City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JULY 8, 2025 5:15 P.M. 1:tla. INVOCATION Mike Conn, Project Coordinator Duncan Heart, and Soul FLAG SALUTE Councilman Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Vice-Mayor Nick Fischer City Attorney David Hammond Councilman Gene Brown Deputy City Clerk Christina Johnson ABSENT Councilman David Leonard Councilman Jimmy Peters Presentation by Mike Conn regarding the Duncan Heart and Soul Project-Phase 1 and 2 completion. Mike Conn, Project Coordinator Duncan Heart and Soul, addressed the Mayor and Council with a brief update relating to the Duncan Heart and Soul Project. Mr. Conn briefly outlined the 4 themes being: • Community & Connection • People, places, and spaces • Youth, belonging and possibility • Growth, opportunity, and local investment ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of June 24, 2025. b) List of Claims c) Agreement between the City of Duncan, Oklahoma, and the Red River Technology Center (RRTC) for two (2) School Resource Officers for the 2025-2026 school year and authorize the Mayor to execute the agreement. d) Appointment of Ritchie Dennington to the Duncan Enhancement Trust Authority for a term that expires on March 9, 2027 and the appointments of Andrea Moore and Ben Doyle to the Duncan Enhancement Trust Authority for terms that expire on March 14, 2028. e) Mayor's appointment of Ben Doyle to the Airport Commission for a term that expires in May of 2030. f) Deferral extension agreement with First Bank & Trust Company for Note No. 38919 and authorize the Mayor to execute the agreement. A motion was made by Vice-Mayor Fischer, seconded by Councilman Brown to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Brown, Armstrong NAY: None ITEM#2: Consider approving the 100% construction Document Budget and Alternate No. 2 additional apparatus bay totaling $7,519,269.12 to allow construction documents to be issued and released for bid solicitation. This item was presented by the City Manager, Chris Deal, who advised that On January 28, 2025, the Mayor & Council approved Miller-Tippens Construction Company, LLC as the Construction Manager for the new fire station #4 located at Highway 81 and Camelback. Miller-Tippens has produced the 100% Document Budget- Revised to $7,060,826.58 include Alternate #1-Secured Fencing $187,423.70 and Alternate #2-Additonal Apparatus Bay $458,442.54. We have included the Duncan Fire Station 100% Construction Documents Budget and Alternate Site Plan in your packet. Mr. Deal asked that the Council consider accepting the 100% revised budget and alternate #2 additional apparatus bay totaling $7,519,269.12. This would allow us to release the construction documentation for bid solicitation, pre-bid meeting. Once the Construction Manger receives the bids, they will be vetted, leveled, and evaluated. Then the Council will be asked to release them for construction. A motion was made by Vice-Mayor Fischer, seconded by Councilman Brown to approve the 100% construction Document Budget and Alternate No. 2 additional apparatus bay totaling $7,519,269.12 to allow construction documents to be issued and released for bid solicitation. Upon roll call: A YE: Fischer, Brown, Armstrong NAY: None ITEM #3: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. a) By the Council-There were none. b) By the City Manager-There were none. ITEM#4: Adjournment A motion was made by Vice-Mayor Fischer, seconded by Councilman Brown to adjourn the meeting. Upon roll call: AYE: Fischer, Brown, Armstrong NAY: None ~ ,,,,1111 L~ - - --~~ ~ .~- ',.,. ... 79t:..~ .. _. ...: ',,, ..... ...• ,',' ; ~ --- ,,,, , , , 111\\,, '--,,,'  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JULY 8, 2025 1tlll 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairman Nick Fischer Authority Attorney David Hammond Trustee Gene Brown Deputy Secretary Christina Johnson ABSENT Trustee David Leonard Trustee Jimmy Peters ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of June 24, 2025. b) Authorize the City Attorney to pursue a cause of action against Citation Oil and Gas Corporation to enforce the City's rights to collect money owed under a Water Use Agreement. A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Brown, Armstrong NAY: None ITEM#2: Consider approving Pay Request No. 1 to Downey Contracting, LLC in the amount of $481,563.55 for services rendered in conjunction with the Sanitary Sewer Rehabilitation Project Phase 1D. This item was presented by the General Manager, Chris Deal who advised that on January 14, 2025, Mayor and Council approved a contract with Downey Contracting LLC to provide construction services for the Sanitary Sewer Rehabilitation Project. (Phase 1D) Mr. Deal noted that this Pay Request is for services rendered through June 30, 2025, and represents 14% of the total contract. A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve Pay Request No. 1 to Downey Contracting, LLC in the amount of $481,563.55 for services rendered in conjunction with the Sanitary Sewer Rehabilitation Project Phase 1 D. Upon roll call: A YE: Fischer, Brown, Armstrong NAY: None ITEM#3: Consider approving Pay Request No. 12 to Downey Contracting in the total amount of $418,402.33 for services rendered in connection with the Chlorination/De-Chlorination Improvements Project. This item was presented by the General Manager, Chris Deal who advised that on May 14, 2024 Mayor and Council approved a contract with Downey Contracting to provide construction services for the Chlorination /De-Chlorination Improvements Project. Mr. Deal noted that this Pay Request is for services rendered through June 30, 2025, and represents 100% of the total contract. A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve Pay Request No. 12 to Downey Contracting in the total amount of $418,402.33 for services rendered in connection with the Chlorination/De-Chlorination Improvements Project. Upon roll call: A YE: Fischer, Brown, Armstrong NAY: None ITEM#4: Consider approving Jacobs Invoice Duncan31-EM in the amount of $83,251.80 for emergency repairs as a result of the April 2025 floods. This item was presented by the General Manager, Chris Deal, who advised that the operations and maintenance of our City owned Wastewater Treatment Plant has been contracted since 1995, the contract operator being OMI (Jacobs). on June 28, 2016, Duncan Public Utility Authority approved renewing the agreement with OMI. in accordance with section 2-scope of service, paragraph 2.9 of the agreement the City approved additional staff and equipment to maintain operations of the Wastewater Treatment Plant and the chlorination and de-chlorination construction site due to the April 2025 flooding. A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve Jacobs Invoice Duncan31-EM in the amount of $83,251.80 for emergency repairs as a result of the April 2025 floods. Upon roll call: A YE: Fischer, Brown, Armstrong NAY: None ITEM#S: Consider approving payment to Branded S LLC in the amount of $550,000.00 for infrastructure installed within the Sellers Addition pursuant to the terms of previous approved contract for the sale of real estate. This item was presented by the General Manager, Chris Deal who advised that on April 23, 2023, the Mayor & Council authorized the purchase of real property from Branded S LLC for the future site of the new fire station. The purchase price included an initial purchase fee for the real estate with the second and final payment of $550,000 due once the Final Plat was accepted, upon completion of the construction of infrastructure including streets and a sewer line. The Final Plat was accepted by City Council and executed at the June 24, 2025, Council meeting. The real property is located in the southeast quadrant of Highway 81 and Camel back. A motion was made by Vice-Chairman Fischer, seconded by Trust ee Brown to approve payment to Branded S LLC in the amount of $550,000.00 for infrastructure installed within the Sellers Addition pursuant to the terms of previous approved contract for the sale of real estate. Upon roll call: A YE: Fischer, Brown, Armstrong NAY: None ITEM #6: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM#?: Adjournment A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Armstrong /,,.... NAY: N ~UUGc.111 ..,,\ ,'6\.J C (J ,,❖ ::ot. , ...~ <?\) ··•·:.·•··· /"I'.< ✓~ ~_ , .••• or-r-tc/·•. .,, ~ ..... <,?-. .... '. . '4,-. _..l,.,,, ·, · , , , , . ::: r ~ ••A, ~ -- ·~·\Y.-s:..•:~HoM-;,.~ ·r -:r~'7 ............-etary ......., ,t ······;wo'<""...~ ,,.•!q .AJ..\'O.,, ,, • Giflegl\\\"  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JUNE 24, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairman Nick Fischer Authority Attorney Jeff Archer Trustee Jimmy Peters Deputy Secretary Christina Johnson Trustee David Leonard Trustee Gene Brown ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of May 27, 2025. A motion was made by Trustee Peters, seconded by Vice-Chairman Fischer to approve the Consent Agenda as presented. Upon roll call: A YE: Peters, Fischer, Brown, Leonard, Armstrong NAY:None ITEM #2: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Publ ic. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM #3: Adjournment A motion was made by Vice-Chai rman Fischer, seconded by Trustee Brown to adjourn the meeting. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstrong NAY: Peters ... ~ c---