City Council

REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY 13, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairman Nick Fischer Authority Attorney David Hammond Trustee Jimmy Peters Deputy Secretary Christina Johnson Trustee David Leonard Trustee Gene Brown ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of April 4, 2025. (Special Meeting) b) Minutes of April 22, 2025. A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstrong NAY:None ITEM #2: Consider approving Pay Request No. 5 to ADG Blatt in the amount of $11,892.82 for professional services rendered in conjunction with the New Fire Station No. 4 (81 & Camelback). This item was presented by General Manager, Chris Deal, who advised that On May 14, 2024, Chairman and Trustees approved a bid with ADG Blatt for professional services and Miller- Tippens Construction for the design and construction of the new fire station located at Highway 81 & Camelback. Mr. Deal advised that this pay request is for professional services rendered through March 31, 2025. Mr. Deal noted that Phase 2: Design Development 100% Complete and Phase 2: Construction Documents 5% Complete. A motion was made by Trustee Peters, seconded by Vice-Chairman Fischer to approve Pay Request No. 5 to ADG Blatt in the amount of $11,892.82 for professional services rendered in conjunction with the New Fire Station No. 4 (81 & Camelback). Upon roll call: AYE; Peters, Fischer, Brown, Leonard, Armstrong NAY: None ITEM#3: Consider approving Pay Request No. 9 to Downey Contracting in the total amount of $752,647.00 for services rendered in conjunction with the Chlorination/De-Chlorination Project. This item was presented by General Manager, Chris Deal, who advised that on May 14, 2024 Mayor and Council approved a contract with Downey Contracting to provide construction services for the Chlorination /De-Chlorination Improvements Project. Mr. Deal advised that this Pay Request is for services rendered through March 31, 2025 and represents 53% of the total contract. A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve Pay Request No. 9 to Downey Contracting in the total amount of $752,647.00 for services rendered in conjunction with the Chlorination/De-Chlorination Project. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstong NAY: None ITEM#4: Consider approving Pay Request No. 10 to Downey Contracting in the total amount of $1,719,112.40 for services rendered in conjunction with the Chlorination/De-Chlorination Improvements Project. This item was presented by General Manager, Chris Deal, who advised that on May 14, 2024 Mayor and Council approved a contract with Downey Contracting to provide construction services for the Chlorination /De-Chlorination Improvements Project. Mr. Deal advised that this Pay Request is for services rendered through April 30, 2025 and represents 89% of the total contract. Chairman Armstrong asked what percentage of work was complete and how much was owed on this project. Buddy Hokit, Public Works Director, advised that this project tis 89% complete with $534,000.00 left. A motion was made by Trustee Brown, seconded by Trustee Peters to approve Pay Request No. 10 to Downey Contracting in the total amount of $1,719,112.40 for services rendered in conjunction with the Chlorination/De-Chlorination Improvements Project. Upon roll call: AYE; Brown, Peters, Fischer, Leonard, Armstrong NAY: None ITEM#5: Consider approving Pay Request No. 20 to Tetra Tech in the amount of $2,589.01 for services related in conjunction with the Sewer Rehabilitation Design Phase 1 Project. This item was presented by General Manager, Chris Deal, who advised that on February 25, 2020, Mayor and Council approved a contract with Tetra Tech, Inc. to provide Sewer Rehabilitation Design and construction administration. Mr. Deal noted that this Pay Request is for design services for sewer rehabilitation (phase 1D). Mr. Deal advised that this pay request represents services through March 28, 2025 and represents 42% of the contract. A motion was made by Vice-Chairman Fischer, seconded by Trustee Leonard to approve Pay Request No. 20 to Tetra Tech in the amount of $2,589.01 for services related in conjunction with the Sewer Rehabilitation Design Phase 1 Project. Upon roll call: AYE; Fischer, Leonard, Brown, Peters, Armstrong NAY: None ITEM#6: Consider approving Pay Request No. 26 to Freese and Nichols, Inc. in the amount of $7,283.70 for services in connection with the El Rancho Water Tower Replacement Project. This item was presented by General Manager, Chris Deal, who advised that on December 13, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc for professional services for the El Rancho Water Tower Replacement project. Mr. Deal advised that this pay request represents services through March 31, 2025 and represents 66% of the total contract. A motion was made by Trustee Peters, seconded by Vice-Chairman Fischer to approve Pay Request No. 26 to Freese and Nichols, Inc. in the amount of $7,283.70 for services in connection with the El Rancho Water Tower Replacement Project. Upon roll call: AYE; Peters, Fischer, Brown, Leonard, Armstrong NAY: None ITEM#7: Consider approving Change Order No. 5 with ARIESPRO for integrating Water Department service orders into the Electric Department Order Application in the amount of $58,881.00. This item was presented by General Manager, Chris Deal, who advised that ARIESPRO was awarded the Bid for Remote Meter-reading System Hosting and Data Analytics on July 26, 2022. The system that ARIESPRO is hosting is Connexo NetSence, it processes the reading of our Advanced Electric Meters. AERIESPRO also has developed an APP for the use of the Electric Department employees and the Customer Service Departments Customer Service Representatives (CSRs). Mr. Deal noted that the AERIESPRO APP to be fully usable to the Customer Service Department it also needs to handle Service Orders for the Water Department so that CSRs can see water and electric Service Orders simultaneously to be the most productive. ARIESPRO is offering to incorporate the Water Department's Service Orders on to the existing APP. The tablet application will be organized to benefit all 3 Department's needs. Mr. Deal advised that there are budgeted funds from the 2025 financial year to cover this change order and will be budgeted accordingly for the next three years. A motion as made by Vice-Chairman Fischer, seconded by Trustee Brown to approve Change Order No. 5 with ARIESPRO for integrating Water Department service orders into the Electric Department Order Application in the amount of $58,881.00. Upon roll call: A YE; Fischer, Brown, Leonard, Peters, Armstrong NAY: None ITEM #8: OTHER COMMENTS: a) By t he Public Per State Statute the Chai rman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none ITEM#9: Adjournment A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Leonard, Peters, Armstrong NAY: Peters ,,,,,u \• •.•• a.~11, . •, , , ...,,"- eU C u .,,., ,, <?\>........,.... /"/ ,,., .:.· .L. . ·' ~. -, .•• OFFtc~(· ••-~ ,;. -~ . ,,.,. -- ...... .., Ch. -- - ,...., -. • f l F e: 2 -::. ..,.. ••.ofi v ..· 't .,:- ~ ~~ ··":-~Ho~A~•• -- ~ ~ --~ ,y/ ···· ~····· ~0 ,, -'•• "- I \\ •, , ••",t11 A - \' t 111n11\\\  REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY13, 2025 5:15 P.M. INVOCATION Councilman David Leonard FLAG SALUTE Councilman Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Vice-Mayor Nick Fischer City Attorney David Hammond Councilman Jimmy Peters Deputy City Clerk Christina Johnson Councilman David Leonard Councilman Gene Brown Proclamation by Mayor Robert Armstong designating and proclaiming May, 2025 as "Building Safety Month" in the City of Duncan, Oklahoma. Mayor Robert Armstong read aloud the proclamation designating and proclaiming May, 2025 as "Building Safety Month" in the City of Duncan, Oklahoma. ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of April 22, 2025. b) Minutes of May 5, 2025. (Special Meeting) c) List of Claims. d) Budget Amendment A25-09. e) Recognition of swearing in of Councilman Gene Brown and signing the Oath of Office, Constitutional Oath of Office, Statutory Oath of Office, and Code of Ethics. f) Disaster Emergency Proclamation. A motion was made by Councilman Peters, seconded by Vice-Mayor Fischer to approve the Consent Agenda as presented. Upon roll call: AYE: Peters, Fischer, Brown, Leonard, Armstrong NAY: None ITEM#2: Consider adjourning into Executive Session to discuss the annual performance evaluation of City Manager, Chris Deal with the City Manager, Mayor, City Attorney, and the City Council and to discuss the City Manager's Employment Contract for 2025-2026 as authorized by 25 O.S. Sec 307 (B) 1. A motion was made by Vice-Mayor Fischer, seconded by Councilman Brown to adjourn into Executive Session to discuss the annual performance evaluation of City Manager, Chris Deal with the City Manager, Mayor, City Attorney, and the City Council and to discuss the City Manager's Employment Contract for 2025-2026 as authorized by 25 O.S. Sec 307 (B) 1. Upon roll call: AYE; Fischer, Brown, Leonard, Peters, Armstong NAY: None ITEM#2A: Consider reconvening the Regular Meeting of the Duncan City Council. A motion was made by Councilman Peters, seconded by Councilman Brown to reconvene the Regular Meeting of the Duncan City Council. Upon roll call: AYE: Peters, Brown, Fischer, Leonard, Armstrong NAY: None ITEM#2B: Consider any action in relation to the Executive Session. Vice-Mayor Fisher made a motion for the City of Duncan to enter into a one (1) year employment contract with Chris Deal as City Manager for the City of Duncan. The contract will be entered on My 13, 2025, with an effective date of June 6, 2025, seconded by Councilman Peters. Upon roll call A YE: Fischer, Peters, Brown, Leonard, Armstrong NAY: None ITEM #3: OTHER COMMENTS: By the Public- Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. a) By the Council-There were none. b) By the City Manager-There were none. ITEM #4: Adjournment A motion was made by Vice-Mayor Fischer, seconded by Councilman Brown to adjourn the meeting. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstrong NAY: None ~~ Robert Armstron_ • 9,~ Chr•--·-::::;1-,_ · : :::o : < ~ ~ ::::;-- : - -- 0 ~ .- :►= ~ :::. ·. ,_.,. ,:::: / . .: ::: ::: %c. ~ ::>"··....... I 9~~./ ..•· ~ I ~ \\\❖ 0 ,1. · · ·· ··· ··:_... 1111/t • V- " ' 1111 :r 1111\\\\\\\  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA APRIL 22, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Trustee Nick Fischer Authority Attorney Jeff Archer Trustee N=Jimmy Peters Deputy Secretary Christina Johnson Trustee Patty Wininger ABSENT Vice-Chairman Gene Brown ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of March 25, 2025. A motion was made by Trustee Fischer, seconded by Trustee Wininger to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Wininger, Peters, Armstrong NAY:None ITEM #2: Consider approving the request of the Duncan Area Economic Development Foundation (DAEDF) to withdraw sales tax funding in the amount of $32,981.32 for Incentive No. 6 to Model 1 Commercial Vehicles, Inc. This item was presented by General Manager, Chris Deal, who advised that this request represents the sixth payment to Model 1 Commercial Vehicles, Inc. for their incentive which was approved by the Trust Authority on July 25, 2023. The Model 1 Commercial Vehicles, Inc. incentive is based on the number of new hires starting August 1, 2023, paying for new jobs through July 31, 2026. It was noted that the incorrect Pay Request (Pay Request No. 3) was a scribers error on the memo placed in the council packet It was noted that the correct pay request is Pay Request No. 6. Lyle Roggow, President Duncan Area Economic Development Foundation addressed the Chairman and Trustees explaining this pay request. Trustee Fischer asked that this item be table due to litigation. A motion was made by Trustee Fischer, seconded by Trustee Peters to approve to table this item. Upon roll call: AYE: Fischer, Peters, Armstrong NAY: Wininger ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM#4: Adjournment A motion was made by Trustee Fischer, seconded by Trustee Wininger to adjourn the meeting. Upon roll call: AYE: Fischer, Wininger, Armstrong NAY: Peters