Board of Trustees - Regular Meeting

AGENDA Village of Dundee Board of Trustees - Regular Meeting Tuesday, October 18, 2022 A meeting of the Board of Trustees - Regular Meeting will be held Tuesday, October 18, 2022 at the Village Council Chambers at 7:00 PM. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES 5.a Regular Meeting: October 4, 2022 Board of Trustees - Regular Meeting - Oct 04 2022 - Minutes - Pdf 6. PETITIONS & COMMUNICATIONS 6.a President's Proclamation for Family Court Awareness Month Agenda Item Review Form #22-085 - Pdf 7. CITIZEN’S COMMENTS ON AGENDA AND NON-AGENDA ITEMS (PLEASE LIMIT YOUR COMMENTS TO 4 MINUTES PER PERSON) 8. CONSENT AGENDA 8.a Payment of Bills in the Amount of $187,943.23 Agenda Item Review Form #22-088 - Pdf 9. NEW BUSINESS 9.a Consider President Hickey's Appointment of Vicki Salib as Village Treasurer 9.b Recess to Closed Session to Consider a Matter Involving Attorney-Client Privilege 9.c Consider Matters Related to Attorney-Client Privilege Closed Session 10. OLD BUSINESS 11. VILLAGE MANAGER & DEPARTMENT REPORTS 11.a Village Manager Report Agenda Item Review Form #22-086 - Pdf 12. CITIZEN COMMENTS ON NON-AGENDA ITEMS Page 1 of 21  13. CLOSING COMMENTS - COUNCIL AND MANAGER 14. CLOSED SESSION 14.a Recess to Closed Session to Consider the Content of Applications for Appointment to the Office of Village Manager 15. ADDITIONAL NEW BUSINESS 15.a Consider Matters Related to Village Manager Candidate Closed Session 16. ADJOURNMENT Please Note – The Village of Dundee is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations, in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact the Interim Village Manager, at 734-529-3430 or manager@villageofdundee.net to allow the Village to make reasonable accommodations for those persons. Public comment can be made through the Public Comment Form located at https://dundeevillage.civicweb.net/Portal/CitizenEngagement.aspx Page 2 of 21 Agenda Item #5.a Draft MINUTES BOARD OF TRUSTEES - REGULAR MEETING VILLAGE OF DUNDEE, MI TUESDAY, OCTOBER 4, 2022 7:00 PM COUNCIL CHAMBERS 1. CALL TO ORDER A Regular meeting of the Dundee Village Council was held on October 4, 2022 in the Village Hall Council Chambers. The meeting was called to order at 7:00 pm by President Andrea Hickey. 2. ROLL CALL Present were Village President Andrea Hickey, Village Trustees Howard Cilley, Lindsay Cross, Alana Horkey, Jennifer Howard, Michael McClendon, Bryan Schroeder, and Village Clerk Shirley Massingill. No members absent. Also present were Interim Village Manager Gregg Guetschow, Administrative Lt. Randy Sehl, Village Building Inspector Joseph Wehrle, Village Account Clerk Vicki Salib, Village Attorney Matt Budds, and twelve interested citizens. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA Village Trustee Jennifer Howard moved, seconded by Alana Horkey, to approve the Agenda of the October 4, 2022 Regular Council meeting as printed. RESULT: Carried MOVER: Village Trustee Jennifer Howard SECONDER: Alana Horkey AYES: Village President Andrea Hickey, Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Alana Horkey, Village Trustee Bryan Schroeder, and Trustee Michael McClendon 5. APPROVAL OF MINUTES 5.a Regular Meeting:September 20, 2022 Village Trustee Lindsay Cross moved, seconded by Village Trustee Bryan Schroeder, to approve the Minutes of the September 20, 2022 Regular Council meeting as printed. RESULT: Carried MOVER: Village Trustee Lindsay Cross SECONDER: Village Trustee Bryan Schroeder AYES: Village President Andrea Hickey, Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Alana Horkey, Village Trustee Bryan Schroeder, and Trustee Michael McClendon Page Page31ofof21 4 Agenda Item #5.a Draft 6. PETITIONS & COMMUNICATIONS 6.a No items under Petitions and Comminucations. 7. CITIZEN’S COMMENTS ON AGENDA ITEMS • Jesse Wilson, a Van Nest street resident, questioned the amount of the Readiness to Serve charge included in the water and sewer rate fees. 8. CONSENT AGENDA 8.a Payment of the Bills in the amount of $115,039.43 Village Trustee Bryan Schroeder moved, seconded by Alana Horkey, to approve the Consent Agenda as presented. RESULT: Carried MOVER: Village Trustee Bryan Schroeder SECONDER: Alana Horkey AYES: Village President Andrea Hickey, Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Alana Horkey, Village Trustee Bryan Schroeder, and Trustee Michael McClendon 9. NEW BUSINESS 9.a Consider Resolution 2022-24 Setting Fees and Charges for Water and Wastewater Services Village Trustee Bryan Schroeder moved, seconded by Village Trustee Howard Cilley, to approve Resolution 2022-24: Establish Setting Fees and Charges for Water and Wastewater Services as presented. RESULT: Carried MOVER: Village Trustee Bryan Schroeder SECONDER: Village Trustee Howard Cilley AYES: Village President Andrea Hickey, Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Alana Horkey, Village Trustee Bryan Schroeder, and Trustee Michael McClendon 9.b Consider Mannick & Smith Proposal for As-Needed Engineering Services Alana Horkey moved, seconded by Village Trustee Bryan Schroeder, to Accept the Mannick & Smith proposal for as-needed engineering services and authorize the Village President to sign on behalf of the Village. RESULT: Carried MOVER: Alana Horkey SECONDER: Village Trustee Bryan Schroeder AYES: Village President Andrea Hickey, Village Trustee Howard Cilley, Village Trustee Lindsay Cross, Village Trustee Jennifer Howard, Alana Horkey, Village Trustee Bryan Schroeder, and Trustee Michael McClendon 9.c Discussion Regarding Financing Street Reconstruction and Preventative Maintenance Projects. • Interim Manager Guetschow present various approaches to funding street repair and street reconstruction; transfer of funds from Major Board of Trustees - Regular Meeting October 4, 2022 Page Page42ofof21 4 Agenda Item #5.a Draft Street fund to Local Street funds, bonding, pay-as-you-go, increase of taxes or special assessments. 9.d Consultation Regarding Appointment of Sarah Karl as Finance Director. • Council presented their comments and concerns regarding the remote- employee proposal, The proposal will be address at a future meeting. 10. OLD BUSINESS 11. ANNOUNCEMENTS 12. CITIZEN COMMENTS ON NON-AGENDA ITEMS • Brian Palka and his attorney Anthony Bressel requested that the Council reconsider his request to allow him to move forward with the construction of his two duplexes on Dixon Road. 13. VILLAGE MANAGER REPORT & DEPARTMENT REPORTS 13.a Village Manager Report for September 29, 2022 Manager Guetschow's full report is on file in the Village office. Report highlights: • The date for Village Manager candidate interviews needed to be address and for those unable to attend, can view the interviews on Facebook. • David Arthur Consultants has been contracted to evaluate the Scout Building condition at a cost of $4,400.00. • The vacant position at the DPW is being postged this week. • Rezoning of the Dixon Road property has been directed to Carlisle Workman Consultants for wording on language for construction. • The street grant submitted was not approved. • The Police Officers Association of Michigan withdrew their position to unionize village clerical staff 13.b August 2022 Financial Statements Detailed report on file in Village office. 13.c Staff Report re: The Hybrid Organization Report on file in Village office. 13.d Building Department Report. Building Inspector, Joe Wehrle reported: • The following permits were issued: 15 Building permits, 1 plumbing, 7 mechanical, 7 electrical, and 13 zoning compliance. • Closing out expired permits. • YMCA moving forward Board of Trustees - Regular Meeting October 4, 2022 Page Page53ofof21 4 Agenda Item #5.a Draft • He thanked the DPW for their hard work. 14. CLOSING COMMENTS - COUNCIL AND MANAGER • Council members commented on the great success of this years Pumpkin Palooza and thanked the DPW for all of their assistance during the event. • Council members thanked Manager Guetschow for providing the Council with detailed information and direction. • President Hickey announced that the new Village Manager final interviews will be held on Saturday, October 29th at 8:00 am. Everyone should arrive at 7:30 am. There will be a closed session during the October 18th Council meeting to review and reduce the number of final candidates. All Council candidates will be included in the closed session. 15. CLOSED SESSION No closed session. 16. ADJOURNMENT There being no further business before the Council the meeting adjourned at 9:12 pm. Village Clerk Shirley Massingill Shirley D. Massingill, Village Clerk Board of Trustees - Regular Meeting October 4, 2022 Page Page64ofof21 4 Agenda Item #6.a AGENDA ITEM REVIEW FORM ☐ Resolution ☐ Ordinance ☐ Discussion ☐ Budget Amendment ☐ Consent Agenda Meeting Date: October 18, 2022 Staff Contact: Gregg Guetschow, Interim Village Manager Department: Village Manager Subject: President's Proclamation regarding Family Court Awareness Month Background Information: The Family Court Awareness Month Committee has requested issuance of a proclamation to call attention to the role family courts play in protecting children from harm. Financial Impact: None Previous or Current Policy Direction/Law: n/a Recommendation(s): n/a Alternatives: n/a Attachments: Family Court Awareness Month Proclamation Page 7 of 21 Agenda Item #6.a A PROCLAMATION OF THE OFFICE OF THE DUNDEE VILLAGE PRESIDENT WHEREAS, the mission of the Family Court Awareness Month Committee (FCAMC) is to increase awareness of the importance of a family court system that prioritizes child safety and acts in the best interest of children; and WHEREAS, the mission of FCAMC is fueled by the desire to create awareness and change in the family court system for the conservatively estimated, 58,000 children a year ordered into unsupervised contact with abusive parents, while honoring the hundreds of children who have been reported as murdered during visitation with a dangerous parent; and WHEREAS, the mission of FCAMC is to increase awareness of the importance of empirically-based education and training on domestic violence and child abuse, including emotional, psychological, physical, and sexual abuse, as well as childhood trauma, coercive control, and post-separation abuse, for judges and all professionals working on cases within the family court system; and WHEREAS, the mission of FCAMC is to increase awareness on the importance of using scientifically valid, evidence-based, treatment programs and services that are proven in terms of safety, effectiveness, and therapeutic value; and WHEREAS, the mission of FCAMC is to educate judges and other family court professionals on evidence-based, peer-reviewed research, research that is a critical component of decisions truly in the best interest of children; NOW, THEREFORE, I, Andrea Hickey, President of the Village of Dundee, hereby declare November to be Family Court Awareness Month in Dundee and encourage all residents to support local efforts to prevent harm to children at the hands of family members and to honor and value the lives of children. PROCLAIMED THIS EIGHTEENTH DAY OF OCTOBER 2022. _____________________________________ Andrea Hickey, Village President Page 8 of 21 Agenda Item #8.a AGENDA ITEM REVIEW FORM ☐ Resolution ☐ Ordinance ☐ Discussion ☐ Budget Amendment ☒ Consent Agenda Meeting Date: October 18, 2022 Staff Contact: Gregg Guetschow, Interim Village Manager Department: Village Manager Subject: Payment of Bills in the Amount of $187,943.23 Background Information: Fund Number Fund Name Amount 101 General $42,963.40 202 Major Highway $101.49 203 Local Highway $76.49 204 Municipal Highway $157.29 208 Parks & Recreation $1916.99 248 Downtown Development $9,688.23 249 Building Inspection $3,199.92 270 Historical Comm./ Old Mill $2,172.44 340 Bond Debt Retirement $391.50 394 DDA Debt $4,873.12 590 Sewer $29,762.84 591 Water $92,639.52 TOTAL $187,943.23 Attachments: Check Register 10 13 2022 Invoice Register 10 13 2022 Page 9 of 21 10/13/2022 01:26 PM CHECK DISBURSEMENT REPORT FOR VILLAGE OF DUNDEE Page 1/6 User: manager CHECK DATE FROM 10/13/2022 - 10/13/2022 Agenda Item #8.a DB: Dundee Check Date Bank Check # Payee Description Account Dept Amount Fund: 101 GENERAL 10/13/2022 GEN 221(E)*# FIRST BANKCARD VILLAGE OFFICE SUPPLIES - COPY PAPER 726.000 261.00 93.98 VILLAGE OFFICE SUPPLIES 726.000 261.00 5.99 ADOBE SOFTWARE 08/16/22 - 09/15/22 726.001 261.00 118.93 POSTAGE CERTIFIED MAIL 09-16-22 730.000 261.00 47.10 POSTAGE CERTIFIED MAIL 09-21-22 730.000 261.00 15.70 POSTAGE CERTIFIED MAIL 09-26-22 730.000 261.00 8.09 POLICE SUPPLIES - FOLDERS & PENS 726.000 301.00 131.62 POLICE SUPPLIES - FOLDERS 726.000 301.00 63.98 DPW SUPPLIES 726.000 441.00 125.28 CHECK GEN 221(E) TOTAL FOR FUND 101: 610.67 10/13/2022 GEN 223(E) DTE ENERGY-STREET LIGHTING ST LTS - 9/01/22 - 9/30/22 9100406430 920.000 450.00 9,012.02 10/13/2022 GEN 25447*# AFFINITY IT GROUP VILLAGE ACCOUNTS (INV MSP-30769) 726.001 101.00 59.56 VILLAGE ACCOUNTS (INV MSP-30769) 726.001 261.00 214.66 VILLAGE ACCOUNTS (INV MSP-30769) 726.001 301.00 140.00 VILLAGE ACCOUNTS (INV MSP-30769) 726.001 377.00 51.00 CHECK GEN 25447 TOTAL FOR FUND 101: 465.22 10/13/2022 GEN 25450 CAPITAL TIRE INC 9/23/22 TIRE DELIVERY FOR POL VEHICLE 862.000 301.00 251.84 10/13/2022 GEN 25454 CULLIGAN OF IDA BUILDING MAINTENANCE 930.000 265.00 6.99 10/13/2022 GEN 25459 DUNDEE AUTO PARTS DPW 2020 DODGE RAM OIL CHANGE INV 697 933.000 441.00 31.47 10/13/2022 GEN 25461*# DUNDEE WATER DEPARTMENT 350 W MONROE ST: 7/1/22 - 9/30/22 920.000 265.00 4,417.48 10/13/2022 GEN 25463 GAZELLE PUBLISHING 9-27 MEETING MINS INV 29587 900.000 261.00 160.00 10/13/2022 GEN 25477 M-50 NAPA TRUCK TRACTOR & AUTO DPW DUMP TRUCK BATTER SWITCH INV 5008 933.000 441.00 47.85 10/13/2022 GEN 25479 MILLER CANFIELD PADDOCK & STON MERS EMPL CASE THRU 9/30/22 INV 15774 818.000 261.00 9,152.00 10/13/2022 GEN 25480 MOHR BUDDS LAW, PLLC LEGAL SERVICES THRU 9-30-22 INV 12516 801.000 261.00 2,360.00 Page 10 of 21 10/13/2022 GEN 25481*# MONROE COUNTY TREASURER PROP TAX SEPT 2022 965.201 261.00 376.89 10/13/2022 GEN 25484*# OLD NATIONAL BANK BOND PMT 2006A CAP IMP INT 8594 995.000 941.00 890.00 10/13/2022 01:26 PM CHECK DISBURSEMENT REPORT FOR VILLAGE OF DUNDEE Page 2/6 User: manager CHECK DATE FROM 10/13/2022 - 10/13/2022 Agenda Item #8.a DB: Dundee Check Date Bank Check # Payee Description Account Dept Amount Fund: 101 GENERAL BOND PMT 2006A CAP IMP INT 8605 995.000 941.00 945.63 BOND PMT 2006A CAP IMP INT 946 995.000 941.00 956.25 BOND PMT 2006A CAP IMP INT 947 995.000 941.00 1,012.50 BOND PMT 2006A CAP IMP INT 948 995.000 941.00 1,068.75 CHECK GEN 25484 TOTAL FOR FUND 101: 4,873.13 10/13/2022 GEN 25485 PLANTE & MORAN, PLLC ACCOUNTING SERVICES INV 2195843 818.000 261.00 9,043.40 10/13/2022 GEN 25486 PRIORITY ONE EMERGENCY M NORMAN JACKET PATCHES INV 70088235 941.002 301.00 23.24 10/13/2022 GEN 25492 STAPLES OFF SUPP - C-FOLD TOWELS, TEA, COFFE, 726.000 261.00 106.24 10/13/2022 GEN 25496*# TRACTOR SUPPLY CREDIT PLAN DPW UNIFORM SHIRTS INV 200863936 SEP 941.002 441.00 99.97 DPW UNIFORM PANTS INV 200863937 SEP 2 941.002 441.00 60.00 CHECK GEN 25496 TOTAL FOR FUND 101: 159.97 10/13/2022 GEN 25499# ULLIANCE, INC VILLAGE CLERK 714.000 261.00 812.50 POLICE 716.000 301.00 812.50 CHECK GEN 25499 TOTAL FOR FUND 101: 1,625.00 10/13/2022 GEN 25500# UNIFIRST CORPORATION MAT CLEANING - 10/3/22 INV 1400098053 930.000 265.00 57.71 MAT CLEANING - 6/27/22 INV 1400079568 930.000 265.00 57.71 POL GAR MAT CLEANING INV 1400098052 920.000 301.00 124.57 CHECK GEN 25500 TOTAL FOR FUND 101: 239.99 Total for fund 101 GENERAL 42,963.40 Fund: 202 MAJOR HIGHWAY 10/13/2022 GEN 25493*# STEVENS DISPOSAL & RECYCLING SOFA P/U AT 433 MAIN ST. INV 42562 757.000 463.00 25.00 10/13/2022 GEN 25496*# TRACTOR SUPPLY CREDIT PLAN MAJ HWY WEED KILLER INV200862467 SEPT 757.000 463.00 76.49 Total for fund 202 MAJOR HIGHWAY 101.49 Page 11 of 21 Fund: 203 LOCAL HIGHWAY 10/13/2022 GEN 25496*# TRACTOR SUPPLY CREDIT PLAN LOC HWY WEED KILLER INV 200862467 SEP 757.000 463.00 76.49 Total for fund 203 LOCAL HIGHWAY 76.49 10/13/2022 01:26 PM CHECK DISBURSEMENT REPORT FOR VILLAGE OF DUNDEE Page 3/6 User: manager CHECK DATE FROM 10/13/2022 - 10/13/2022 Agenda Item #8.a DB: Dundee Check Date Bank Check # Payee Description Account Dept Amount Fund: 204 MUNICIPAL HIGHWAY 10/13/2022 GEN 25481*# MONROE COUNTY TREASURER PROP TAX SEPT 2022 965.201 941.00 157.29 Total for fund 204 MUNICIPAL HIGHWAY 157.29 Fund: 208 PARKS & RECREATION 10/13/2022 GEN 25449 AVERY KNAPP REF A. KNAPP 9/24/22 885.001 208.00 25.00 10/13/2022 GEN 25453 COUNTY OF MONROE DRCTNL SIGNAGE MICH CORNE100-MILE ROU 885.001 208.00 600.00 10/13/2022 GEN 25458*# DUNDEE ACE HARDWARE PICNIC TABLES & BENCHES PNT INV 5560 837.000 208.00 37.99 10/13/2022 GEN 25467 JACOB BRUCKNER SOC REF J. BRUCKNER 9-17-22 & 10/1/22 885.001 208.00 95.00 10/13/2022 GEN 25488 ROY HICKEY SOCCER REF R. HICKEY 10/1/22 885.001 208.00 70.00 10/13/2022 GEN 25489 SAMANTHA SCHWAB SOC REF 9-17-22 & 10-1-22 885.001 208.00 90.00 10/13/2022 GEN 25490 SARA MERKEL SOC REF S MERKEL 10/1/22 885.001 208.00 20.00 10/13/2022 GEN 25491*# SPOTTS PORTABLE RESTROOMS REGGIE PARK 9/12/22 - 10/10/22 937.000 208.00 860.00 WATERWORKS PARK 9/12/22 - 9/22/22 937.000 208.00 36.00 CHECK GEN 25491 TOTAL FOR FUND 208: 896.00 10/13/2022 GEN 25496*# TRACTOR SUPPLY CREDIT PLAN P&R WEED KILLER INV 200858732 SEPT 20 837.000 208.00 83.00 Total for fund 208 PARKS & RECREATION 1,916.99 Fund: 248 DOWNTOWN DEVELOPMENT 10/13/2022 GEN 222(E) DTE ENERGY 131 RILEY ST 8/31/22-9/29/22 920.000 800.00 8.40 10/13/2022 GEN 25448 ALAN LAGINESS PPAL22, 8TH H PUMP, HOW DILL, TALL SU 818.006 800.00 175.00 10/13/2022 GEN 25452 CECIL WESTON P PAL 2022 HEAVIEST PUMP 6TH PLACE PR 818.006 800.00 100.00 10/13/2022 GEN 25455 DAN FLESER HEAVIEST SQ 2ND PL, HEAVIEST MARROW 1 818.006 800.00 125.00 10/13/2022 GEN 25456 DEREK RUTHRUFF P PAL 2022 HEAVIEST PUMP 5TH PLACE PR 818.006 800.00 200.00 10/13/2022 GEN 25457 DON VANHOUTTE PPAL 2022 TALLEST CORN 1ST PLACE 818.006 800.00 50.00 Page 12 of 21 10/13/2022 GEN 25458*# DUNDEE ACE HARDWARE SUPPLIES 726.000 800.00 34.96 DDA - LIGHT POLE MAINTENANCE 941.000 800.00 7.18 10/13/2022 01:26 PM CHECK DISBURSEMENT REPORT FOR VILLAGE OF DUNDEE Page 4/6 User: manager CHECK DATE FROM 10/13/2022 - 10/13/2022 Agenda Item #8.a DB: Dundee Check Date Bank Check # Payee Description Account Dept Amount Fund: 248 DOWNTOWN DEVELOPMENT CHECK GEN 25458 TOTAL FOR FUND 248: 42.14 10/13/2022 GEN 25462 EARL THOMPSON P PAL 2022 HEAVIEST PUMPKIN 4TH PLACE 818.006 800.00 500.00 10/13/2022 GEN 25464 GLENN HOORNSTRA P PAL 2022 HEAVIEST PUMPKIN 1ST PLACE 818.006 800.00 3,000.00 10/13/2022 GEN 25468 JEANNA RUTHRUFF PPAL 2022 HEAVIEST SQUASH 3RD PLACE 818.006 800.00 50.00 10/13/2022 GEN 25469 JEREMY WALIJEWSKI P PAL 2022 HEAVIEST PUMPKIN 2ND PLACE 818.006 800.00 1,500.00 10/13/2022 GEN 25470 JOE PLATTE P PAL 2022 HEAVIEST PUMP 7TH PLACE PR 818.006 800.00 75.00 10/13/2022 GEN 25471 JOHN HARNICA PPAL22 H WMELON 2ND & LONG GOURD 1ST 818.006 800.00 125.00 10/13/2022 GEN 25472 JOSH LARSEN P PAL 2022 HEAVIEST PUMPKIN 3RD PLACE 818.006 800.00 750.00 10/13/2022 GEN 25473 KARRIE LANDIS PPAL 2022 HEAVIEST PUMP 10TH PLACE PR 818.006 800.00 50.00 10/13/2022 GEN 25476 LOWES BUSINESS ACCOUNT CHRISTMAS LGHTS 10-6-22 726.000 800.00 114.00 10/13/2022 GEN 25478 MARK GOODWIN PPAL 2022 HEAVIEST BUSHEL GOURD 1ST 818.006 800.00 50.00 10/13/2022 GEN 25481*# MONROE COUNTY TREASURER PROP TAX SEPT 2022 941.000 800.00 1,043.42 10/13/2022 GEN 25483 NIC WELTY PPAL22 HEAVIEST SQUASH 1ST PLACE 818.006 800.00 150.00 10/13/2022 GEN 25487 RICHARD BOUTAIN P PAL 2022 HEAVIEST TOMATO 1ST PLACE 818.006 800.00 50.00 10/13/2022 GEN 25493*# STEVENS DISPOSAL & RECYCLING P PAL 2022 GARB P/U 818.006 800.00 25.00 10/13/2022 GEN 25494 TIM BRUSSEL PPAL2022 HEAVIEST WATERMELON 1ST PLAC 818.006 800.00 150.00 10/13/2022 GEN 25495 TOM TROMBLEY PPAL22 H PUMP 9TH, HFPUMP 1ST 818.006 800.00 100.00 10/13/2022 GEN 25496*# TRACTOR SUPPLY CREDIT PLAN DDA WD KLR & CRNST INV 200858732 2022 936.000 800.00 91.98 10/13/2022 GEN 25497 TRIPLE D HDD INC. DRCTINL BORE SHOT FOR IRRIG INV 2020 818.000 800.00 1,000.00 Page 13 of 21 10/13/2022 GEN 25498 TUCKER RUTHRUFF PPAL 22 - LRGST SUNFLOWER HEAD 1ST PL 818.006 800.00 50.00 10/13/2022 GEN 25502 WYANDOTTE ELECTRIC SUPPLY CO 10/7/22 CLEAR PVC. INV 859295-0 818.000 800.00 113.29 Total for fund 248 DOWNTOWN DEVELOPMENT 9,688.23 10/13/2022 01:26 PM CHECK DISBURSEMENT REPORT FOR VILLAGE OF DUNDEE Page 5/6 User: manager CHECK DATE FROM 10/13/2022 - 10/13/2022 Agenda Item #8.a DB: Dundee Check Date Bank Check # Payee Description Account Dept Amount Fund: 249 BUILDING INSPECTION FUND 10/13/2022 GEN 221(E)*# FIRST BANKCARD BLDG DEPT SUPP - TONER/DRUM & ASTRO P 726.000 371.00 238.08 BLDG DEPT SUPP - SOLAR CALCULATOR 726.000 371.00 16.21 CHECK GEN 221(E) TOTAL FOR FUND 249: 254.29 10/13/2022 GEN 25447*# AFFINITY IT GROUP VILLAGE ACCOUNTS (INV MSP-30769) 726.001 000.00 95.63 10/13/2022 GEN 25451# CARLISLE WORTMAN ASSOCIATES DIXON RD REZON - REV & CORR INV 21667 818.000 801.00 150.00 9/30/22 BELL ESTATES PHASE 5 INV 2166 818.000 801.00 400.00 PLNG COMM MTG PREP, OFF HOURS & MEETI 818.000 810.00 2,300.00 CHECK GEN 25451 TOTAL FOR FUND 249: 2,850.00 Total for fund 249 BUILDING INSPECTION FUND 3,199.92 Fund: 270 HISTORICAL COMM./OLD MILL FUND 10/13/2022 GEN 25461*# DUNDEE WATER DEPARTMENT 242 TOLEDO ST: 7/1/22 - 9/30/22 920.000 000.00 1,113.28 10/13/2022 GEN 25466 HAILEY HOLMGREN MISC REVENUE/OLD MILL 677.005 000.00 525.00 10/13/2022 GEN 25474 KONE 10/01- 12/31/22 MAINT OM INV 96233357 930.000 000.00 284.16 10/13/2022 GEN 25491*# SPOTTS PORTABLE RESTROOMS OLD MILL 9/12/22 - 10/10/22 937.000 000.00 250.00 Total for fund 270 HISTORICAL COMM./OLD MILL FU 2,172.44 Fund: 340 BOND DEBT RETIREMENT COMBINED MAJORLOCAL 10/13/2022 GEN 25484*# OLD NATIONAL BANK BOND PMT 2008 CAP IMP INT 8682 995.000 806.00 391.50 Total for fund 340 BOND DEBT RETIREMENT COMBINE 391.50 Fund: 394 DDA DEBT FUND 10/13/2022 GEN 25484*# OLD NATIONAL BANK BOND PMT 2006A CAP IMP-INT 8594 995.000 000.00 890.00 BOND PMT 2006A CAP IMP-INT 8605 995.000 000.00 945.62 BOND PMT 2006A CAP IMP-INT 946 995.000 000.00 956.25 BOND PMT 2006A CAP IMP-INT 947 995.000 000.00 1,012.50 Page 14 of 21 BOND PMT 2006A CAP IMP-INT 948 995.000 000.00 1,068.75 CHECK GEN 25484 TOTAL FOR FUND 394: 4,873.12 Total for fund 394 DDA DEBT FUND 4,873.12 10/13/2022 01:26 PM CHECK DISBURSEMENT REPORT FOR VILLAGE OF DUNDEE Page 6/6 User: manager CHECK DATE FROM 10/13/2022 - 10/13/2022 Agenda Item #8.a DB: Dundee Check Date Bank Check # Payee Description Account Dept Amount Fund: 590 SEWER FUND 10/13/2022 GEN 25447*# AFFINITY IT GROUP VILLAGE ACCOUNTS (INV MSP-30769) 726.001 548.00 44.63 10/13/2022 GEN 25465 GRAINGER LAB SUP - AIR FILTER FOR VAC PUMP 757.002 548.00 290.28 10/13/2022 GEN 25475*# KUHLMAN CORPORATION EJ 1040-02 BEEHIVE GRATE INV 326576 930.007 549.00 236.25 10/13/2022 GEN 25482 MSG CONSTRUCTION SERVICES WWTP OPER & MAINT THRU 9/30/22 INV 15 818.000 548.00 27,164.00 10/13/2022 GEN 25484*# OLD NATIONAL BANK BOND PMT 2008 CAP IMP-INT 8682 995.000 915.00 479.25 10/13/2022 GEN 25501 VESCO OIL CORPORATION SOLV, DELVAC, GR, DRU INV 5244852-00 743.000 548.00 1,548.43 Total for fund 590 SEWER FUND 29,762.84 Fund: 591 WATER FUND 10/13/2022 GEN 220(E) CITY OF MONROE WATER DEPT MONROE WATER COSTS - SEP 2022 970.003 556.00 86,219.68 10/13/2022 GEN 221(E)*# FIRST BANKCARD WATER DEPT SUPPLIES 726.000 556.00 4.98 10/13/2022 GEN 25447*# AFFINITY IT GROUP VILLAGE ACCOUNTS (INV MSP-30769) 726.001 556.00 57.38 10/13/2022 GEN 25460 DUNDEE LUMBER INC COUPLING FOR WATER MAIN BREAK INV 166 930.008 556.00 9.48 10/13/2022 GEN 25475*# KUHLMAN CORPORATION WATER - TAPS FOR SOAVE CONDOS INV 328 930.008 556.00 5,868.75 10/13/2022 GEN 25484*# OLD NATIONAL BANK BON PMT 2008 CAP IMP INT 8682 995.000 915.00 479.25 Total for fund 591 WATER FUND 92,639.52 TOTAL - ALL FUNDS 187,943.23 '*'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE FUND '#'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE DEPARTMENT Page 15 of 21 10/13/2022 01:33 PM INVOICE REGISTER REPORT FOR VILLAGE OF DUNDEE Page: 1/3 User: manager EXP CHECK RUN DATES 10/10/2022 - 10/13/2022 Agenda Item #8.a DB: Dundee JOURNALIZED BOTH OPEN AND PAID Inv Ref# Vendor Inv Date Due Date Inv Amt Amt Due Status Jrnlized 207489 JACOB BRUCKNER 10/03/2022 10/31/2022 95.00 0.00 Paid Y 207490 SAMANTHA SCHWAB 10/03/2022 10/31/2022 90.00 0.00 Paid Y 207491 AVERY KNAPP 10/03/2022 10/31/2022 25.00 0.00 Paid Y 207492 SARA MERKEL 10/03/2022 10/31/2022 20.00 0.00 Paid Y 207493 ROY HICKEY 10/03/2022 10/31/2022 70.00 0.00 Paid Y 207494 GRAINGER 09/23/2022 10/23/2022 290.28 0.00 Paid Y 207495 UNIFIRST CORPORATION 10/03/2022 11/02/2022 124.57 0.00 Paid Y 207496 CULLIGAN OF IDA 09/30/2022 10/15/2022 6.99 0.00 Paid Y 207497 DUNDEE ACE HARDWARE 09/30/2022 10/30/2022 37.99 0.00 Paid Y 207499 DUNDEE LUMBER INC 10/03/2022 11/03/2022 9.48 0.00 Paid Y 207500 PLANTE & MORAN, PLLC 09/30/2022 10/30/2022 9,043.40 0.00 Paid Y 207504 DUNDEE WATER DEPARTMENT 10/01/2022 11/10/2022 4,417.48 0.00 Paid Y 207505 DUNDEE WATER DEPARTMENT 10/01/2022 11/10/2022 1,113.28 0.00 Paid Y 207507 KUHLMAN CORPORATION 09/21/2022 10/21/2022 236.25 0.00 Paid Y 207508 MOHR BUDDS LAW, PLLC 10/06/2022 10/20/2022 2,360.00 0.00 Paid Y 207509 VESCO OIL CORPORATION 10/06/2022 11/06/2022 1,548.43 0.00 Paid Y 207510 M-50 NAPA TRUCK TRACTOR & AUTO 10/05/2022 11/05/2022 47.85 0.00 Paid Y 207487 AFFINITY IT GROUP 10/01/2022 10/31/2022 662.86 0.00 Paid Y 207488 UNIFIRST CORPORATION 10/03/2022 11/02/2022 57.71 0.00 Paid Y 207498 DUNDEE ACE HARDWARE 10/04/2022 11/04/2022 34.96 0.00 Paid Y 207501 TRACTOR SUPPLY CREDIT PLAN 09/29/2022 10/24/2022 487.93 0.00 Paid Y 207506 STEVENS DISPOSAL & RECYCLING 10/03/2022 11/03/2022 50.00 0.00 Paid Y 207511 MILLER CANFIELD PADDOCK & STON 10/06/2022 11/06/2022 9,152.00 0.00 Paid Y 207512 LOWES BUSINESS ACCOUNT 10/06/2022 11/06/2022 114.00 0.00 Paid Y 207513 ULLIANCE, INC 10/01/2020 10/31/2022 1,625.00 0.00 Paid Y 207514 COUNTY OF MONROE 10/11/2022 10/31/2022 600.00 0.00 Paid Y 207515 GAZELLE PUBLISHING 09/30/2022 10/30/2022 160.00 0.00 Paid Y 207516 MSG CONSTRUCTION SERVICES 10/11/2022 11/11/2022 27,164.00 0.00 Paid Y 207517 WYANDOTTE ELECTRIC SUPPLY CO 10/07/2022 11/07/2022 113.29 0.00 Paid Y 207518 KONE 10/01/2022 10/31/2022 284.16 0.00 Paid Y 207519 CITY OF MONROE WATER DEPT 09/28/2022 10/21/2022 86,219.68 0.00 Paid Y 207520 SPOTTS PORTABLE RESTROOMS 09/21/2022 10/31/2022 1,146.00 0.00 Paid Y 207521 CARLISLE WORTMAN ASSOCIATES 10/07/2022 11/07/2022 150.00 0.00 Paid Y 207522 CARLISLE WORTMAN ASSOCIATES 09/30/2022 11/07/2022 2,300.00 0.00 Paid Y 207523 CARLISLE WORTMAN ASSOCIATES 09/30/2022 11/07/2022 400.00 0.00 Paid Y 207524 STAPLES 10/07/2022 11/06/2022 106.24 0.00 Paid Y 207525 HAILEY HOLMGREN 10/10/2022 11/10/2022 525.00 0.00 Paid Y 207526 PRIORITY ONE EMERGENCY 10/06/2022 11/06/2022 23.24 0.00 Paid Y 207527 CAPITAL TIRE INC 09/23/2022 10/23/2022 251.84 0.00 Paid Y 207528 UNIFIRST CORPORATION 06/27/2022 07/27/2022 57.71 0.00 Paid Y 207530 OLD NATIONAL BANK 10/03/2022 11/01/2022 1,780.00 0.00 Paid Y 207531 OLD NATIONAL BANK 10/03/2022 11/01/2022 1,891.25 0.00 Paid Y Page 16 of 21 207532 OLD NATIONAL BANK 10/03/2022 11/01/2022 1,350.00 0.00 Paid Y 207533 OLD NATIONAL BANK 10/03/2022 11/01/2022 1,912.50 0.00 Paid Y 207534 OLD NATIONAL BANK 10/03/2022 11/01/2022 2,025.00 0.00 Paid Y 207535 OLD NATIONAL BANK 10/03/2022 11/01/2022 2,137.50 0.00 Paid Y 207554 DUNDEE AUTO PARTS 10/11/2022 11/11/2022 31.47 0.00 Paid Y 10/13/2022 01:33 PM INVOICE REGISTER REPORT FOR VILLAGE OF DUNDEE Page: 2/3 User: manager EXP CHECK RUN DATES 10/10/2022 - 10/13/2022 Agenda Item #8.a DB: Dundee JOURNALIZED BOTH OPEN AND PAID Inv Ref# Vendor Inv Date Due Date Inv Amt Amt Due Status Jrnlized 207555 DUNDEE ACE HARDWARE 10/11/2022 11/11/2022 7.18 0.00 Paid Y 207556 TRIPLE D HDD INC. 10/11/2022 11/11/2022 1,000.00 0.00 Paid Y 207557 KUHLMAN CORPORATION 09/30/2022 10/30/2022 5,868.75 0.00 Paid Y 207558 OFFICE DEPOT 10/06/2022 11/03/2022 131.62 0.00 Paid Y 207559 UNITED STATES POSTAL SERVICE 10/06/2022 11/03/2022 47.10 0.00 Paid Y 207560 ADOBE INC. 10/06/2022 11/03/2022 118.93 0.00 Paid Y 207561 KROGER 10/06/2022 11/03/2022 136.25 0.00 Paid Y 207562 UNITED STATES POSTAL SERVICE 10/06/2022 11/03/2022 15.70 0.00 Paid Y 207563 OFFICE DEPOT 10/06/2022 11/03/2022 396.04 0.00 Paid Y 207565 OFFICE DEPOT 10/06/2022 11/03/2022 16.21 0.00 Paid Y 207566 UNITED STATES POSTAL SERVICE 10/06/2022 11/03/2022 8.09 0.00 Paid Y 207567 MONROE COUNTY TREASURER 09/21/2022 10/31/2022 1,577.60 0.00 Paid Y 207502 DTE ENERGY-STREET LIGHTING 08/31/2022 11/01/2022 9,012.02 0.00 Paid Y 207503 DTE ENERGY 08/31/2022 10/24/2022 8.40 0.00 Paid Y 207529 GLENN HOORNSTRA 10/10/2022 10/31/2022 3,000.00 0.00 Paid Y 207536 JEREMY WALIJEWSKI 10/10/2022 10/31/2022 1,500.00 0.00 Paid Y 207537 JOSH LARSEN 10/10/2022 10/31/2022 750.00 0.00 Paid Y 207538 EARL THOMPSON 10/10/2022 10/31/2022 500.00 0.00 Paid Y 207539 DEREK RUTHRUFF 10/10/2022 10/31/2022 200.00 0.00 Paid Y 207540 CECIL WESTON 10/10/2022 10/31/2022 100.00 0.00 Paid Y 207541 JOE PLATTE 10/10/2022 10/31/2022 75.00 0.00 Paid Y 207542 ALAN LAGINESS 10/10/2022 10/31/2022 175.00 0.00 Paid Y 207543 TOM TROMBLEY 10/10/2022 10/31/2022 100.00 0.00 Paid Y 207544 KARRIE LANDIS 10/10/2022 10/31/2022 50.00 0.00 Paid Y 207545 NIC WELTY 10/10/2022 10/31/2022 150.00 0.00 Paid Y 207546 DAN FLESER 10/10/2022 10/31/2022 125.00 0.00 Paid Y 207547 JEANNA RUTHRUFF 10/10/2022 10/31/2022 50.00 0.00 Paid Y 207548 TIM BRUSSEL 10/10/2022 10/31/2022 150.00 0.00 Paid Y 207549 JOHN HARNICA 10/10/2022 10/31/2022 125.00 0.00 Paid Y 207550 RICHARD BOUTAIN 10/10/2022 10/31/2022 50.00 0.00 Paid Y 207551 TUCKER RUTHRUFF 10/10/2022 10/31/2022 50.00 0.00 Paid Y 207552 DON VANHOUTTE 10/10/2022 10/31/2022 50.00 0.00 Paid Y 207553 MARK GOODWIN 10/10/2022 10/31/2022 50.00 0.00 Paid Y # of Invoices: 80 # Due: 0 Totals: 187,943.23 0.00 # of Credit Memos: 0 # Due: 0 Totals: 0.00 0.00 Net of Invoices and Credit Memos: 187,943.23 0.00 Page 17 of 21 10/13/2022 01:33 PM INVOICE REGISTER REPORT FOR VILLAGE OF DUNDEE Page: 3/3 User: manager EXP CHECK RUN DATES 10/10/2022 - 10/13/2022 Agenda Item #8.a DB: Dundee JOURNALIZED BOTH OPEN AND PAID Inv Ref# Vendor Inv Date Due Date Inv Amt Amt Due Status Jrnlized --- TOTALS BY FUND --- 101 - GENERAL 42,963.40 0.00 202 - MAJOR HIGHWAY 101.49 0.00 203 - LOCAL HIGHWAY 76.49 0.00 204 - MUNICIPAL HIGHWAY 157.29 0.00 208 - PARKS & RECREATION 1,916.99 0.00 248 - DOWNTOWN DEVELOPMENT 9,688.23 0.00 249 - BUILDING INSPECTION FUND 3,199.92 0.00 270 - HISTORICAL COMM./OLD MILL F 2,172.44 0.00 340 - BOND DEBT RETIREMENT COMBIN 391.50 0.00 394 - DDA DEBT FUND 4,873.12 0.00 590 - SEWER FUND 29,762.84 0.00 591 - WATER FUND 92,639.52 0.00 --- TOTALS BY DEPT/ACTIVITY --- 000.000 - 7,141.19 0.00 101.000 - VILLAGE COUNCIL\PRESIDE 59.56 0.00 208.000 - PARKS & REC 1,916.99 0.00 261.000 - GENERAL GOVERNMENT OPER 22,515.48 0.00 265.000 - VILLAGE HALL 4,539.89 0.00 301.000 - POLICE SERVICES 1,547.75 0.00 371.000 - BUILDING INSPECTOR 254.29 0.00 377.000 - ENGINEERING DEPT 51.00 0.00 441.000 - DEPARTMENT OF PUBLIC WO 364.57 0.00 450.000 - STREET LIGHTS 9,012.02 0.00 463.000 - MAINTENANCE 177.98 0.00 548.000 - WASTEWATER TREATMENT PL 29,047.34 0.00 549.000 - SEWAGE COLLECTION SYSTE 236.25 0.00 556.000 - WATER TREATMENT PLANT 92,160.27 0.00 800.000 - DDA 9,688.23 0.00 801.000 - ZBA 550.00 0.00 806.000 - PEARL S.A. 391.50 0.00 810.000 - PLANNING COMMISSION 2,300.00 0.00 915.000 - 2008 PEARL ST W/S 958.50 0.00 941.000 - CONTRIBUTIONS TO OTHER 5,030.42 0.00 --- TOTALS BY PAYMENT CARD ACCOUNT --- 1188 869.94 Page 18 of 21 Agenda Item #11.a AGENDA ITEM REVIEW FORM ☐ Resolution ☐ Ordinance ☒ Discussion ☐ Budget Amendment ☐ Consent Agenda Meeting Date: October 18, 2022 Staff Contact: Gregg Guetschow, Interim Village Manager Department: Village Manager Subject: Village Manager Report Background Information: Regular Village Manager Update Financial Impact: None Previous or Current Policy Direction/Law: n/a Recommendation(s): n/a Alternatives: n/a Attachments: October 12 2022 Village Manager Report Page 19 of 21 Agenda Item #11.a MEMORANDUM TO: President Hickey and Village Council Members FROM: Gregg Guetschow, Village Manager SUBJECT: Village Manager Report DATE: October 12, 2022 Finance. I previously informed Council that Sarah Karl resigned the contract through which she was providing some finance related services to the Village. I had a virtual meeting with Plante & Moran associates this week to discuss the division of her responsibilities and some realignment of duties. My goal was to ensure that we are not using Plante & Moran to perform tasks that we can easily accomplish in-house, such as preparing monthly financial statements for the DDA and others. We also discussed our respective roles in budget preparation and other tasks. I do not think the labor market favors our finding a qualified finance director and believe it is prudent to continue working with Plante & Moran, permitting the next village manager to determine how to address needs in this area. Other Services. Sarah had been the primary point of contact for a number of miscellaneous services and had performed some hands-on functions in those areas as well. It was my plan to remove those responsibilities from her portfolio and have now accelerated this. This week I met with the owner of Affinity IT which provides computer network administration and other computer-related services. The purpose of the meeting was to learn more about the extent of the services they provide. I have also reached out to D&P Communications, our telephone services provider, and will be following up with them in the future. With both vendors, and perhaps others I have not identified yet, I think it is prudent to rely on them for even minor services such as those needed when new employees join the organization. We can be assured then that there is greater continuity and expertise in accomplishing those tasks then relying on in-house staff. Scout Building. David Arthur Consultants continues to work on developing a work plan and estimates that would be required to restore the Scout Building to use. Rezoning. You will recall Brian Palka and his attorney attended the previous Council meeting to request approval of the rezoning of parcels on Dixon Road to enable him to build two duplexes. Council had earlier referred to the Planning Commission the question of amending standards for single-family zoning districts to enable some duplex development. To better address Mr. Palka’s concerns about the impact of a delay in the matter, we have accelerated the process to Page 20 of 21 Agenda Item #11.a accomplish this. The Planning Commission will be meeting on the 17 th to receive a report on amendments that would permit some attached single-family dwellings in single-family zones. We are proposing limits on the density of these so that no more than two are located within 300 feet of one another. We are also proposing that the minimum lot size will be 150% of that required in the district for a detached single-family dwelling. The Planning Commission will meet again on October 31 to conduct a public hearing on the amendments and make a recommendation to the Council. I anticipate the matter being on your November 1 meeting agenda. Waive of Water Development Fee. Joe Wehrle and I were scheduled to meet this week with Michael Soave to advise him of Council’s discussions about the water development fee. Mr. Soave was unable to attend and we are attempting to reschedule the meeting. Audit. This was the final year of a three-year contract with Rehmann Robson for preparing the annual financial report. I will be working with Plante & Moran to solicit proposals from firms qualified to perform this work. Page 21 of 21