Parks and Recreation Commission

AGENDA Village of Dundee Parks and Recreation Commission Wednesday, September 10, 2025 A meeting of the Parks and Recreation Commission will be held Wednesday, September 10, 2025 in the Village Council Chambers at 7:00 PM. 1. ROLL CALL 2. CALL TO ORDER 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 4.A Regular Meeting: Date Parks and Recreation Commission - Aug 13 2025 - Minutes - Pdf Parks and Recreation Commission - Aug 13 2025 - Minutes - Html 5. CITIZEN’S COMMENTS 6. UNFINISHED BUSINESS 6.A Continue discussion of 2025 projects for our parks this summer per items in our 5 Year Plan. Status of Wolverine Park cost and whether DPW is agreeable to doing de-construction of existing items to be replaced. Ryan was going to talk to DPW. Ryan spoke to DPW: I spoke with Ron. He stated that the DPW torch cut the rail, saw cut the asphalt, and dig the posts out and then do as needed to fill it in. He also stated this would be a fall early winter project based on their schedule. Pending quote from David Arthur Inc. 6.B Continue discussion of Schedule maintenance of buildings and cleaning required. Inspection was performed last year, list is in village office.  Youth Community Building  Reggie's Park  Wolverine Park  Waterworks Park  Ford Park  Village Hub Park South  Village Hub Park North  Memorial Park  Arbor Chase Subdivision Park  West Side Park  Viking Park Page 1 of 8  Pending park visits for inspections 6.C Discuss rental agreement ideas for the Dundee Civic Community Center. Members have copies of Old Mill Banquet Hall rental Agreement to discuss and develop our agreement draft for the Dundee Civic Community Center. Waiting inquires to village office for cost of current cleaning crew. 6.D Discuss maintenance cost for Dundee Civic Community Center. Continue discussion on maintenance cost for Dundee Civic Community Center We need to decide exactly what type of cleaning desired and how often. Also, we need estimates on appliance cost per month to develop a budget and cost estimate to present to council when bids come back on construction costs. Further discussion to follow when we get required data 6.E Flag Football Interest Survey Steve Ayre would like feedback on survey 7. NEW BUSINESS 7.A Village Damn Light Replacement The total cost of the lights is 3919.98. Half will come out of the park line item as indicated in the memo. The DDA will be voting on to cover the other half. 7.B Fishing Club Updates - George Wilkins 7.C Soccer Updates - Rich or Jacob 8. CITIZEN COMMENTS ON NON-AGENDA ITEMS 9. COMMISSION MEMBER COMMENTS 10. ADJOURNMENT Please Note – The Village of Dundee is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations, in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact the Village Manager, at 734-529-3430 or mhoffmeister@villageofdundee.net to allow the Village to make reasonable accommodations for those persons. Public comment can be made through the Public Comment Form located at https://dundeevillage.civicweb.net/Portal/CitizenEngagement.aspx Page 2 of 8 Agenda Item #4.A Page 1 of 3 Draft MINUTES PARKS AND RECREATION COMMISSION VILLAGE OF DUNDEE, MI WEDNESDAY, AUGUST 13, 2025 6:30 PM CONFERENCE ROOM A REGULAR MEETING OF THE DUNDEE PARKS & RECREATION COMMISSION WAS HELD AT THE VILLAGE OFFICE CONFERENCE ROOM. 1. ROLL CALL Present were Jacob Lechlak, Doug Steinman, George Wilkins, Michael Martin, Absent: (Excused) Richard Arecheja, & Steve Ayre Also present were, Tim Bordine, Ryan Rudzis 2. CALL TO ORDER Meeting of the Dundee Parks and Recreation Commission was called to order at: 7:00 PM 3. APPROVAL OF AGENDA Village Trustee George Wilkins moved, seconded by Secratery Doug Steinman, Motion to approve the agenda as printed. RESULT: Carried MOVER: Village Trustee George Wilkins SECONDER: Secratery Doug Steinman 4. APPROVAL OF MINUTES 4.a Regular Meeting: July 9, 2025 Village Trustee George Wilkins moved, seconded by President Jacob Lechlak, Motion to approve the Minutes of the Date Meeting as printed. RESULT: Carried MOVER: Village Trustee George Wilkins SECONDER: President Jacob Lechlak 5. CITIZEN’S COMMENTS None 6. UNFINISHED BUSINESS 6.a Develop Parks & Recreation bylaws - Reviewed Bylaw Draft Final Revision. Parks & Recreation agreed on Final Draft as written. Request approval of Council September 2, 2025 Meeting. Send PDF to Ryan for Council Agenda. 6.b Finish discussion of 2025 projects for our parks this summer per items in our 5 Year Plan. Status of Wolverine Park cost and whether DPW is agreeable to Page 3 of 8 Agenda Item #4.A Page 2 of 3 Draft doing de-construction of existing items to be replaced. Ryan spoke to DPW: I spoke with Ron. He stated that the DPW torch cut the rail, saw cut the asphalt, and dig the posts out and then do as needed to fill it in. He also stated this would be a fall early winter project based on their schedule. Ryan to consult with David Arthur for an cost estimate of work to be done at Wolverine Park for Accessibility improvements. 6.c Finish discussion of Schedule maintenance of buildings and cleaning required. Inspection was performed last year, list is in village office.  Youth Community Building  Reggie's Park  Wolverine Park  Waterworks Park  Ford Park  Village Hub Park South  Village Hub Park North  Memorial Park  Arbor Chase Subdivision Park  West Side Park  Viking Park - Ryan will look into current cost estimate for remediation of contaminates with Mike Hoffmeister of Mannik & Smith Group. Park visits Tabled until September Meeting for all-members to be present 6.d Discuss needs & estimates for maintenance of new Dundee Civic Community Center. We would like to present estimated yearly cost of all maintenance for approval request of bids when appropriate, with Council. Thoughts on maintenance cost were discussed. We need to decide exactly what type of cleaning desired and how often. Also, we need estimates on appliance cost per month to develop a budget and cost estimate to present to council when bids come back on construction costs. Further discussion to follow when we get required data. 6.e Flag Football Interest Survey Steve Ayre would like feedback on survey Steve was absent for meeting, he has redone the form and will discuss at future P&R meeting. 7. NEW BUSINESS 7.a Fishing Club Updates - George Wilkins Next fishing event will be at David Kubiskie's pond. Will teach how to clean fish. Ryan suggested we add $1000 to next years budget to fund the fishing club. Parks and Recreation Commission August 13, 2025 Page 4 of 8 Agenda Item #4.A Page 3 of 3 Draft 7.b Soccer Updates - Jacob reported Fall Soccer league is starting first week of September for 6 weeks. 8. CITIZEN COMMENTS ON NON-AGENDA ITEMS None 9. COMMISSION MEMBER COMMENTS None 10. ADJOURNMENT Next P&R Mtg will start at 6:30pm to allow time to inspect parks. There being no further business before the Parks & Recreation Commission, the meeting was adjourned at 8:11 pm. Doug Steinman, Secretary Parks and Recreation Commission August 13, 2025 Page 5 of 8 Agenda Item #4.A MINUTES PARKS AND RECREATION COMMISSION VILLAGE OF DUNDEE, MI WEDNESDAY, AUGUST 13, 2025 6:30 PM CONFERENCE ROOM A REGULAR MEETING OF THE DUNDEE PARKS & RECREATION COMMISSION WAS HELD AT THE VILLAGE OFFICE CONFERENCE ROOM. 1. ROLL CALL Present were Jacob Lechlak, Doug Steinman, George Wilkins, Michael Martin, Absent: (Excused) Richard Arecheja, & Steve Ayre Also present were, Tim Bordine, Ryan Rudzis 2. CALL TO ORDER Meeting of the Dundee Parks and Recreation Commission was called to order at: 7:00 PM 3. APPROVAL OF AGENDA Village Trustee George Wilkins moved, seconded by Secratery Doug Steinman, Motion to approve the agenda as printed. RESULT: Carried MOVER: Village Trustee George Wilkins SECONDER: Secratery Doug Steinman 4. APPROVAL OF MINUTES 4.a Regular Meeting: July 9, 2025 Village Trustee George Wilkins moved, seconded by President Jacob Lechlak, Motion to approve the Minutes of the Date Meeting as printed. RESULT: Carried MOVER: Village Trustee George Wilkins SECONDER: President Jacob Lechlak 5. CITIZEN’S COMMENTS None 6. UNFINISHED BUSINESS 6.a Develop Parks & Recreation bylaws - Reviewed Bylaw Draft Final Revision. Parks & Recreation agreed on Final Draft as written. Request approval of Council September 2, 2025 Meeting. Send PDF to Ryan for Council Agenda. 6.b Finish discussion of 2025 projects for our parks this summer per items in our 5 Year Plan. Status of Wolverine Park cost and whether DPW is agreeable to Page 6 of 8 Agenda Item #4.A doing de-construction of existing items to be replaced. Ryan spoke to DPW: I spoke with Ron. He stated that the DPW torch cut the rail, saw cut the asphalt, and dig the posts out and then do as needed to fill it in. He also stated this would be a fall early winter project based on their schedule. Ryan to consult with David Arthur for an cost estimate of work to be done at Wolverine Park for Accessibility improvements. 6.c Finish discussion of Schedule maintenance of buildings and cleaning required. Inspection was performed last year, list is in village office.  Youth Community Building  Reggie's Park  Wolverine Park  Waterworks Park  Ford Park  Village Hub Park South  Village Hub Park North  Memorial Park  Arbor Chase Subdivision Park  West Side Park  Viking Park - Ryan will look into current cost estimate for remediation of contaminates with Mike Hoffmeister of Mannik & Smith Group. Park visits Tabled until September Meeting for all-members to be present 6.d Discuss needs & estimates for maintenance of new Dundee Civic Community Center. We would like to present estimated yearly cost of all maintenance for approval request of bids when appropriate, with Council. Thoughts on maintenance cost were discussed. We need to decide exactly what type of cleaning desired and how often. Also, we need estimates on appliance cost per month to develop a budget and cost estimate to present to council when bids come back on construction costs. Further discussion to follow when we get required data. 6.e Flag Football Interest Survey Steve Ayre would like feedback on survey Steve was absent for meeting, he has redone the form and will discuss at future P&R meeting. 7. NEW BUSINESS 7.a Fishing Club Updates - George Wilkins Next fishing event will be at David Kubiskie's pond. Will teach how to clean fish. Ryan suggested we add $1000 to next years budget to fund the fishing club. Parks and Recreation Commission August 13, 2025 Page 7 of 8 Agenda Item #4.A 7.b Soccer Updates - Jacob reported Fall Soccer league is starting first week of September for 6 weeks. 8. CITIZEN COMMENTS ON NON-AGENDA ITEMS None 9. COMMISSION MEMBER COMMENTS None 10. ADJOURNMENT Next P&R Mtg will start at 6:30pm to allow time to inspect parks. There being no further business before the Parks & Recreation Commission, the meeting was adjourned at 8:11 pm. Doug Steinman, Secretary Parks and Recreation Commission August 13, 2025 Page 8 of 8