City Council Committee of the Whole

CITY OF DUVALL CITY COUNCIL COMMITTEE OF THE WHOLE MINUTES October 2, 2018 – 4:00 p.m. Riverview Educational Service Center – 15510 – 1st Ave NE Mayor Pro Tem Eyer called the meeting to order at 4:05 p.m. Council present: Matthew Eyer, Michelle Hogg, Mike Remington, Dianne Brudnicki, Jason Walker, Jennifer Knaplund, Amy McHenry Staff present: Lara Thomas, Lindsey Vaughn, Carey Hert, Diana Hart, Jodi Wycoff I. Good of the Order Councilmember Walker said that there is a new committee to create local policy that was formed by the Department of Ecology and that the committee needs Duvall Council representation. Councilmember Walker said he will officially request volunteers during the regular meeting. II. Items 1. Budget Review and Department Presentations  General Overview: Mayor Ockerlander gave a presentation introducing the proposed 2019/2020 biennial budget. Mayor Ockerlander reviewed the areas of focus for this budget including unfunded mandates, funding deferred maintenance and streamlining City operations. Mayor Ockerlander said that the budget acknowledges and assumes a slowdown in the real estate market and explained that the budget includes new FTEs (full-time equivalent) for the Public Works and Building departments. Mayor Ockerlander said that the City Administrator position will remain vacant through 2020; however, if revenues allow, filling the position earlier will be reevaluated. Mayor Ockerlander reviewed additional assumptions made during the development of the proposed budget and challenges that the City faces in the next biennium. Lastly, Mayor Ockerlander reviewed the calendar for future meetings and answered questions from Council.  Finance Department: Lindsey Vaughn, Finance Director, and Jodi Wycoff, City Clerk, gave a presentation on the proposed 2019/2020 Finance Department budget. The budget includes salaries, supplies and services for both the Finance and Clerk’s Departments. Ms. Vaughn explained that the City now qualifies for annual audits from the State Auditor’s Office which is an increased cost from year’s past. Ms. Vaughn and Ms. Wycoff shared items that were not requested in this budget but will likely be requested in the next biennial budget including an evaluation of the financial software and Human Resources staffing and/or contract. Lastly, Ms. Vaughn and Ms. Wycoff reviewed the 2018 accomplishments and 2019/2020 goals for their respective departments and answered questions from Council. Committee of the Whole Meeting 10/02/18 Approved 10/16/18   IT Department: The City of Duvall contracts with City of Snoqualmie for IT Services. Below is the report from Snoqualmie IT Manager, PJ Rodriguez. PJ Rodriguez, IT Manager, gave a presentation on the proposed 2019/2020 IT Department budget including specific budget items in each category. Mr. Rodriguez also reviewed the accomplishments for 2018 as well as their 2019/20 work plan and answered questions from Council about specific projects.  Executive: Mayor Ockerlander reviewed the proposed Executive budget for 2019/2020 and explained the workplan for the next biennium. Mayor Ockerlander introduced Diana Hart, Administrative Assistant III, who supports the Executive branch. Ms. Hart explained her role for the Executive department. Mayor Ockerlander then answered questions from Council regarding the workplan and budget.  Legislative: Mayor Pro Tem Eyer reviewed the proposed 2019/2020 Legislative budget which includes salaries, regional association memberships, training, and general operating expenses for the City Council and Planning Commissioners. Mayor Pro Tem Eyer explained that expenses for Planning Commission used to be budgeted out of the Planning Department budget but were moved to Legislative in this budget cycle. The Legislative budget also includes funding for elections and voter registration costs. Council discussed the reduction in room rental costs which assumes Council meetings will be moved to the Duvall Visitor Center. Council will continue the discussion at a future meeting. III. Adjournment The Committee of the Whole adjourned at 6:55 p.m. Written Reports – The following written reports were distributed in the Committee of the Whole packet.  Water and Wastewater Agency Response Network (WAWARN)  September 2018 Sales Tax Report ATTEST: Matthew Eyer, Mayor Pro Tem Jodi Wycoff, City Clerk Committee of the Whole Meeting 10/02/18 Approved 10/16/18