Parks and Recreation Commission

AGENDA Village of Dundee Parks and Recreation Commission Thursday, May 9, 2024 A meeting of the Parks and Recreation Commission will be held Thursday, May 9, 2024 in the Village Council Chambers at 6:30 PM. 1. ROLL CALL 2. CALL TO ORDER 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 4.A Regular Meeting: March 14, 2024 Parks and Recreation Commission - Mar 14 2024 - Minutes - Pdf Parks and Recreation Commission - Mar 14 2024 - Minutes - Html 5. CITIZEN’S COMMENTS 6. UNFINISHED BUSINESS 6.A Fishing Club Update and Cabela's/Bass Pro Grant 7. NEW BUSINESS 7.A Cruise Night Application- Wolverine Park SKMC658_K6824031908100 7.B Bicentennial Update - Shirley Massengill 7.C Soccer Update - Rich Arecheja 7.D Movies - Review Dates, acts, volunteers 7.E Maintenance contacts, inspection, and repair procedures for parks, buildings and equipment 7.F Master plan update - begin information gathering - get timeline established 8. CITIZEN COMMENTS ON NON-AGENDA ITEMS 9. COMMISSION MEMBER COMMENTS 10. ADJOURNMENT Please Note – The Village of Dundee is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain Page 1 of 15 accommodations, in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact the Village Manager, at 734-529-3430 or mhoffmeister@villageofdundee.net to allow the Village to make reasonable accommodations for those persons. Public comment can be made through the Public Comment Form located at https://dundeevillage.civicweb.net/Portal/CitizenEngagement.aspx Page 2 of 15 Agenda Item #4.A Page 1 of 2 MINUTES PARKS AND RECREATION COMMISSION VILLAGE OF DUNDEE, MI THURSDAY, MARCH 14, 2024 6:30 PM CONFERENCE ROOM 1. ROLL CALL A Regular Meeting of Dundee Parks and Recreation Commission was held on Mar 14 2024 at the Village Conference Room. The meeting was called to order at 6:33pm by Chairman Hoickey Present were Peter Kepler, Daniel Zachary Laberdee, Doug Steinman, George Wilkins, Richard Arecheja, and Andrea Hickey. Jennifer Hernandez and Thomas Miller were absent. Rich Arecheja was late. Also present was 1 interested citizen. 2. CALL TO ORDER 3. APPROVAL OF AGENDA Doug Steinman moved, seconded by Daniel Zachary Laberdee, Motion to approve the agenda as printed. RESULT: Carried MOVER: Doug Steinman SECONDER: Daniel Zachary Laberdee ABSENT: Jennifer Hernandez and Thomas Miller 4. APPROVAL OF MINUTES 4.a Regular Meeting:February 8, 2024 Vice Chair Peter Kepler moved, seconded by Village Trustee George Wilkins, Motion to approve the Minutes of the Date Meeting as printed. RESULT: Carried MOVER: Vice Chair Peter Kepler SECONDER: Village Trustee George Wilkins ABSENT: Jennifer Hernandez and Thomas Miller 5. CITIZEN’S COMMENTS 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.a Partnership with the Monroe County Great Start Collaborative - Jennifer Hay Jennifer Hay from Great Start explained what her organization does and ways Page 3 of 15 Agenda Item #4.A Page 2 of 2 that we could partner together on upcoming events. There was no opposition to co-hosting future events with Great Start from the Commission. 7.b Policy on Volunteer Hours The Commission discussed the need to create a policy to require volunteer hours for members of DPR. 4-6 hours or possibly 20-25 hours per year were discussed. Doug, Andrea nd Peter will work on the policy. 7.c Parks and Rec Appointments The Commission had a long discussion about the opening left by the action of Council to not reappoiunt Tony Ellison. Aside from 1 member of DPR, everyone agreed that it was unfortunate that he was not reappointed stating the amount of hours Tony had put into volunteering on behalf of DPR and the programming that he helped bring to the community. 7.d Soccer Update Record numbers of participants have registered this year. The schedule will be out soon, and the Commission will need to find volunteers to assist on game days. The season will run April 13-May 19. U6 will again be played on Sundays. 7.e Parks and Rec Master Plan Update Mannik Smith Group will begin the process of helping woth the parks master plan. It is anticipated that this process will start soon as it needs to be finalized by Dec 2024 and will be assisted by Lucie Fortin. 8. CITIZEN COMMENTS ON NON-AGENDA ITEMS 9. COMMISSION MEMBER COMMENTS 10. ADJOURNMENT There being no further business before the Council the meeting adjourned at time 8:17 pm. Andrea Hickey, Chair Parks and Recreation Commission March 14, 2024 Page 4 of 15 Agenda Item #4.A MINUTES PARKS AND RECREATION COMMISSION VILLAGE OF DUNDEE, MI THURSDAY, MARCH 14, 2024 6:30 PM CONFERENCE ROOM 1. ROLL CALL A Regular Meeting of Dundee Parks and Recreation Commission was held on Mar 14 2024 at the Village Conference Room. The meeting was called to order at 6:33pm by Chairman Hoickey Present were Peter Kepler, Daniel Zachary Laberdee, Doug Steinman, George Wilkins, Richard Arecheja, and Andrea Hickey. Jennifer Hernandez and Thomas Miller were absent. Rich Arecheja was late. Also present was 1 interested citizen. 2. CALL TO ORDER 3. APPROVAL OF AGENDA Doug Steinman moved, seconded by Daniel Zachary Laberdee, Motion to approve the agenda as printed. RESULT: Carried MOVER: Doug Steinman SECONDER: Daniel Zachary Laberdee ABSENT: Jennifer Hernandez and Thomas Miller 4. APPROVAL OF MINUTES 4.a Regular Meeting:February 8, 2024 Vice Chair Peter Kepler moved, seconded by Village Trustee George Wilkins, Motion to approve the Minutes of the Date Meeting as printed. RESULT: Carried MOVER: Vice Chair Peter Kepler SECONDER: Village Trustee George Wilkins ABSENT: Jennifer Hernandez and Thomas Miller 5. CITIZEN’S COMMENTS 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.a Partnership with the Monroe County Great Start Collaborative - Jennifer Hay Jennifer Hay from Great Start explained what her organization does and ways Page 5 of 15 Agenda Item #4.A that we could partner together on upcoming events. There was no opposition to co-hosting future events with Great Start from the Commission. 7.b Policy on Volunteer Hours The Commission discussed the need to create a policy to require volunteer hours for members of DPR. 4-6 hours or possibly 20-25 hours per year were discussed. Doug, Andrea nd Peter will work on the policy. 7.c Parks and Rec Appointments The Commission had a long discussion about the opening left by the action of Council to not reappoiunt Tony Ellison. Aside from 1 member of DPR, everyone agreed that it was unfortunate that he was not reappointed stating the amount of hours Tony had put into volunteering on behalf of DPR and the programming that he helped bring to the community. 7.d Soccer Update Record numbers of participants have registered this year. The schedule will be out soon, and the Commission will need to find volunteers to assist on game days. The season will run April 13-May 19. U6 will again be played on Sundays. 7.e Parks and Rec Master Plan Update Mannik Smith Group will begin the process of helping woth the parks master plan. It is anticipated that this process will start soon as it needs to be finalized by Dec 2024 and will be assisted by Lucie Fortin. 8. CITIZEN COMMENTS ON NON-AGENDA ITEMS 9. COMMISSION MEMBER COMMENTS 10. ADJOURNMENT There being no further business before the Council the meeting adjourned at time 8:17 pm. Andrea Hickey, Chair Parks and Recreation Commission March 14, 2024 Page 6 of 15 Agenda Item #7.A Page 7 of 15 Agenda Item #7.A Page 8 of 15 Agenda Item #7.A Page 9 of 15 Agenda Item #7.A Page 10 of 15 Agenda Item #7.A Page 11 of 15 Agenda Item #7.A Page 12 of 15 Agenda Item #7.A Page 13 of 15 Agenda Item #7.A Page 14 of 15 Agenda Item #7.A Page 15 of 15