City Council

May 13, 2024 MINUTES OF A REGULAR MEETING OF THE DWIGHT VILLAGE BOARD OF TRUSTEES Held in the Public Services Complex 209 South Prairie Avenue, Dwight Illinois May 13, 2024 at 6:30PM President Johnson called the meeting to order at 6:30PM and asked for a roll call. New Police Officers Kyle Henson and Sevin Vargas were sworn in. PRESENT: Paul Johnson, Village President; Marla Kinkade, Trustee; Jenny Johnson, Trustee; Brian Berta, Trustee; Pete Meister, Trustee; and Josh Jahn, Trustee ABSENT: Justin Eggenberger, Trustee OTHER Village Officials in Attendance: Crissy Livingston, Village Administrator; Mike Nolan, Police Chief; Michael Callahan, EMS Chief; and Whitney Scott, Village Clerk CONSENT AGENDA The following items were presented for consent agenda: (a) Payment of the May 13, 2024 bills in the amount of $291,261.69, (b) Approval of the March 2024 Treasurer’s Report (c) Minutes of the April 22, 2024 Village Board Meeting, (d) Approval of a fund transfer of $7,003.75 from the (51) Water Fund to (41) Water Bond Fund for paying interest on a bond, (e) Approval of a fund transfer of $24,461.25 from the (36) NHRM Sales Tax Fund to the (47) NHRM Bond Fund for paying interest on a bond, (f) Approval of Resolution 2024-14 Clark Baird Smith LLP regarding legal services, and (g) Approval of Resolution 2024-15 appropriating $150,000.00 of Motor Tax Fuel funds for the purpose of maintaining streets and highways. Trustee Johnson made a motion, with a second from Trustee Meister, to approve Consent Agenda items a – g. All voted aye. Motion carries, 5-0. A COPY OF RESOLUTION 2024-14 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK A COPY OF RESOLUTION 2024-15 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK PUBLIC FORUM None PRESIDENT’S REPORT President Johnson reported that he had received a complaint from a resident regarding fees associated with filling pools; Johnson advised the resident of the available options and suggested they attend a Board Meeting to address the Board and present possible solutions. 1 May 13, 2024 VILLAGE REPORTS Village Administrator Livingston stated that it is National Police Week and shared her thanks to Chief Nolan, all of the officers, and Vicky, for all of their work in keeping the Village safe! She stated that in her 13 months with the Village, they’ve hired six new officers, and appreciates everyone’s efforts in training and keeping the department running smoothly. Livingston also shared that next week is EMS & Public Works Week, and that they’ll be closing the Village Complex at 1:00pm next Tuesday to celebrate all groups with a cookout at the park. Livingston also shared a reminder that there is no meeting May 27th because of the Memorial Day holiday, and the next regularly scheduled meeting is June 10th. Livingston reported that Opperman will begin work on the Renfrew Park parking lots within the next week or two and that the OSLAD Grant is waiting on IDNR Review and she hopes to have an update in early June. She also advised that the second phase planning for the OSLAD Grant would begin soon, though it would be dependent on qualifying as a distressed community again. Livingston also stated that she’s looking into grant opportunities for downtowns and main street, and costs associated to work with a firm to assist. Chief Callahan stated that Ambulance 1815 is back from the paint shop and chassis work will begin next week. He explained that some specs would void the Ford Warranty, but that he had received an exemption. Callahan stated that they had received a $1,000 grant from Bob’s Discount Furniture, which went towards the purchase of two new mattresses and bed frames, and a $200 grant from Harbor Freight which will be used towards stocking up on cleaning supplies to detail the rigs. Callahan also reported that there had been two runs to Joliet within the last two months, advising that Morris is redirecting stroke patients to St. Joe for treatment, as they’re the only certified provider in the area. Callahan confirmed that Riverside can take these calls but is not yet certified. He stated that they will be working on PR events to educate the community. Callahan also reported that EMS will be hosting CPR Training and Camp 911 this week. Chief Nolan confirmed that the two newest recruits had reported to the academy last Sunday, were starting week 2 today, and both doing great. Nolan stated that the NNO letters had gone out over the last month and donations were starting to come in. Nolan reported that there was an altercation at the Love’s Truck Stop between two truck drivers which led to a shooting; there have been no arrests and Grundy County State’s Attorney is reviewing. Nolan also reported that approximately 40 letters have gone out to residents violating the tall grass ordinance. Joe Fritsch reported that Public Works continues working on the service line surveys, and the street sweeper is working well! COMMITTEE MEETINGS Administration & Finance Committee, Monday May 13, 2024 at 5:45pm PRESENT: President Johnson and Trustees Kinkade, Meister, Jahn, Berta, and Johnson Others in Attendance: Village Administrator Livingston, Chief Nolan, Chief Callahan, and Village Clerk Scott President Johnson called the meeting to order at 5:45pm. Adam Dontz with GLCEDC was in attendance to present an overview of the work completed to date by the GLCEDC and request a partnership to complete a water study at the approximate cost of $20,000.00. Dontz explained that he had completed in-depth studies with ComEd and Nicor and would like to further research the Village utilities to provide a comprehensive overview and strategically market the Mega- Site. Dontz further explained that the Farnsworth study had been completed more than 20 years ago and that we need to better understand the available resources. Because the $20,000 was not budgeted, Dontz 2 May 13, 2024 recommended a partnership of the Village paying the initial $10,000 up front and then reimbursing the GLCEDC the second installment of $10,000 in the 2025-2026 FY Budget. The Committee discussed and unanimously agreed that it was necessary to proceed with the water study. A resolution outlining the partnership will be presented to the Board at the next regularly scheduled meeting. Finding no further business, the Committee unanimously agreed to adjourn the meeting at 6:23PM. OLD BUSINESS None NEW BUSINESS Raymond “Matthew” Norris submitted a Curb Cut Permit Application for the property at 309 W Delaware Street, requesting to cut eight (8) linear foot of concrete. Trustee Kinkade made a motion, with a second from Trustee Berta, to approve the permit application as submitted. Roll call. All voted aye. Motion carries, 5-0. Livingston presented a proposal from Central Tank Coatings, Inc, for the downtown water tower project at the cost of $225,000 (which excludes the line item for the cathodic protection option but does include an estimated $25,000 for the design and artwork). Trustee Jahn made a motion, with a second from Trustee Meister, to approve the proposed agreement. Roll call. All voted aye. Motion carries, 5-0. Livingston also presented a proposal from EJ Equipment, Inc. for the purchase of a 2005 Tymco Street Sweeper in the amount of $49,000. Trustee Kinkade made a motion, with a second from Trustee Johnson, to approve the purchase. Roll call. All voted aye. Motion carries, 5-0. Chief Nolan shared a proposal from Sutton Ford for the purchase of a 2024 Ford Police Interceptor at the state bid/base price of $41,323.00. Trustee Johnson made a motion, with a second from Trustee Berta, to approve the purchase. Roll call. All voted aye. Motion carries, 5-0. Matthew Chesney, with Southwestern Advantage, submitted an application for solicitation to sell educational and leadership products. Trustee Johson made a motion, with a second from Trustee Jahn, to deny the application. Roll call. All voted no. Motion denied, 5-0. Finding no further business, President Johnson asked for a motion to adjourn. A motion to adjourn was made by Trustee Kinkade with a second by Trustee Berta. All voted aye by voice vote. The meeting adjourned at 7:08PM. APPROVED: _______________________________________ Paul Q. Johnson, Village President ATTEST: ____________________________________ Whitney M. Scott, Village Clerk 3