be able to terminate his hangar lease. Mayor Armstrong advised Mr. Kiester that his three (3) minutes were up, and he could leave his paperwork with the Council after the meeting. a) By the Council-There were none. b) By the City Manager-There were none. ITEM#S: Adjournment A motion was made by Councilman Fischer, seconded by Vice-Mayor Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Peters, Armstrong Ji~ , \ \ \ \\ \ 1111111,,,,/ NAY:,_~~ -~-~-.{?_~% -- ----- Gene Brown, Vice-Mayor '/- ~ •.·-. 19'"' .... . ,J •••· ~✓• '//1,, •••• ••• •••••• •• - - 0 ..... //f//fl 1J 1tll\\\\\\ ''"'V ---,-  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA FEBRUARY 25, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong Assistant General Manager Kenzie Wheeler Vice-Chairwoman Gene Brown Authority Attorney Jeff Archer Trustee Nick Fischer Deputy Secretary Christina Johnson Trustee Jimmy Peters ABSENT Trustee Patty Wininger ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of February 11, 2025. b) Contact between the City of Duncan, Oklahoma, and Edgar Riedel and Mieval Riedel for reimbursement of costs. c) Budget Amendments (A25-05) A motion was made by Vice-Chairman Brown, seconded by Trustee Fischer to approve the Consent Agenda as presented. Upon roll call: AYE: Brown, Fischer, Peters, Armstrong NAY: None ITEM#2: Consider approving Pay Request No. 11 to Jacobs Engineering Group, Inc in the amount of $14,539.78 for services rendered in conjunction with the Chlorination De- Chlorination Improvements Project. This item was presented by Assistant General Manager, Kenzie Wheeler, who advised that on September 12, 2023 Mayor and Council approved a contract with Jacobs Engineering Group, Inc to provide services for the Chlorination /De-Chlorination Improvements Project. Mrs. Wheeler noted that this Pay Request is for services rendered through January 31, 2025 and represents 56% of the total contract. A motion was made by Trustee Peters, seconded by Trustee Fischer to approve Pay Request No. 11 to Jacobs Engineering Group, Inc in the amount of $14,539.78 for services rendered in conjunction with the Chlorination De-Chlorination Improvements Project. Upon roll call: A YE: Peters, Fischer, Brown, Armstrong NAY:None ITEM #3: Consider approving Pay Request No. 24 to Freese and Nichols, Inc in the amount of $10,957.53 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. This item was presented by Assistant General Manager, Kenzie Wheeler, who advised that on December 13, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc for professional services for the El Rancho Water Tower Replacement project. Mrs. Wheeler noted that this pay request represents services through January 31, 2025 and represents 64% of the total contract. Vice-Chairman Brown asked what the percentage of compensation was. Mrs. Wheeler noted that this project is 64% complete. A motion was made by Trustee Peters, seconded by Trustee Fischer to approve Pay Request No. 24 to Freese and Nichols, Inc in the amount of $10,957.53 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. Upon roll call: A YE: Peters, Fischer, Brown, Armstrong NAY:None ITEM#4: Consider approving Pay Request No. 32 to Freese and Nichols, Inc in the amount of $37,217.37 for services rendered in conjunction with the Water Project FY 2022. This item was presented by Assistant General Manager, Kenzie Wheeler, who advised that on June 14, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the FAP-22-2022-L Water Project FY 2022. Mrs. Wheeler noted that this pay request is for professional services rendered through January 31, 2025 and represents 70%. A motion was made by Trustee Fischer, seconded by Trustee Brown to approve Pay Request No. 32 to Freese and Nichols, Inc in the amount of $37,217.37 for services rendered in conjunction with the Water Project FY 2022. Upon roll call: A YE: Fischer, Brown, Peters, Armstrong NAY: None ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. Mike Kiester, 1226 North Grand, Blvd, addressed the Chairman and Trustees advising that he read a letter from City Attorney Jeff Archer previously in the City Counci l Public Comment section of the meeting. Mr. Kiester stated that the City of Duncan could not terminate his hangar lease agreement because it was with the Duncan Public Utilities Authority. He advised that he had a $50,000.00 asset that he has had for fifty (50) years. He stated that the school board had previously done some questionable things, and the City has a kill the messenger attitude and something is wrong. Mr. Kiester advised that the City Boards are met with aggression, and they are only temporary members, and the City will still be here when the Board Members are gone. Mayor Armstrong advised Mr. Kiester that his three (3) minutes were up to speak. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM#6: Adjournment A motion was made by Trustee Fischer, seconded by Vice-Chairman Brown to adjourn t he meeting. Upon roll call: A YE: Fischer, Brown, Peters, A rmstrong NAY: None ~t1HQJH9~, •• o,U C , /## d~ Gene Brown, Vice-Chai.:..nan 1 C.. ,,_,,__ _, :-,: '..:) ! .... ( It J::, - ~ c \ ,"' ' • ., o; v.r ~~ • 'y .... •~ '~:<_ "<;:1HoMt:>. / ~ ~ ~,,., y / o0 •"•••<.,uo ~ Q ~'; "✓• " :?--4, \ l'. __,,,,- ~. .. .. ..,,i,,,.~,_,\\ . . ..