Parks and Recreation Commission

AGENDA Village of Dundee Parks and Recreation Commission Wednesday, June 11, 2025 A meeting of the Parks and Recreation Commission will be held Wednesday, June 11, 2025 in the Village Council Chambers at 7:00 PM. 1. ROLL CALL 2. CALL TO ORDER 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 4.A Regular Meeting May 14, 2025 5.14 Parks and Rec Meeting Notes via Michael Martin 4.B Special Meeting: Date Parks and Recreation Commission, Special Meeting - May 28 2025 - Minutes - Pdf 5. CITIZEN’S COMMENTS 6. UNFINISHED BUSINESS 6.A Develop Parks & Recreation Bylaws - Continue Discussion from May 14, 2025 Mtg. 6.B Outline 2025 projects for our parks this summer per items in our 5 Year Plan 6.C Maintenance of buildings and cleaning required (Peter Kepler had a list of items discussed for each park) This years budget is $150,000.00 per Vince Pastue  Youth Community Building  Reggie's Park  Wolverine Park  Waterworks Park  Ford Park  Village Hub Park South  Village Hub Park North  Memorial Park  Arbor Chase Subdivision Park  West Side Park  Viking Park 7. NEW BUSINESS 7.A Elect a vice chairman for P&R Commission 7.B Discuss rental agreement ideas for the Dundee Civic Community Center Page 1 of 7 7.C Discuss maintenance cost for Dundee Civic Community Center 8. CITIZEN COMMENTS ON NON-AGENDA ITEMS 9. COMMISSION MEMBER COMMENTS 10. ADJOURNMENT Please Note – The Village of Dundee is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations, in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact the Village Manager, at 734-529-3430 or mhoffmeister@villageofdundee.net to allow the Village to make reasonable accommodations for those persons. Public comment can be made through the Public Comment Form located at https://dundeevillage.civicweb.net/Portal/CitizenEngagement.aspx Page 2 of 7 Agenda Item #4.A 5/14 Parks and Rec Meeting Notes 1. Roll Call • Jacob – Present • Doug – Excused • George – Present • Richard – Excused • Steve – Present • Michael – Present 2. Call to Order. Meeting called at 7:02 PM 3. Approval of Agenda. Michael motions to approve agenda, George seconds, approval passes unanimously 4. Approval of Minutes. George motions to approve April 9th meeting minutes, Michael seconds, minutes approved unanimously 5. Citizen’s Comments. No citizen comments 6. Unfinished Business: 6.A. Parks and Rec Bylaws Discussion • Steve brought up issue with business owners who live outside Dundee being eligible to participate on Parks and Rec board. Necessary, because we have to follow village ordinances. • Steve brought up attendance issues, questioned whether 3 consecutive absences is too generous. • Jacob brought up difference between bylaws and policy, bylaws allow for more flexibility in certain decisions (such as excusing/not excusing absences). • Michael brough up the timing of the annual meeting to elect officers, was suggested that we designate the first meeting of January as this annual meeting, mutually agreed upon. • Compared schedule to village council (where members assume office immediately after they are elected in November) • Decided to remove language regarding appointment of temporary members/officers. • Plan to leave the bylaws discussion on agenda and vote on final amendments when Richard and Doug are back. Page 3 of 7 Agenda Item #4.A 6.B. Outline 2025 summer projects per items in our 5-year plan & 6.C. Maintenance of buildings and cleaning required • Youth Community Building o George provided update on community building – waiting on David Arthur to come up with a final plan, council approved a draft of the parking lot, will be voted on at its next meeting (likely to be approved). o Brought up the cost of building repair. General concern about high cost of renovations. o Tim pointed out with the loss of senior center, Dundee and surrounding communities are in need of an affordable place to rent for events. o Jacob brought up the question of overall demand. Asked how much business the Old Mill has to turn down because of it being overbooked. o Discussed the logistics of running the space, wondering who will help set up and run events. Tim brought up that the soon-to-be-hired economic developer is partially responsible in for that role. o Plan to hold more detailed discussion of building construction after parking lot construction begins. o Ideas of opening up building for farmers market, other large events. • Reggie’s Park o George asked about using the hotel and whether their lot is monitored. Steve pointed out that he has had family members be turned away during games. o School trying to cut ties with Jr. Vikings, probably not possible to use their fields. o This is the last weekend for soccer, so we can discuss this more at later meetings. o Steve suggested idea of offering the hotel owner to charge 5 dollars per car during game days. George seconded this idea. o Steve will reach out to hotel owner in June o Tim plans on reaching out to Congressman Walberg about acquiring some of the federal land near the school. • Wolverine Park o Plan to remove red railing and add a sidewalk up against the parking lot. This would require a consult with David Arthur or Manick and Smith. George suggested working with the village manager to open the project for bidding. o Could tie this into constructing a looping jogging/walking trail around the park. o Also discussed a boat launch on the north side of the park. Worried about it being too close to the dam. Steve suggested looking into the possibility of a “rustic” boat launch for canoes and kayaks only. Page 4 of 7 Agenda Item #4.A • Waterworks Park o Scout building’s parking lot construction will make a big difference in access to/upkeep of the park. o Picnic table broken (does it need to be fixed?) • Ford Park o Clarified location (where the Gazebo is at near the dam, where the boat launch on the north side of the river is). • Village Hub Park North and South. o Discussed whether recent court case involving Tom’s Auto Body would pertain to Village Hub Park North. A tree might need to be removed from the area, but it doesn’t seem like the park will be effected. • Memorial Park o Roof issues taken care of. o Had previous notes to add additional signage to promote the memorial themes of the park. • Arbor Chase Subdivision Park o Work with homeowners’ association to maintain the park. o HOA of Arbor Chase has forbidden us from adding anything to that park. o Discussion of why parks and rec is paying for maintenance (cutting) of park. • West Side Park o No issues • Viking Park o Still waiting on EGLE for final signoff on trail construction. o See if Mannik and Smith can push the issue. o Were originally thinking of constructing a bark trail with benches. There is an alternate proposal for blacktop trail, which would be much more expensive. o Own an easement that would allow us to construct a trail directly from the park to the high school. o Connecting with new village manager to discuss movement on this project. 7. New Business 7.A. Discuss Parking Issues at Reggie’s Park - Discussed during 6.C. 7.B. DDA Confirmed there will be no Pow Wow in Wolverine Park this Year. 8. Citizen Comments on Non-Agenda Items. No comments. 9. Commission Member Comments. No major comments. 10. Adjournment. Steve motions to adjourn, Jacob seconds, meeting adjourned at 8:40. Minutes taken in Doug’s absence by Michael Martin, Thank you Michael! Page 5 of 7 Agenda Item #4.B Page 1 of 2 Draft MINUTES PARKS AND RECREATION COMMISSION VILLAGE OF DUNDEE, MI WEDNESDAY, MAY 28, 2025 7:00 PM CONFERENCE ROOM A SPECIAL MEETING OF THE DUNDEE PARKS & RECREATION COMMISSION WAS HELD ON MAY 28, 2025 AT THE VILLAGE OFFICE CONFERENCE ROOM. 1. ROLL CALL The meeting was called to order at 7:04 pm by President Lechlak. Present were Doug Steinman, George Wilkins, Richard Arecheja, Jacob Lechlak, Michael Martin, Excused, Steve Ayre Also present were, and 1 interested citizen and David Kubiske and One other board member of David Arthur Consulting, LLC. 2. CALL TO ORDER Meeting of the Dundee Parks and Recreation Commission was called to order at: 7:04 PM 3. APPROVAL OF AGENDA No Agenda was printed for one topic: Review revised Plans for Community Youth Building to prepare to send to Council for biding process. 4. APPROVAL OF MINUTES 4.a Regular Meeting: May 14, 2025 - At next Regular Meeting June 11, 2025 Motion to approve the Minutes of the Date Meeting as printed. 5. CITIZEN’S COMMENTS 6. UNFINISHED BUSINESS 6.a Review Community Youth Center Revised Plans before presentation to Council to put out to Bid. Richard Arecheja moved, seconded by Michael Martin, to approve revised youth building plans and request Council to approve plans to be placed for biding. Five present members of the commission voted yes, motion carried 7. NEW BUSINESS Page 6 of 7 Agenda Item #4.B Page 2 of 2 Draft 8. CITIZEN COMMENTS ON NON-AGENDA ITEMS 9. COMMISSION MEMBER COMMENTS 10. ADJOURNMENT There being no further business before the Council the meeting adjourned at 8:11 PM pm. Doug Steinman, Secretary Parks and Recreation Commission May 28, 2025 Page 7 of 7