City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 10, 2025 5:15 P.M. INVOCATION Pastor James McDowell, Sovereign Grace Baptist Church FLAG SALUTE Vice-Mayor Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Vice-Mayor Nick Fischer City Attorney David Hammond Councilman Jimmy Peters Deputy City Clerk Christina Johnson Councilman David Leonard ABSENT Councilman Gene Brown Presentation of Certificate to the Duncan Police Department from the Oklahoma Association of Chiefs of Police (OACP). Ricky Gunkle, Director of Programs with the Oklahoma Association of Chiefs of Police (OACP) presented the Duncan Police Department with a Certificate of Leadership to Assistant Police Chief, David Woods, and for Police Chief, Brian Attaway. ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of May 27, 2025. b) List of Claims c) Contract between Western Enterprises, Inc. and the City of Duncan, Oklahoma for the purchase of fireworks in the amount of $25,000.00 for the annual City of Duncan and Chickasaw Nation Red, White and Boom fireworks production to be held July 3, 2025 and authorize the Mayor to sign the contract. A motion was made by Vice-Mayor Fischer, seconded by Councilman Leonard to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Leonard, Peters, Armstrong NAY: None ITEM#2: Consider awarding bids for Various Street Department Road Materials as indicated on the bid tabulation. This item was presented by City Manager, Chris Deal, who advised that Street Department materials and supplies bids are good for a 6-month period. Bids were opened on May 28, 2025. A copy of the bid tabulation is attached for your information and consideration. Low bids are highlighted. A motion was made by Councilman Peters, seconded by Vice-Mayor Nick Fischer to approve awarding bids for Various Street Department Road Materials as indicated on the bid tabulation. Upon roll call: AYE; Peters, Fischer, Leonard, Armstrong NAY:None ITEM #3: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. Stacey Heare, 1805 Terrace Drive, addressed the Mayor and Council requesting that a change be made to the existing ordinance regarding carports as she was denied a variance at the Board of Adjustment Meeting. She advised the ordinance dates back to the 1970's and needs to address current situations. Ms. Heare advised that her neighbors would like to see a change made to the existing carport ordinance to have carports built. David Hammond, City Attorney, advised he would review the ordinance and follow up with the City Manager and Council Members to determine if they want to amend the existing ordinance. a) By the Council- Vice-Mayor Nick Fischer advised he has received complaints about young people driving golf carts and go carts at high rates of speed towards other vehicles. He advised that in some instances there are several individuals occupying the go carts and golf carts. He advised this is a dangerous situation. He asked if the operator had to be a licensed driver. David Hammond, City Attorney, advised he would review the ordinance and State Statues regarding golf carts and go carts.  b) By the City Manager-There were none. ~- o../ ITEM #4: Adjournment A motion was made by Vice-Mayor Fischer, seconded by Councilman Peters to adjourn the meeting. Upon roll call: A YE: Fischer, Peters Leonard, Armstrong NAY: None Chri~i~'ns~ ep~ ,tv Clerk ~7'"~ .,,,,-- : ~ -::;::.----·· -:::. ~ .: ~~ .:: ~/ -,•... r- • ~ v- •• J nJ <:.....J .••••· ~~ ;:: ~Q:,,,,, ············ .,,.- ··~ ~ o- 1111/fl 111111\\\\\\ ,,-. \\\'-  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA i=l-la. JUNE 10, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairman Nick Fischer Authority Attorney David Hammond Trustee Jimmy Peters Deputy Secretary Christina Johnson Trustee David Leonard ABSENT: Trustee Gene Brown ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of May 27, 2025. A motion was made by Vice-Chairman Fischer, seconded by Trustee Peters to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Peters, Leonard, Armstrong NAY:None ITEM#2: Consider awarding Various 6-month Materials and Supplies low bids for Water Distribution as indicated on the bid tabulation. This item was presented by General Manager, Chris Deal, who advised that bids were opened May 28, 2025. A copy of the bid tabulation is attached for your review. Mr. Deal advised that Staff recommends award of all bids as indicated. Items will be purchased from the low bidder. However, where only one or two items (in a group or from one vendor) are low, the items may be purchased from the low bidder of the majority of like items. This not only makes ordering more efficient, but the City should realize a savings in freight costs as well. A motion was made by Trustee Peters, seconded by Trustee Leonard to approve awarding Various 6-month Materials and Supplies low bids for Water Distribution as indicated on the bid tabulation. Upon roll call: A YE: Peters, Leonard, Fischer, Armstrong NAY:None ITEM#3: Consider approving Pay Request No. 9 to Landmark Structures, LP in the amount of $143,640.00 for services rendered in conjunction with the El Rancho Elevated Storage Tank Project. This item was presented by General Manager, Chris Deal, who advised that on May 14, 2024, Mayor and Council approved a contract with Landmark Structures LP for professional services for the El Rancho Elevated Storage Tank project. Mr. Deal advised that this pay request is for services through APRIL 25, 2025, and represents 73% of the total contract. A motion was made by Vice-Chairman Fischer, seconded by Trustee Peters to approve Pay Request No. 9 to Landmark Structures, LP in the amount of $143,640.00 for services rendered in conjunction with the El Rancho Elevated Storage Tank Project. Upon roll call: A YE: Fischer, Peters, Leonard, Armstrong NAY: None ITEM#4: Consider approving Pay Request No. 10 to Landmark Structures. LP in the amount of $171,532.00 for services rendered in conjunction with the El Rancho Elevated Storage Tank Project. This item was presented by General Manager, Chris Deal, who advised that on May 14, 2024, Mayor and Council approved a contract with Landmark Structures, LP for professional services for the El Rancho Elevated Storage Tank project. Mr. Deal advised that this pay request is for services through May 25, 2025, and represents 76% of the total contract. A motion was made by Trustee Peters, seconded by Vice-Chairman Fischer to approve Pay Request No. 10 to Landmark Structures. LP in the amount of $171,532.00 for services rendered in conjunction with the El Rancho Elevated Storage Tank Project. Upon roll call: AYE: Peters, Fischer, Leonard, Armstrong NAY: None  ... ITEM#S: Consider approving Pay Request No. 14 to Jacobs Engineering Group, Inc. in the amount of $7,304.35 for services rendered in conjunction with the Chlorination/De-Chlorination Improvements Project. This item was presented by General Manager, Chris Deal, who advised that on September 12, 2023 Mayor and Council approved a contract with Jacobs Engineering Group, Inc to provide services for the Chlorination /De-Chlorination Improvements Project. Mr. Deal advised that this Pay Request is for services rendered through May 31, 2025 and represents 71 % of the total contract A motion was made by Vice-Chairman Fischer, seconded by Trustee Peters to approve Pay Request No. 14 to Jacobs Engineering Group, Inc. in the amount of $7,304.35 for services rendered in conjunction with the Chlorination/De-Chlorination Improvements Project. Upon roll call: A YE: Fischer, Peters, Leonard, Armstrong NAY: None ITEM#6: Consider approving an agreement for professional services for the City-Wide Tank Inspections Project with Freese and Nichols in the amount of $194,500.00. This item was presented by General Manager, Chris Deal, who advised that it is recommended by the Oklahoma Department of Environmental Quality that every three years water tanks be inspected to ensure water quality and structural integrity. This inspection will be used to make recommendations on repairs and future maintenance. A motion was made by Trustee Peters, seconded by Vice-Chairman Fischer to approve an agreement for professional services for the City-Wide Tank Inspections Project with Freese and Nichols in the amount of $194,500.00. Upon roll call: AYE: Peters, Fischer·, Leonard, Armstrong NAY: None ITEM #7: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM#S: Adjournment A motion was made by Vice-Chairman Fischer, seconded by Trustee Leonard to adjourn the meeting. Upon roll call: AYE: Fischer, Leonard, Peters, Armstrong NAY: Peters ~~ .,,,,u1n !f,!tt;1 ❖~,-.. i '6 LI t., IJ ·,!',,,.,; ❖ ~ V o•••"••• J'> ~: '- - ' •••• OFF1c•••• ' ( ~ ~ " ·· -=. . z.·: ('t ~ - . '. <.~ '½ \-'.:,i..,.,,, c,,. ( j o •.t 2 :: JiWY\~ -__~c .\ ..- :::) '?~ _.t.c.-,·li.....-tki·~,~-; -J-0...h-~ s....d...,......~ ~puty ·· ~ ~\ "•"t/ 1 "":?' •• s-ecretary •., ,,.., . •,<--:,HOM1:... •• . ..,_ ...., ..:~ •') ·•· ... \\"I I •• X "- 'i ~- ·/. ,Q ~ ~' o,..,.t.~r-~1,<-" ..,,, ·".:r:1 ' ) \ \'O ,,..._~ ,_ \ · ,:i!~~Hn'\1:.  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MAY27, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairman Nick Fischer Authority Attorney David Hammond Trustee Jimmy Peters Deputy Secretary Christina Johnson Trustee David Leonard Trustee Gene Brown ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of April 22, 2025. A motion was made by Trustee Peters, seconded by Trustee Leonard to approve the Consent Agenda as presented. Upon roll call: AYE: Peters, Brown, Fischer, Leonard, Armstrong NAY: None ITEM#2: Consider adjourning into Executive Session to discuss confidential communications between the City Attorney, Chairman and Trustees, and the General Manager concerning a potential or cause of action involving the City of Duncan, OK and the Duncan Area Economic Development Foundations as authorized as an exception to the Open Meetings Act pursuant to 25 O.S. Sec. 307 8(4). A motion was made by Trustee Peters, seconded by Trustee Brown to adjourn into Executive Session to discuss confidential communications between the City Attorney, Chairman and Trustees, and the General Manager concerning a potential or cause of action involving the City of Duncan, OK and the Duncan Area Economic Development Foundations as authorized as an exception to the Open Meetings Act pursuant to 25 O.S. Sec. 307 8(4). Upon roll call: AYE: Peters, Brown, Fischer, Leonard, Armstrong NAY: None ITEM#2A: Consider recovering the Regular Meeting of the Duncan Economic Development Trust Authority. A motion was made by Trustee Peters, seconded by Trustee Brown to reconvene the Regular Meeting of the Duncan Economic Development Trust Authority. Upon roll call: AYE: Peters, Brown, Fischer, Leonard, Armstrong NAY: None ITEM#2B: Consider any action taken in relation to the Executive Session. There was no action taken in relation to the Executive Session. ITEM#3: Consider approving the request of the Duncan Area Economic Development Foundation (DAEDF) to withdraw sales tax funding in the amount of $32,981.32 for Incentive No. 6 to Model 1 Commercial Vehicles, Inc. (Tabled from April 22, 2025) This item was presented by General Manager, Chris Deal, who advised that this request represents the sixth payment to Model 1 Commercial Vehicles, Inc. for their incentive which was approved by the Trust Authority on July 25, 2023. The Model 1 Commercial Vehicles, Inc. incentive is based on the number of new hires starting August 1, 2023, paying for new jobs through July 31, 2026. Chris Deal, General Manager, asked if this incentive would extend the contract entered into July 31, 2024. David Hammond, Authority Attorney, advised that this incentive would not extend the contract that was already in place. He explained that $200,000.00 was already earmarked and is priority obligation. He advised that the incentive request should be honored. • A motion was made by Vice-Chairman Fischer, seconded by Trustee Leonard to approve the request of the Duncan Area Economic Development Foundation (DAEDF) to withdraw sales tax funding in the amount of $32,981.32 for Incentive No. 6 to Model 1 Commercial Vehicles, Inc. (Tabled from April 22, 2025). Upon roll call: AYE: Fischer, Leonard, Brown, Peters, Armstrong NAY: None ITEM#4: Consider approving the request of the Duncan Area Economic Deve!opment Foundation (DAEDF) to withdraw sales tax funding in t he amount of $27,107.80 for Incentive No. 7 to Model 1 Commercial Vehicles, Inc. This item was presented by General Manager, Chris Deal, who advised that this request represents the seventh payment to Model 1 Commercial Vehicles, Inc. for their incentive which was approved by the Trust Authority on July 25, 2023. The Model 1 Commercial Vehicles, Inc. incentive is based on the number of new hires starting August 1, 2023, paying for new jobs through July 31, 2026. A motion was made by Vice-Chairman Fischer, seconded by Trustee Peters to approve the request of the Duncan Area Economic Development Foundation (DAEDF) to withdraw sales tax funding in the amount of $27,107.80 for Incentive No. 7 to Model 1 Commercial Vehicles, Inc. Upon roll call: A YE: Fischer, Peters, Brown, Leonard, A rmstrong NAY: None ITEM #5: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. b) By the Chairman and Trustees c) By the General Manager ITEM #6: Adjournment A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Leonard, Peters, Armstrong NAY: Peters ~ - Robert Armstrong, C h a e : =