City Council

employREGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA AUGUST 12, 2025 lfl.a. 5:15 P.M. INVOCATION City Manager, Chris Deal FLAG SALUTE Vice-Mayor Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Vice-Mayor Nick Fischer City Attorney Jeff Archer Councilman Jimmy Peters Deputy City Clerk Christina Johnson Councilman David Leonard Councilman Gene Brown Presentation of the financials by Finance Director, Billie Strutton. This item was postponed. Nate Schacht, Community Development Director, addressed the Mayor and Council with a fraud PSA. He advised that there has been a report of individuals contacting citizens by phone identifying themselves as City of Duncan employees requesting funds to prevent their utilities from being disconnected. Mr. Schacht advised that the City of Duncan does not conduct business in this manner, and citizens are welcome to contact the City of Duncan if they receive calls that seem suspicious. Mr. Schacht advised that the Duncan Police Department, KSWO, City Management have been made aware of this situation. ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of July 22, 2025. b) List of Claims c) Renewal of lnterlocal Cooperation Agreement between the City of Duncan, Oklahoma, and the Central High Volunteer Fire Department for the use of twelve (12) SCBA's and twenty-two (22) SCBA cylinders and authorize the Mayor to execute the agreement. d) Renewal of lnterlocal Cooperation Agreement between the City of Duncan, Oklahoma, and the Meridian Volunteer Fire Department for the use of four (4) SCBA's and eight (8) SCBA cylinders and authorize the Mayor to execute the agreement. A motion was made by Vice-Mayor Fischer, seconded by Councilman Leonard to approve the Consent Agenda as presented. Upon roll call: AYE: Fischer, Leonard, Brown, Peters, Armstrong NAY:None ITEM#2: Consider approving the purchase of three (3) Kenworth-T800 B 6x4 day cab trucks with wet kits from Halliburton Energy Services, Inc. in the amount of $75,000.00. This item was presented by City Manager, Chris Deal, who advised that the City of Duncan is in need of two 14-ton dump trucks to be used in the street department. Halliburton has located three Kenworth-T800B Crane Trucks that can be converted into dump trucks which will fill the department's needs and maintain one crane truck to be used by all departments. The Street Department has budgeted $250,000.00 for dump trucks. Truck Cost: $ 75,000.00 Dump Beds: $ 80.000.00 Total $155,000.00 Vice-Mayor Fischer asked about the dump beds in the amount of $80,000.00. Larry Jones, Public Works, advised that the dump beds will be presented for the Mayor and Councils consideration at a later date. He explained that the $75,000.00 is only for the trucks. A motion was made by Vice-Mayor Fischer, seconded by Councilman Peters to approve the purchase of three (3) Kenworth-T800 B 6x4 day cab trucks with wet kits from Halliburton Energy Services, Inc. in the amount of $75,000.00. Upon roll call: AYE: Fischer, Peters, Brown, Leonard, Armstong NAY: None ITEM #3: OTHER COMMENTS: a) By the Public , Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Council-There were none. c) By the City Mana-ger-There were none. ITEM #4: Adjournment A motion was made by Vice-Mayor Fischer, seconded by Councilman Brown to adjourn the meeting. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstrong NAY: None ,,,,11111,, - I I I =t;.: <"-~-- : :.., u •• . 1"~.J.. ~ . ....,...,,...... '.,,. .. .. • . . . . ,,' ".-.,, 11 ......., .. ,, ' ,,,111,~\  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA #la. AUGUST 12, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairman Nick Fischer Authority Attorney Jeff Archer Trustee Jimmy Peters Deputy Secretary Christina Johnson Trustee David Leonard Trustee Gene Brown ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of July 22, 2025. b) Renewal of lease agreement between the Duncan Public Schools and the Duncan Public Utilities Authority for the land used on the Heritage Trails (Exhibit "A") for recreational purposes and authorize the Chairman to execute the agreement. A motion was made by Trustee Leonard, seconded by Vice-Chairman Fischer to approve the Consent Agenda as presented. Upon roll call: AYE: Leonard, Brown, Fischer, Peters, Armstrong NAY: None ITEM #2: Consider approving Pay Request No. 27 to Freese and Nichols, Inc. in the amount of $7,623.21 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. This item was presented by General Manager, Chris Deal, who advised that on December 13, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc for professional services for the El Rancho Water Tower Replacement project. Mr. Deal noted that this pay request represents services through June 30, 2025, and represents 73% of the total contract. A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to approve Pay Request No. 27 to Freese and Nichols, Inc. in the amount of $7,623.21 for services rendered in conjunction with the El Rancho Water Tower Replacement Project. Upon roll call: AYE: Fischer, Brown, Leonard, Peters, Armstrong NAY: None ITEM #3: Consider approving Pay Request No. 37 to Freese and Nichols in the total amount to $45,411.67 for services rendered in connection with the Water Project FY 2022. This item was presented by General Manager, Chris Deal, who advised that on June 14, 2022, Mayor and Council approved a contract with Freese and Nichols, Inc. to provide professional services for the FAP-22-0002-L Water Project FY 2022. Mr. Deal noted that this pay request is for professional services rendered through June 30, 2025, and represents 80%. A motion was made by Trustee Peters, seconded by Trustee Brown to approve Pay Request No. 37 to Freese and Nichols in the total amount to $45,411.67 for services rendered in connection with the Water Project FY 2022. Upon roll call: AYE: Peters, Brown, Fischer, Leonard, Armstrong NAY: None ITEM #4: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM #5: Adjournment A motion was made by Vice-Chairman Fischer, seconded by Trustee Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Leonard, Peters, Armstrong NAY: Peters \,,u1u,,1, ~,._\\ 0eb-! G /~1!',,, ~~- :i.". 'i( ,fl •••••••p•• Al""r-.' d;:- -·~"ii. Robert Armstrong, Cha· C •- --0- •• I ' ..._ ...- ••• · .:,.-·i;.;., • (/ ~ '¾· •••·,//1-,,0MI\•. •• X' ,, ... ~·· ~ ···y ~ ~ ~<' •••••.••• vO ,, ✓.,,,, Al\"'\,,, "',"Hvcsn,\  REGULAR MEETING DUNCAN ECONOMIC DEVELOPMENT TRUST AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA JULY 22, 2025 #ta 5:15 P.M. ROLL CALL Vice-Chairman Nick Fischer General Manager Chris Deal Tr ustee Jimmy Peters Authority Attorney Jeff Archer Trustee David Leonard Deputy Secretary Christina Johnson Trustee Gene Brown ABSENT Chairman Robert Armstrong ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of June 24, 2025. A motion was made by Trustee Peters, seconded by Trustee Leonard to approve the Consent Agenda as presented. Upon roll call: A YE: Peters, Leonard, Brown, Fischer NAY: None ITEM#2: Consider approving the acknowledgement and acceptance of Duncan Area Economic Development Foundation incentive offer and acceptance to Model 1 Commercial Vehicles, Inc. This item was presented by General Manager, Chris Deal, who advised that the Duncan Area Economic Development Foundation has previously entered an incentive program with Model 1 Commercial Vehicles, Inc. Model 1 is in the process of constructing a facility on approximately 57.51 acres. The title to the property is in the name of DAEDF, who has agreed to transfer the same to Model 1. The property was previously owned by the Duncan Industrial Authority. The property (along with other property) was the subject of a lawsuit wherein the Duncan Economic Development Trust Authority filed a suit challenging the validity of the conveyance and determining that the City was the lawful owner of the property. The City has agreed that the property would be used for economic purposes and does not intend to prevent the use and development of said property. Allan Nusbaum, 811 West Elm, addressed the Chairman and Trustees asking what Model1 Commercial Vehicles, Inc. was. General Manager, Chris Deal, explained the building location, contracts, employment and work that is formed by Model 1 Commercial Vehicles, Inc. Mr. Nusbaum advised this was a great addition to the community. A motion was made by Truste Peters, seconded by Trustee Brown to approve the acknowledgement and acceptance of the Duncan Area Economic Development Foundation incentive offer and acceptance to Model 1 Commercial Vehicles, Inc. Upon roll call: AYE: Peters, Brown, Leonard, Brown NAY:None ITEM #3: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. ITEM #4: Adjournment A motion was made by Trustee Brown, seconded by Trustee Leonard to adjourn the meeting. Upon roll call: AYE: Brown, Leonard, Peters, Fischer NAY: Peters 1/ ~ -~~ Robert Armstrong, C