City Council

April 8, 2024 MINUTES OF A REGULAR MEETING OF THE DWIGHT VILLAGE BOARD OF TRUSTEES Held in the Public Services Complex 209 South Prairie Avenue, Dwight Illinois April 8, 2024 at 6:30PM President Johnson called the meeting to order at 6:37PM and asked for a roll call. PRESENT: Paul Johnson, Village President; Marla Kinkade, Trustee; Jenny Johnson, Trustee; Brian Berta, Trustee; and Pete Meister, Trustee ABSENT: Justin Eggenberger, Trustee OTHER Village Officials in Attendance: Crissy Livingston, Village Administrator; Cory Scoles, Public Works Director; Mike Nolan, Police Chief; Michael Callahan, EMS Chief, and Whitney Scott, Village Clerk CONSENT AGENDA The following items were presented for consent agenda: (a) Payment of the March 29, 2024 bills in the amount of $69,388.70, (b) Payment of the April 8, 2024 bills in the amount of $55,266.29, (c) Minutes of the March 25th Village Board Meeting, (d) Minutes of the March 25, 2024 Public Hearing, (e) Resolution 2024-09 authorizing and approving the execution of a proposal from the General Code, and (f) Authorizing and approving $40,500.00 proposal from Grassers Plumbing & Heating for the A/C Unit. Trustee Berta requested clarification on the proposal from Grassers, so it was moved to New Business for further discussion. Trustee Johnson made a motion, with a second from Trustee Kinkade, to approve Consent Agenda items a – e. Roll call. All voted aye. Motion carries, 4-0. PUBLIC FORUM Steve Fritch, Father John Bosco, and Mike Lovell were in attendance to present their request for reimbursement for necessary concrete repairs at St. Patrick’s Church. They explained that they’ll be resurfacing the parking lot and replacing many deteriorating curbs and sidewalks. The Board advised that the sidewalk reimbursement could be covered by the current ordinance, but that there is no such ordinance that covers any reimbursement for curb replacements. The Board discussed and unanimously agreed to refer this to the Ordinance Committee for further consideration. PRESIDENT’S REPORT None VILLAGE REPORTS Village Administrator Livingston advised that Chamlin was hanging door hangers throughout town, asking residents that hadn’t yet completed their lead-line surveys to complete those as soon as possible. 1 April 8, 2024 Chief Callahan confirmed that ambulance 1815 is at the paint shop for approximately two weeks and then electrical would begin. He also stated that ambulance 1824 is back in service and continues to be monitored daily. Callahan also stated that the Medicare collection period (4/1/23 – 3/31/24) is nearing a close and he will be uploading data over the next several months; explaining that the end goal is to present the data to Congress to increase Medicare reimbursements. President Johnson added that there is a bill pending State legislature that will allow EMS agencies to bill direct for lift assists, specifically trying to curtail the abuse of those types of excess calls. Chief Nolan stated that the physical and written testing for new officers would be held Saturday April 13th for the six candidates. He confirmed that our two newest officers are in the homestretch of their training and that he’d be going to visit at the end of the week and take them out for lunch. Nolan also advised that Officer Santiago would be attending a 2-day “Women in Criminal Justice” seminar and that Grundy County has posted two FLOCK cameras on the north end of town. Public Works Director Scoles confirmed that bags and chipping has started off strong and thanked the residents for their patience; they had chipped every day the prior week and would be starting on the south side of town this upcoming week. Scoles also advised that Joe will be flushing hydrants this week. He also provided an update on the street sweeper, confirming they had been onsite for a demo and that he’s working on necessary repairs and best pricing. Scoles also said he’s excited for the progress on the lead-line surveys and congratulated Joe, Sara & Tony for their success in completing several licensing qualifications. COMMITTEE MEETINGS Public Properties and Utility Committee, Monday April 8, 2024 at 5:45pm PRESENT: President Johnson and Trustees Kinkade, Berta, Johnson, and Meister Others in Attendance: Public Works Director Scoles, Sewer Operator Tutterow, Chief Nolan, EMS Chief Callahan, Village Administrator Crissy Livingston, and Village Clerk Whitney Scott Kinkade called the meeting to order at 5:45pm. Request to Allow Chickens within Village limits: The committee reviewed the request to allow chickens within Village limits and reviewed several area Ordinances. The committee unanimously agreed to refer to the Ordinance Committee to create guidelines and permitting fees. Request from Dwight Fire District: The Dwight Fire department discovered an issue when their most recent water and sewer utility invoice was 8-10 times higher than average. Their investigations discovered a water leak issue under their bay, where an older service line had disintegrated. Repairs have been completed by a certified plumber. The fire department requested to remove the sewer charges from the account. The Committee unanimously approved the one-time forgiveness. Renfrew Park West parking lot: Livingston confirmed that the Route 66 Tourism Project has gone out for bid; the lot will have two EV Charging Stations, larger parking spaces, upgraded parking lot lighting, sidewalk replacements, a dumpster enclosure, and curb and gutters. Livingston confirmed reusing the existing power will bring cost savings. Kinkade made a motion, with unanimous approval from the committee, to recommend the Board accept Opperman’s lowest bid. [MOTION] Trustee Kinkade made a motion, with a second from Trustee Johnson, to approve the bid from Opperman’s Construction Company. Roll call. All voted aye. Motion carries, 4-0. OSLAD Grant: Livingston also advised there are no new major updates on the OSLAD Grant from the State; she hopes to begin the design process in May and hopefully begin the project Fall of 2024, but it may be pushed out to Spring of 2025. With no further business to discuss, it was unanimously approved to adjourn the meeting at 6:05PM. 2 April 8, 2024 Administration & Finance Committee, Monday April 8, 2024 at 6:15pm PRESENT: Village President Paul Johnson, Trustees Kinkade, Berta, Johnson, and Meister ABSENT: Trustee Eggenberger Other Village Officials in Attendance: Public Works Director Scoles, Sewer Operator Tutterow, Village Administrator Livingston, Chief Nolan, Chief Callahan, and Village Clerk Scott President Johnson called the meeting to order at 6:15pm. The Dwight Economic Alliance submitted a request for $15,500 for the 2024 4th of July fireworks expenses. The DEA shared a copy of their quote from Crater Fireworks supporting the $15,500 request, as well as historic costs and Village donations. The committee discussed and unanimously agreed it was in the Village’s best interest to allow the DEA to continue managing annual fireworks, and the Village to sponsor the expenses, but that it should be clearly advertised that the Village does pay those costs. The committee also expressed the need to clarify that any donations received by the DEA towards the fireworks expenses should be refunded to the Village, and or offset the next years’ expenses. With no further business to discuss, it was unanimously approved to adjourn the meeting at 6:30PM. The committee also discussed options for hosting fireworks on Friday July 5th or Saturday July 6th with hopes that area businesses might benefit from additional attendance in town. The DEA will follow up with Crater Fireworks to confirm pricing and availability. Finding no further business, the Committee unanimously agreed to adjourn the meeting at 6:36PM. OLD BUSINESS None NEW BUSINESS From Consent Agenda, item (f) Grasser’s Plumbing & Heating proposal, was further discussed. Livingston confirmed that this was for the Police & EMS A/C unit, near the rear door of the Village Complex. Livingston confirmed that they had sent this out for bid, and others came in at $90,000 and higher, that Grasser’s bid at $40,500 was the lowest bid received. Trustee Johnson made a motion, with a second from Trustee Meister, to approve the proposal as submitted. Roll call. All voted aye. Motion carries, 4-0. A proposed Ordinance amending the Fiscal Year 23/24 Budget was presented for review. Trustee Kinkade made a motion, with a second from Trustee Johnson, to approve the Ordinance as proposed. Roll call. All voted aye. Motion carries, 4-0. A COPY OF ORDINANCE 1509 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK A Letter of Resignation from Randy Irvin, effective April 3, 2024, was presented for approval. Trustee Kinkade made a motion, with a second from Trustee Berta, to approve the resignation as submitted. Roll call. All voted aye. Motion carries, 4-0. President Johson appointed Trustee Kinkade to serve as Pro-Tem Mayor for the remainder of her term. Resolution 2024-10 a Resolution for Removal of Banking Authority, removing Randy Irvin was presented for consideration. Trustee Johnson made a motion, with a second from Trustee Meister, to approve the Resolution as proposed. Roll call: Johnson (aye), Kinkade (aye), Meister (aye), Berta (aye), Eggenberger (absent). Motion carries, 4-0. A COPY OF RESOLUTION 2024-10 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK 3 April 8, 2024 Resolution 2024-11 a Resolution of the Board of Trustees of the Village of Dwight Regarding Contract for work, accepting a bid from Opperman Construction Company in the amount of $312,761.00 for the Renfrew West Parking lot, was presented for consideration. Trustee Kinkade made a motion, with a second from Trustee Meister, to approve the Resolution as proposed. Roll call: Johnson (aye), Kinkade (aye), Meister (aye), Berta (aye), Eggenberger (absent). Motion carries, 4-0. A COPY OF RESOLUTION 2024-11 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK Resolution 2024-12 a Resolution Regarding Sponsorship for Fourth of July Celebration, agreeing to sponsor the 2024 fireworks up to the amount of $15,500.00, was presented for consideration. Trustee Meister made a motion, with a second from Trustee Johnson, to approve the Resolution. Roll call: Johnson (aye), Kinkade (aye), Meister (aye), Berta (aye), Eggenberger (absent). Motion carries, 4-0. A COPY OF RESOLUTION 2024-12 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK Resolution 2024-13 a Resolution of Certificate of Authority by Vote was presented for consideration. Trustee Kinkade made a motion, with a second from Trustee Berta, to approve the Resolution as proposed. Roll call: Johnson (aye), Kinkade (aye), Meister (aye), Berta (aye), Eggenberger (absent). Motion carries, 4-0. A COPY OF RESOLUTION 2024-13 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK President Johnson presented the appointment of Joshua Jahn to serve as Village Trustee the remainder of the current term. Trustee Kinkade made a motion, with a second from Trustee Meister, to approve the appointment. Roll call. All voted aye. Motion carries, 4-0. Finding no further business, President Johnson asked for a motion to adjourn. A motion to adjourn was made by Trustee Kinkade with a second by Trustee Berta. All voted aye by voice vote. The meeting adjourned at 7:34PM. APPROVED: _______________________________________ Paul Q. Johnson, Village President ATTEST: ____________________________________ Whitney M. Scott, Village Clerk 4