City Council

June 10, 2024 MINUTES OF A REGULAR MEETING OF THE DWIGHT VILLAGE BOARD OF TRUSTEES Held in the Public Services Complex 209 South Prairie Avenue, Dwight Illinois June 10, 2024 at 6:30PM President Johnson called the meeting to order at 6:31PM and asked for a roll call. PRESENT: Paul Johnson, Village President; Marla Kinkade, Trustee; Jenny Johnson, Trustee; Brian Berta, Trustee; Pete Meister, Trustee; Justin Eggenberger, Trustee and Josh Jahn, Trustee OTHER Village Officials in Attendance: Crissy Livingston, Village Administrator; Cory Scoles, Public Works Director; Michael Callahan, EMS Chief; and Whitney Scott, Village Clerk CONSENT AGENDA The following items were presented for consent agenda: (a) Payment of the June 10, 2024 bills in the amount of $118,459.16, (b) Minutes of the (correction to the Agenda, which had April 22nd Minutes listed) May 13, 2024 Village Board Meeting, (c) Approval of a fund transfer of $126,584.78 from the (01) General Fund to (38) Capital Expenditure, (d) Approval of a fund transfer of $649,429.67 from the (01) General Fund to (38) Capital Expenditure, (e) Approval of payment of $90,572.06 for two (2) 2024 Dodge Ram Trucks, and (f) Approval of additional repairs to Water Tower contract in the amount of $35,000.00. Trustee Eggenberger made a motion, with a second from Trustee Johnson, to approve Consent Agenda items a – f. All voted aye. Motion carries, 6-0. PUBLIC FORUM Patty Rosenbaum, on behalf of the Village Township, was in attendance to discuss their new location and advised that they intended to sell the Gothic Church. She confirmed that they had closed on their new location May 31st and would be moving over the next few months. Rosenbaum advised that they wanted to bring it to the Board to consider taking over ownership. She confirmed that annual repairs are minimal, the building is structurally sound, it is fully air conditioned, and has an ADA entrance and restrooms. She confirmed they’re not currently in a rush to sell, that they just wanted to include the Board in their discussions. She did also confirm that the building was gifted to the Township and they would gift it to the Village, if interested. The Board agreed to further discuss the opportunity at a future meeting. PRESIDENT’S REPORT None VILLAGE REPORTS Village Administrator Livingston shared a big congratulations and thank you to Cory Scoles as he celebrated his 22nd Anniversary with the Village on June 1st. Livingston also expressed her thanks to Ganz Greenhouse in Marseilles for their fourth year of donations of flowers to Rotary Park, Downtown, Stevenson Pool, and near the Nursing Home. She advised the Village was awarded one of the two Safe Routes to Schools Grants that had been applied for, and that once official paperwork is 1 June 10, 2024 signed and received, planning for the 100% funded $250,000.00 project will include sidewalks along Philmar Street from Franklin Street to Union Street (Illinois 47), Wilmac Street from the high school to Chicago Street, and Chicago Street from Wilmac Street to Williams Street. Livingston also confirmed that the Renfrew Park West Parking Lot project was on schedule and should be completed by the end of June. Chief Callahan thanked Livingston for the Cookout last month. Callahan confirmed that ambulance 1815 would be headed for the electrical portion of the remount project on Monday and should be completed within approximately 30 days, and then heading for final inspection. Callahan advised that ambulance 1824 would be out of service Wednesday, June 12th for the necessary repairs on the master cylinder. He also shared that 1824 is coming up on its two-year anniversary of the remount project and has been on 1,454 calls and has 44,672 miles on it. Tim Greist, Building Inspector, advised that he didn’t have anything to report, but explained that applicants have been referred to him to inquire about the occupancy permit for the new Williams Street Townhouse Project. Livingston confirmed that she’ll work with Attorney Ehrgott to resolve this as soon as possible. Public Works Director Scoles thanked his crew for all their work chipping and Coralyn and her team for all their work at the pool. Scoles shared that though the baseball season is nearing the end, he’s looking forward to the Enger Tournament July 11th – 14th. He also invited the community to visit Lion’s Lake, stating that the Lion’s Club has done an amazing job cleaning it up and maintaining it, and it’s looking the best it has in years and is very appreciated. Sara Tutterow, Sewer Operator, advised she didn’t have anything to report, but thanked Livingston and the Board for all the things! COMMITTEE MEETINGS Public Properties & Utilities Committee, Monday June 10, 2024 at 6:00pm Present: Village President Johnson, Trustees Berta, Johnson, Eggenberger, Kinkade, Meister, and Jahn, EMS Chief Callahan, Public Works Director Scoles, Village Administrator Livingston, Village Clerk Scott Trustee Kinkade called the meeting to order at 6:00pm. Village Complex Repairs: Livingston provided an update on the necessary repairs from the flood damages and confirmed $143,000.00 would be covered by insurance. The committee reviewed options for floor coverings can cabinets and unanimously agreed to approve repairs to begin as soon as possible; sticking with the VCT flooring option throughout EMS Quarters. Livingston will request an updated quote. Trustee Meister made a motion, with a second from Trustee Berta, to move forward with the proposed Village Complex Repairs. Roll call. All voted aye. Motion carries, 6-0. Stevenson Pool: Livingston shared a thank you to Sara and the guys, explaining that getting the pool opened this season has been a struggle. Livingston advised that they really need to start looking into next steps for necessary repairs, explaining that the filter system and underground piping need attention. Livingston stated that there is $20,000.00 budgeted for pool repairs but advised the need to further research how to prolong the life of the pool and create a long-term plan and budget. The committee unanimously approved Livingston and Scoles further researching and providing additional options at a future meeting. 2 June 10, 2024 OSLAD SFY24&SF25: Livingston confirmed that IDNR has signed off on the plans and confirmed the 100% grant funding; planning and design work will begin in late June or early July and that the project should go out for bid in January 2025 with construction beginning in Spring of 2025. Livingston advised that a new OSLAD grant should open soon and requested approval to begin on the application for Phase 2. The committee unanimously approved the request. With no further business to discuss, the meeting was unanimously adjourned at 6:22pm. Administration & Finance Committee, Monday June 10, 2024 at 6:20pm Present: Village President Johnson, Trustees Berta, Johnson, Eggenberger, Kinkade, Meister, and Jahn, EMS Chief Callahan, Public Works Director Scoles, Village Administrator Livingston, Village Clerk Scott President Johnson called the meeting to order at 6:22pm Downtown DECO Grant: Livingston advised that a Downtown Grant had recently opened and presented a proposal from Hitchcock Design Group in the amount of $12,000 for design services, which was included in the FY24-25 Budget, to begin work on a plan for opportunities throughout downtown, especially Park Street and the open lot near Impossible Mead, to be well-prepared when future Downtown grants open. The committee unanimously approved to recommend the Board approve moving forward. Trustee Kinkade made a motion, with a second from Trustee Meister, to move forward with the proposal. Roll call. All voted aye. Motion carries, 6-0. With no further business to discuss, it was unanimously approved to adjourn the meeting at 6:31pm. OLD BUSINESS None NEW BUSINESS Stephen Rust, Austin Birch, Anthony Marra, and Max Marra, all with Sunroom Installation Services, submitted applications for solicitation to sell solar panels. Trustee Johnson made a motion, with a second from Trustee Kinkade, to deny the application. Roll call. All voted no. Motion denied, 6-0. Steven Zoll, with Sollight, submitted an application for solicitation to sell exterior home remodeling services. Trustee Eggenberger made a motion, with a second from Trustee Kinkade, to deny the application. Roll call. All voted no. Motion denied, 6-0. Detective Beier with the Dwight Police Department submitted a request to host a food truck, Comfort Cookin’, during National Night Out. Trustee Berta made a motion, with a second from Trustee Johnson, to approve the request. Roll call. All voted aye. Motion carries, 6-0. Aly Anne’s submitted an application for a street closure permit, to close Park Street behind their business only for Friday June 21 – Sunday June 23 for their Buzz the Gut events. Trustee Eggenberger made a motion, with a second from Trustee Kinkade, to approve the application. Roll call. All voted aye. Motion carries, 6-0. Aly Anne’s submitted an application for a sound amplification permit for Friday June 21 – Sunday June 23 for their Buzz the Gut events. Trustee Johnson made a motion, with a second from Trustee Eggenberger, to approve the application. Roll call. All voted aye. Motion carries, 6-0. 3 June 10, 2024 Brenda Benzik submitted an application for a sound amplification permit for Friday July 19, 2024 for the Hansen/Fieldman Family Reunion held at Renfrew Park. Trustee Kinkade made a motion, with a second from Trustee Eggenberger, to approve the application. Roll call. All voted aye. Motion carries, 6-0. Dwight Township High School submitted an application for a sound amplification permit for Fridays throughout the 2024 Football Season at Oughton Athletic Field. Trustee Eggenberger made a motion, with a second from Trustee Kinkade, to approve the application. Roll call. All voted aye. Motion carries, 6-0. North Arrow Partners submitted an application for a curb cut request at 401 W Williams Street for a total of eight (8’) feet. Trustee Kinkade made a motion, with a second from Trustee Meister, to approve the application. Roll call. All voted aye. Motion carries, 6-0. Jordan Kohrt submitted an application for a curb cut request at 205 Taylor Street, between 205 and 207 Taylor Street, for a total of eight (8’) feet. Trustee Berta made a motion, with a second from Trustee Eggenberger, to approve the application. Roll call. All voted aye. Motion carries, 6-0. Livingston presented a proposal from Opperman Construction, in the amount of $49,590.00, for the WWTP Secondary Influent Pump Station. Trustee Kinkade made a motion, with a second from Trustee Eggenberger, to approve the application. Roll call. All voted aye. Motion carries, 6-0. Livingston also presented a proposal from Bowman & Associates, in the amount of $24,580.00, for the Absolut Aire Make Up Air Unit. Trustee Kinkade made a motion, with a second from Trustee Meister, to approve the application. Roll call. All voted aye. Motion carries, 6-0. Livingston presented a proposal from Kelly Electric, in the amount of $10,140.00, for the lighting project at the West parking lot of Renfrew Park. Trustee Eggenberger made a motion, with a second from Trustee Berta, to approve the application. Roll call. All voted aye. Motion carries, 6-0. Livingston presented a proposed Customer Work Agreement from ComEd, to set two (2) new poles and extend 3/C 1PH service to new 200A OH service, in the amount of $8,544.11, which will be reimbursed by insurance. Trustee Johnson made a motion, with a second from Trustee Jahn, to approve the application. Roll call. All voted aye. Motion carries, 6-0. Livingston presented a proposal from Linden & Company, in the amount of $10,062.00, for the Scott Drive Lift Station pump, which will also be reimbursed by insurance. Trustee Kinkade made a motion, with a second from Trustee Meister, to approve the application. Roll call. All voted aye. Motion carries, 6-0. Livingston presented a proposal from GLEDC, in the amount of $8,504.00, for the 2024 Membership Investment. Trustee Johnson made a motion, with a second from Trustee Berta, to approve the application. Roll call. All voted aye. Motion carries, 6-0. Livingston presented a proposed Change Order from United Meters, Inc, extending the substantial completion deadline on the Water Meter Replacement Project from July 26, 2024 to December 31, 2024, with a final payment estimated to be ready on January 31, 2025. Trustee Berta made a motion, with a second from Trustee Johnson, to approve the Change Order. Roll call. All voted aye. Motion carries, 6- 0. 4 June 10, 2024 The agenda items for the Motorola Body Cameras and In-Car Cameras were struck from the agenda. Finding no further business, President Johnson asked for a motion to enter into Executive Session to discuss Section 2 (c) 11, Litigation and Section 2 (c) 1, Personnel. Trustee Berta made a motion, with a second from Trustee Johnson, to enter executive session at 7:19PM. Roll call. All voted aye. Motion carries, 6-0. The Board returned to Regular Session at 7:35PM with no action items. Finding no further business, President Johnson asked for a motion to adjourn. A motion to adjourn was made by Trustee Johnson with a second by Trustee Berta. All voted aye by voice vote. The meeting adjourned at 7:35PM. APPROVED: _______________________________________ Paul Q. Johnson, Village President ATTEST: ____________________________________ Whitney M. Scott, Village Clerk 5