City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY 27, 2025 5:15 P.M. INVOCATION Mitch Boles, Campus Pastor Connection Church FLAG SALUTE Vice-Mayor Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Vice-Mayor Nick Fischer City Attorney David Hammond Councilman Jimmy Peters Deputy City Clerk Christina Johnson Councilman David Leonard Councilman Gene Brown ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of May 13, 2025. b) List of Claims c) Grant Right-of-Way from the City of Duncan, Oklahoma to the City of Duncan, Oklahoma. d) Accept dedication of easements, as listed, for the Water Design Package Project. e) Agreement between the City of Duncan, Oklahoma and the Comanche Sports Group, LLC for the use of Abe Raizen Park. f) Release to Assistant Fire Chief, Kevin Hammack, his firefighting helmet and badge upon his retirement. A motion was made by Councilman Peters, seconded by Councilman Brown to approve the Consent Agenda as presented. Upon roll call: A YE: Peters, Brown, Fischer, Leonard, Armstrong NAY: None ITEM #2: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. a) By the Council-There were none. b) By the City Manager-There were none. ITEM #3: Adjournment A motion was made by Vice-Mayor Fischer, seconded by Councilman Brown to adjourn the meeting. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstrong NAY: None ,,,,\\\\\)!I""''· Chri~~~'tinson = : ..- ~:;;,,- \ ..., : :E -==-·--- - '<"✓• . "'-- . <-......... : :, . "' ¾v··•... 19 ·J_..... $ ~~'/11, . ·············~ ~ -r' ,,,....:,_~ 1111//11111111\\\\\  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA May 27, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairman Nick Fischer Authority Attorney David Hammond Trustee Jimmy Peters Deputy Secretary Christina Johnson Trustee David Leonard Trustee Gene Brown ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of May 13, 2025. b) Budget Amendment (A25-10) A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve the Consent Agenda as presented. Upon roll call: A YE: Fischer, Brown, Leonard, Peters, Armstrong NAY: None ITEM#2: Consider approving Pay Request No. 6 to ADG Blatt in the amount of $62,437.30 for professional services rendered in conjunction with the New Fire Station #4 (US Highway 81 and Camelback). This item was presented by General Manager, Chris Deal, who advised that On May 14, 2024, Chairman and Trustees approved a bid with ADG Blatt for professional services and Miller- Tippens Construction for the design and construction of the new fire station located at Highway 81 & Camelback. Mr. Deal advised that this pay request is for professional services rendered through April 30, 2025 with Phase 2: Construction Documents 50% Complete. A motion was made by Vice-Mayor Fischer, seconded by Councilman Leonard to approve Pay Request No. 6 to ADG Blatt in the amount of $62,437.30 for professional services rendered in conjunction with the New Fire Station #4 (US Highway 81 and Camelback). Upon roll call: AYE: Fischer, Leonard, Brown, Peters, Armstrong NAY: None ITEM#3: Consider approving Pay Request No. 9 to Miller Construction in the amount of $262,990.33 for services rendered in conjunction with the Package 2 Waterline Replacement Project. This item was presented by General Manager, Chris Deal, who advised that on May 14, 2024, Mayor and Council approved a contract with Miller Construction for the Package 2 Waterline Replacement project. Mr. Deal noted that this pay request is for services through May 1, 2025, and represents 46% of the total contract. Leslie Kern, R&S Drug 821 West Main, addressed the Chairman and Trustees asking if this covered a years' worth of work. Buddy Hokit, Public Works Director, advised that this is a monthly payment through May 1st with 50% of the work being complete. A motion was made by Trustee Brown, seconded by Trustee Peters to approve Pay Request No. 9 to Miller Construction in the amount of $262,990.33 for services rendered in conjunction with the Package 2 Waterline Replacement Project. Upon roll call: AYE: Brown, Peters, Fischer, Leonard, Armstrong NAY: None ITEM#4: Consider approving Pay Request No. 21 to Tetra Tech, Inc in the amount of $2,175.00 for services rendered in conjunction with the Sewer Rehabilitation Design Phase 1 Project. This item was presented by General Manager, Chris Deal, who advised that on February 25, 2020, Mayor and Council approved a contract with Tetra Tech, Inc. to provide Sewer Rehabilitation Design and construction administration. Mr. Deal noted that this Pay Request is for design services for sewer rehabilitation (phase 1D). Mr. Deal advised that this pay request represents services through April 25, 2025 and represents 42% of the contract. Leslie Kern, R&S Drug 821 West Main, addressed the Chairman and Trustees and asking if this project was for the downtown water line project. Mr. Deal advised that this project was not for the downtown water line project. A motion was made by Trustee Peters, seconded by Trustee Leonard to approve Pay Request No. 21 to Tetra Tech, Inc in the amount of $2,175.00 for services rendered in conjunction with the Sewer Rehabilitation Design Phase 1 Project. Upon roll call: A YE: Peters, Leonard, Brown, Fischer, Armstrong NAY: None ITEM#5: Consider approving Pay Request No. 35 to Freese and Nichols in the total amount of $22,779.93 for services rendered in conjunction with the Water Project FY 2022. This item was presented by General Manager, Chris Deal, who advised that on June 14, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the FAP-22-2022-L Water Project FY 2022. Mr. Deal noted that this pay request is for professional services rendered through April 30, 2025 and represents 76%. Leslie Kern, R&S Drug 821 West Main, addressed the Chairman and Trustees asking if this project was tied into the downtown water line project. Mr. Deal advised that this was for the engineering of the project and was tied into the downtown water line project. Mrs. Kern asked who was responsible for ensuring that lines were not hit. Buddy Hokit, Public Works Director, advised that the engineer locates the lines, but unfortunately due to the age of the lines there are some lines that are hit. Mrs. Kern stated that this project has been ongoing for over a year and this is causing businesses to lose water and sewer backups. Mr. Hokit explained that private lines are not marked. He explained that they try to avoid lines, but unfortunately there is no way to locate all lines due to the age. Mrs. Kern explained that this is causing costs incurred for the downtown businesses. Mr. Hokit explained that the intention is not to cause businesses cost associated with the loss of water and sewer backups. A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve Pay Request No. 35 to Freese and Nichols in the total amount of $22,779.93 for services rendered in conjunction with the Water Project FY 2022. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstrong NAY: None ITEM #6: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. Javier Caltenco, Public Information Officer U.S. Small Business Administration, addressed the Chairman and Trustees explaining that he would have a booth set up at the Stephens County Fairgrounds to help businesses and individuals who were recently affected by the floods. Mr. Caltenco,p advised that in summary the disaster assistance included: Homeowners may be eligible for a disaster loan up to $500,000 for primary residence structural repairs or rebuilding. SBA may also be able to help homeowners and renters with up to $100,000 to replace important personal property, including automobiles damaged or destroyed in the disaster. Businesses of all sizes and private nonprofit organizations may borrow up to $2 million to repair or replace damaged or destroyed real estate, machinery and equipment, inventory, and other business assets. For small businesses, small agricultural cooperatives, small businesses engaged in aquaculture and most private nonprofit organizations of any size, SBA offers Economic Injury Disaster Loans to help meet working capital needs. Chris Deal, City Manager, introduced Mr. Caltenco to Tamera Gregory, Duncan Banner, to get this information to the Public. b) By the Chai rman and Trustees-There were none. c) By t he General Manager-There were none. ITEM #7: Adjournment A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Leonard, Peters, Armstrong NAY: Peters ,,i%H8eS4 ....., . ,\P.L/ c___ ::·s i -----vl:4L U fen= ·::o~ - .q_ i-~ ~ p \).> 1r. ,.,( ,.,• 'r--. .::, •.. -:;. ~;•••Jf-foMP.. •••·•. '>-'y'" ~~ "°' •c•••••o• Q"<' .., • .,.,.,§ i _I \"6 , ,"'~ /\ ,,,,,., ,,u,,Tt.,