City Council

111a REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA AUGUST 26, 2025 5:15 P.M. INVOCATION Former Mayor and Councilman Gene Brown FLAG SALUTE Vice-Mayor Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Vice-Mayor Nick Fischer City Attorney Jeff Archer Councilman Jimmy Peters Deputy City Clerk Christina Johnson Councilman David Leonard Councilman Gene Brown Presentation of the financials by Finance Director, Billie Strutton. Finance Director, Billie Strutton, presented the financial statements as of June 30, 2025. Mrs. Strutton presented the sales tax information, 2025 sales tax distribution with the 3.5% sales tax breakdown, other tax collections, General Fund Revenue Summary, General Fund expenditure summary, General Fund revenue and expenditures, utilities revenue and expenditures summary, utility revenue and expenditures, investment balances and capital improvement highlights. ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of August 12, 2025. b) List of Claims c) Renewal of Agreement with Dell for the Palo Alto Security Firewall in the amount of $50,566.32. A motion was made by Vice-Mayor Nick Fischer, seconded by Councilman Brown to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstrong NAY:None ITEM #2: OTHER COMMENTS: a) By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Council-There were none. c) By the City Manager-There were none. ITEM #3: Adjournment A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Leonard, Peters, Armstrong NAY: Peters ,,,, ,11 ;;.,.,,,,., ,,'. QAN 01(_(.g ;;; .,,-_,\-\. •,;.,.·r ~ -_.'Y,,.., ✓,. C -;\~,~~~-~--1-sii / I • • • , I I 1 __,. I --- • <'' 111 " :11 , , , , , ·  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA #10.. AUGUST 26, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairman Nick Fischer Authority Attorney Jeff Archer Trustee Jimmy Peters Deputy Secretary Christina Johnson Trustee David Leonard Trustee Gene Brown ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of August 12, 2025. A motion was made by Trustee Peters, seconded by Trustee Leonard to approve the Consent Agenda as presented. Upon roll call: AYE: Peters, Leonard, Brown, Fischer, Armstrong NAY: None ITEM #2: Consider approving Pay Request No. 12 to Landmark Structures, LP in the amount of $99,593.25 for services rendered in connection with the El Rancho Elevated Storage Tank Project. This item was presented by General Manager, Chris Deal, who advised that on May 14, 2024, Mayor and Council approved a contract with Landmark Structures LP for professional services for the El Rancho Elevated Storage Tank project. Mr. Deal noted that this pay request is for services through July 25, 2025, and represents 84% of the total contract. A motion was made by Vice-Chairman Fischer, seconded by Trustee Peters to approve Pay Request No. 12 to Landmark Structures, LP in the amount of $99,593.25 for services rendered in connection with the El Rancho Elevated Storage Tank Project. Upon roll call: A YE: Fischer, Peters, Brown, Leonard, Armstrong NAY: None ITEM #3: Consider approving Pay Request No. 28 to Freese and Nichols, in the amount of $32,921.43 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. This item was presented by General Manager, Chris Deal, who advised that on December 13, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc for professional services for the El Rancho Water Tower Replacement project. Mr. Deal noted that this pay request represents services through May 31, 2025 and represents 72% of the total contract. A motion was made by Trustee Peters, seconded by Trustee Leonard to approve Pay Request No. 28 to Freese and Nichols, in the amount of $32,921.43 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. Upon roll call: AYE: Peters, Leonard, Brown, Fischer, Armstrong NAY: None ITEM#4: Consider approving Pay Request No. 38 to Freese and Nichols in the total amount of $32,691.60 in conjunction with the Water Project FY 2022. This item was presented by General Manager, Chris Deal, who advised that on June 14, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the FAP-22-0002-L Water Project FY 2022. Mr. Deal noted that this pay request is for professional services rendered through July 31, 2025, and represents 81 percent of the total contract. A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve Pay Request No. 28 to Freese and Nichols, in the amount of $32,921.43 for services rendered in conjunction with the Water Project FY 2022. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstrong NAY: None ITEM#5: Consider approving Pay Request No. 15 to Jacobs Engineering Group, Inc. in the amount of $70,040.27 for services rendered in connection with the Chlorination/De-Chlorination Improvement Project. This item was presented by General Manager, Chris Deal, who advised that on September 12, 2023 Mayor and Council approved a contract with Jacobs Engineering Group, Inc to provide services for the Chlorination /De-Chlorination Improvements Project. Mr. Deal noted that this Pay Request is for services rendered through July 25, 2025 and represents 97% of the total contract. A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve Pay Request No. 15 to Jacobs Engineering Group, Inc. in the amount of $70,040.27 for services rendered in connection with the Chlorination/De-Chlorination Improvement Project. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstong NAY: None ITEM#6: Consider approving Pay Request No. 8 to ADG Blatt in the amount of $65,158.71 for professional services rendered in conjunction with the New Fire Station #4 (Highway 81 & Camelback). This item was presented by General Manager, Chris Deal, who advised that on May 14, 2024, Chairman and Trustees approved a bid with ADG Blatt for professional services and Miller- Tippens Construction for the design and construction of the new fire station located at Highway 81 & Camelback. Mr. Deal noted that this pay request is for professional services rendered through July 31, 2025. S-01 Civil Add Service -Apparatus Bay Addition is 100% complete. S-01 Civil is 71.50% complete. S-02 Survey is 100% complete. Trustee Brown asked when work would begin on this. Mr. Deal advised that bids will be opened on September 9, 2025 with October being the potential groundbreaking. A motion was made by Vice-Chairman Fischer, seconded by Trustee Peters to approve Pay Request No. 8 to ADG Blatt in the amount of $65,158.71 for professional services rendered in conjunction with the New Fire Station #4 (Highway 81 & Camelback). Upon roll call: AYE: Fischer, Peters, Brown, Leonard, Armstrong NAY: None ITEM #7: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. Bill Huff, 1902 Windsor, addressed the Chairman and Trustees regarding the cleaning of the ditch in front of his home. Mr. Huff advised that the ditch is continuously having to be cleaned out at his expense due to water running through it. Mr. Huff asked that the City of Duncan look into this situation. Chairman Armstrong asked that Mr. Huff remain after the meeting to speak with City Staff regarding this matter. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. , U HBBjf.J ITEM #~J•'\ \j B ttt,wut"}f ent ,,....~ '(?.o••••••••• (//' ~ A Q?'atif));l.•t=.tas %'a4~ ,t,Y??fs.e-Mayor Fischer, seconded by Councilman Brown to adjourn the m~thJo: Upon roll ~1J:-::_\-::, -- <~ - .::> :• & ~ •-- •:m :: A ~s her, • wn, ~ea.Jl!rd, Peters, Armstrong 6 -=- ~...-1< 0 f -A.:" NA~ ~n'.:,'OMA •••••• 'y(:- $ "':,,r.'< •••••••• ~ ,~ .,.,,... . Al \'do,,,,, ,,,u~,,,,