City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 24, 2025 1%10. 5:15 P.M. INVOCATION Chris Deal, City Manager FLAG SALUTE Councilman Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Vice-Mayor Nick Fischer City Attorney Jeff Archer Councilman Jimmy Peters Deputy City Clerk Christina Johnson Councilman David Leonard Councilman Gene Brown Promotional recognition and pinning for recently promoted Assistant Fire Chief Clay Mccarley, Captain Cade Roth, and Sergeant James Bourke. Ryan Ellis, Assistant Fire Chief, presented recently promoted Assistant Fire Chief Clay Mccarley, Captain Cade Roth and Sergeant James Bourke with promotional plaques followed by a promotional pinning ceremony. Municipal Judge Joe Enos swore in recently promoted Assistant Fire Chief Clay Mccarley, Captain Cade Roth, and Sergeant James Bourke. ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of June 10, 2025. b) List of Claims c) Budget Amendment (A25-11 ). d) Sponsorship Agreement between the City of Duncan and the Chickasaw Nation for the annual Red, Whie and Boom Fireworks Show. A motion was made by Councilman Peters, seconded by Councilman Brown to approve the Consent Agenda as presented. Upon roll call: AYE: Peters, Brown, Fischer, Leonard, Armstrong NAY: None ITEM#2: Consider relaxing the Alcoholic Beverage Code of the City of Duncan as it relates to Sections 3-109 (Condition of Sale), 3-110 (Consumption Prohibited), 3-111 (Compliance Required), 3-112 ((Compliance with Zoning), and 3-113 (Prohibited Location), which would be for Tow's Bar and Pub "Red, White, and Boom Celebration" at 120 E Main Street, Duncan, Oklahoma to be held on Thursday, July 3, 2025. This item was presented by City Manager, Chris Deal, who advised that Tow's Bar and Pub, located at 120 E Main Street, Duncan, Oklahoma, wishes to celebrate "Red, White, and Boom" with its patrons on Thursday, July 3, 2025. The Tow's Bar and Pub would like to have an opportunity for their customers to enjoy a festive environment in their parking lot that will have a view of the City of Duncan Fireworks Display, and as such would like the opportunity to serve alcoholic beverages in an adult only atmosphere in their parking lot. The lot will be monitored by the property owners to ensure that no minors have access to adult beverages. Mr. Deal advised that during the "Destination Duncan: A Quality-of-Life Plan" meetings, citizens asked that the community work together to bring a more festive and vibrant atmosphere to our Main Street Community. This request by Tow's Bar and Pub brings new opportunities to achieve this festive and vibrant goal to East Main Street. A motion was made by Vice-Mayor Fischer, seconded by Councilman Peters to approve relaxing the Alcoholic Beverage Code of the City of Duncan as it relates to Sections 3-109 (Condition of Sale), 3-110 (Consumption Prohibited), 3-111 (Compliance Required), 3-112 ((Compliance with Zoning), and 3-113 (Prohibited Location), which would be for Tow's Bar and Pub "Red, White, and Boom Celebration" at 120 E Main Street, Duncan, Oklahoma to be held on Thursday, July 3, 2025. Upon roll call: AYE: Fischer, Peters, Brown, Leonard, Armstrong NAY: None ITEM#3: Consider an Ordinance to rezone property located at 4179 North Highway 81 (formerly known as 2801 North Highway 81) Duncan, Oklahoma from A-1 (Agriculture) to R-2 (Two-Family Residential) with Planned United Development (PUD) overlay to allow multiple duplex units to be built on the subject property. This item was presented by City Manager, Chris Deal, who advised that The City of Duncan Planning Commission met on Tuesday, June 17, 2025, to hear a request to rezone the property located at 4179 N Highway 81, Duncan, Oklahoma from A-1 (agriculture) to R-3 (multi-family residential). Mr. Deal advised that City staff shared that the adopted Comprehensive Plan shows this area to be suitable for multi-family residential development and the proposal is consistent with the Future Land Use Map recommendations. Mr. Deal noted that the Planning Commission members discussed the request, heard from citizens that lived nearby, and determined that a more appropriates zoning for the property would be R-2 (two-family) with a PUD (planned unit development) overlay which would allow the developer an opportunity to build the multi-unit duplex housing addition desired while better protecting surrounding single-family developments. The Commission also discussed drainage, screening, and protection of natural drainageways and ecosystems in the area. Mr. Deal noted that hearing no other comments from the applicant or citizens, the Plan Commission made a motion to send a favorable recommendation on to City Council for this request. Motion passed with a 6-0 vote. Christina Windley, 2722 Springdale Lane, addressed the Mayor and Council with concerns regarding this rezoning. She stated there were environmental concerns as there were two (2) ponds on this property and was concerned that this rezoning would increase the loss of a natural ecosystem for wildlife. She stated there were concerns regarding increased flooding as well. Ms. Windley asked if there was still an intention to install fencing and protect the easement to decrease the Issues she brought forth. Lance Crampton, developer, advised that the plans remain the same as presented to the Planning Commission. He explained the possibly of having three (3) ponds for retention depending upon the results from the study that will be conducted. Nate Schacht, Community Development Director, advised that there are City and State Codes that will be having to be met once the engineer has provided the housing need and drainage study. Vice-Mayor Fischer asked how many units would be developed and if they would mirror the subject properties. Mr. Crampton explained that there would be 20 to 40 units of the same type. He explained that the number of units would depend on the housing need and drainage study. Ms. Windley asked about the fencing setbacks. Mayor Robert Armstrong advised that the setbacks will be auto setbacks in line with city and state codes depending on the housing need and drainage study. Jack Anderson, 2912 Springdale Lane, addressed the Mayor and Council stating that he was concerned with how this rezoning would impact the neighborhood. He noted that there is a low noise level now and he was concerned that this development would affect the natural habitat of the neighborhood, more rentals in the area, and water drainage concerns. Lavelle Anderson, 2912 Springdale Lane, addressed the Mayor and Council asking how many units would be constructed and what the units would look like. Mr. Crampton advised that the number of units would range from 20 to 40 units depending on the housing need and drainage study. He advised that the units would be the same type as the Piloma units. Councilman Peters asked if the property would be rental properties or sold. Mr. Crampton advised that they would be owned by himself and kept together to be taken care of properly by one individual to avoid future issues. A motion was made by Councilman Peters, seconded by Councilman Brown to approve an Ordinance to rezone property located at 4179 North Highway 81 (formerly known as 2801 North Highway 81) Duncan, Oklahoma from A-1 (Agriculture) to R-2 (Two-Family Residential) with Planned United Development (PUD) overlay to allow multiple duplex units to be built on the subject property. Upon roll call: AYE: Peters, Brown, Fischer, Leonard, Armstrong NAY: None ITEM#3A: Consider declaring an emergency in relation to the previous item. A motion was made by Councilman Peters, seconded by Councilman Brown to declare an emergency in relation to the previous item. Upon roll call: AYE: Peters, Brown, Fischer, Leonard, Armstrong NAY: None ITEM '114: Consider accepting the infrastructure installed associated with the Sellers Addition located in the southwest quadrant of Highway 81 and Camelback and authorize the Mayor to execute the Final Plat. This item was presented by City Manager, Chris Deal, who advised that the City of Duncan Planning Commission met on Tuesday, June 17, 2025, to hear a request to accept the improved infrastructure and accept the final plat for Sellers Addition located in the southeast quadrant of Highway 81 and Camelback Road. Mr. Deal advised that City staff shared that the City of Duncan Public Works and Department of Community Development has reviewed the documentation and reports regarding the installation and condition of the infrastructure and believes them to meet adopted design standards and are suitable for acceptance into the city system. Mr. Deal noted that the Planning Commission members discussed the request and opened the meeting to the public. Hearing no additional comments from the public, the Planning Commission made a motion to send a favorable recommendation on to City Council for this request. Motion passed with a 6-0 vote. Councilman Peters asked about if the concrete would be poured next week. Mr. Deal advised that there would be additional plans provided at the next City Council Meeting. A motion was made by Councilman Leonard, seconded by Councilman Peters to accept the infrastructure installed associated with the Sellers Addition located in the southwest quadrant of Highway 81 and Camelback and authorize the Mayor to execute the final plat. Upon roll call: A YE; Leonard, Peters, Brown, Fischer, Armstrong NAY: None ITEM #5: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. EJ Buckholts 11, addressed the Mayro and Council with concerns regarding the holes recently left in the alleyway of main street by BK Specialties. He noted that the holes are still in the alleyway and no cleanup work has been done. He was concerned about the lack of communication during this process and briefly explained the damage done to his property. Mr. Buckholts II, advised that he was required to file a tort claim and he has filed a suit against BK Specialties for damages. Mr. Buckholts 11, asked that the City look into this situation to avoid this type of situation in the future. a) By the Council-There were none. b) By the City Manager-There were none. ITEM#6: Adjournment A motion was made by Vice-Mayor Fischer, seconded by Councilman Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Leonard, Peters, Armstrong NAY: NO~fr.u111 11,,,1 '\\' ~ N .,,,1. '0,, ~ •;:, ,-\ ·'- 0 1/!!~ ~tina_J.obns'6 ~ r- ~ -;;- .,.,,,, . ~ - ; ~v··... 1 9 ':) ,,-._.... ~~ ·•........... . . ...·· ,,~. ~ "111, - 0 \ \\ l//f/11111 Ill\\\\\\\  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 24, 2025 itlq 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairman Nick Fischer Authority Attorney Jeff Archer Trustee Jimmy Peters Deputy Secretary Christina Johnson Trustee David Leonard Trustee Gene Brown ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of June 10, 2025. A motion was made by Trustee Brown, seconded by Trustee Leonard to approve the Consent Agenda as presented. Upon roll call: A YE: Brown, Leonard, Fischer, Peters, Armstrong NAY: None ITEM#2: Consider approving Pay Request No. 7 to ADG Blatt. in the amount of $55,781,64 for services rendered in conjunction with the New Fire Station No. 4 (Highway 81 and Camelback). This item was presented by General Manager, Chris Deal who advised that on May 14, 2024, Chairman and Trustees approved a bid with ADG Blatt for professional services and Miller- Tippens Construction for the design and construction of the new fire station located at Highway 81 & Camelback. Mr. Deal advised that This pay request is for professional services rendered through May 31, 2025 with Phase 2: Construction Documents 90% Complete. Trustee Fischer asked about the total for the architect. Mr. Deal explained this phase is 90% complete in the amount of $7million. Mr. Deal explained that there will be alternates to add an additional bay and plans at the next City Council Meeting. Trustee Leonard asked if the $77,304.96 was available to draw from Mr. Deal advised this was a line item, but he would have to check the contingency if approved by Change Order. A motion was made by Vice-Chairman Fischer, seconded by Trustee Leonard to approve Pay Request No. 7 to ADG Blatt. in the amount of $55,781,64 for services rendered in conjunction with the New Fire Station No. 4 (Highway 81 and Camelback). Upon roll call: AYE: Fischer, Leonard, Brown, Peters, Armstrong NAY:None ITEM#3: Consider approving Pay Request No.10 to Miller Construction & Sons, Inc. in the amount of $925,203.12 for services rendered in conjunction with the Package 2 waterline Replacement Project. This item was presented by General Manager, Chris Deal who advised that on May 14, 2024, Mayor and Council approved a contract with Miller Construction for the Package 2 Waterline Replacement project. Mr. Deal noted that this pay request is for services through JUNE 3, 2025, and represents 63% of the total contract. A motion was made by Trustee Peters, seconded by Trustee Brown to approve Pay Request No.10 to Miller Construction & Sons, Inc. in the amount of $925,203.12 for services rendered in conjunction with the Package 2 waterline Replacement Project. Upon roll call: A YE: Peters, Brown, Fischer, Leonard, Armstrong NAY:None ITEM#4: Consider approving Pay Request No.11 to Downey Contracting in the amount of $86,707.92 for services rendered in conjunction with the Chlorination/De- Chlorination Improvements Project. This item was presented by General Manager, Chris Deal who advised that on May 14, 2024 Mayor and Council approved a contract with Downey Contracting to provide construction services for the Chlorination /De-Chlorination Project. Mr. Deal noted that this Pay Request is for services rendered through May 31, 2025 and represents 91 % of the total contract. A motion was made by Trustee Leonard, seconded by Trustee Peters t o approve Pay Request No.11 to Downey Contracting in the amount of $86,707.92 for services rendered in conjunction with the Chlorination/De-Chlorination Improvements Project. Upon roll call: AYE: Leonard, Peters, Brown, Fischer, Armstong NAY:None ITEM #5: Consider approving Pay Request No.36 to Freese and Nichols in the amount of $16,673.06 for services rendered in conjunction with the Water Project FY 2022. This item was presented by General Manager, Chris Deal who advised that on June 14, 2022, the Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the FAP-22-2022-L Water Project FY 2022. Mr. Deal advised that this pay request is for professional services rendered through MAY 31 , 2025, and represents 77%. A motion was made by Vice-Chairman Fischer, seconded by Trustee Leonard to approve Request No.36 to Freese and Nichols in the amount of $16,673.06 for services rendered in conjunction with the Water Project FY 2022. Upon roll call: A YE: Fischer, Leonard, Brown, Peters, Armstrong NAY:None ITEM #6: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM #7: Adjournment A mot ion was made by Vice-Chairman Fischer, seconded by Trustee Brown to adjourn the meeting. 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