City Council

June 24, 2024 MINUTES OF A REGULAR MEETING OF THE DWIGHT VILLAGE BOARD OF TRUSTEES Held in the Public Services Complex 209 South Prairie Avenue, Dwight Illinois June 24, 2024, at 6:30PM President Johnson called the meeting to order at 6:30PM and asked for a roll call. PRESENT: Paul Johnson, Village President; Marla Kinkade, Trustee; Jenny Johnson, Trustee; Brian Berta, Trustee; and Josh Jahn, Trustee ABSENT: Justin Eggenberger, Trustee and Pete Meister, Trustee OTHER Village Officials in Attendance: Crissy Livingston, Village Administrator; Cory Scoles, Public Works Director; Mike Nolan, Police Chief; Michael Callahan, EMS Chief; Nick Ehrgott, Village Attorney; and Whitney Scott, Village Clerk CONSENT AGENDA The following items were presented for consent agenda: (a) Payment of the June 24, 2024 bills in the amount of $77,975.12, (b) Minutes of the June 10, 2024 Village Board Meeting, (c) Approval the April 2024 Treasurers Report, (d) Approval of the Mack & Associates Auditing invoice totaling $12,500.00 (e) Approval of the Snap On Tool invoice totaling $62659.08 (insurance reimbursable), and (f) Approval of the Martin Equipment invoice totaling $14,500.00 for a concrete hammer attachment (insurance reimbursable). Trustee Johnson made a motion, with a second from Trustee Jahn, to approve Consent Agenda items a – f. All voted aye. Motion carries, 4-0. PUBLIC FORUM None PRESIDENT’S REPORT President Johnson thanked Trustee Kinkade for attending the Livingston County Zoning Board of Appeals meeting regarding the windfarm, stating that she did a great job representing the Village in his absence. President Johnson also thanked Livingston and her team for their work on the audit, expressing his appreciation for the trust and transparency. VILLAGE REPORTS Village Administrator Livingston confirmed that the two new Dodge trucks had been delivered and are scheduled to get their Village logos within the next couple weeks. She also confirmed that the Renfrew Park West Parking lot project is still on schedule; that the apron will be poured this week and then cure for a week, and that the dumpster enclosure is complete. Livingston also shared feedback from a few of the Texaco Station volunteers, who shared kudos and recognition for all the great projects that are in progress and coming soon. Chief Callahan advised he had nothing to report. 1 June 24, 2024 Chief Nolan stated that the newest recruits are starting Week 8, their halfway point, and had an email from the academy that they’re doing well. He also confirmed that the newest officers are starting their Week 8 and 9 of field training and doing great. Public Works Director Scoles confirmed that the Water Tower repainting project is going well, that patchwork is mostly complete and that the new design had been delivered and paint ordered. Scoles thanked his crew for their hard work despite the high temperatures this past week. He shared that they had restored power out at the auxiliary site, and they have lighting out there, so that hopefully the “No Dumping” sign is now well lit and there’s no more dumping in the area. Scoles also stated that Lion’s Lake was shocked this past week, and that he hopes to receive a report with the numbers and species of fish within the next few days. Scoles also advised that with the need for mowing slowing down they’d be finishing up some odds & ends job. COMMITTEE MEETINGS Ordinance, Judicial, and Licensing Committee, Monday June 24, 2024 at 5:15pm Present: Village President Johnson, Trustees Berta, Johnson, Kinkade, and Jahn, Police Chief Nolan, EMS Chief Callahan, Public Works Director Scoles, Village Administrator Livingston, Village Attorney Ehrgott and Village Clerk Scott Trustee Kinkade called the meeting to order at 6:00pm. Ordinance 1518 Amendment to Chapter 22, Article III Sidewalk: The Committee reviewed the proposed amendment to add “curbs” to the existing Ordinance. The Committee unanimously approved forwarding to the Board for approval. Trustee Berta made a motion, with a second from Trustee Johnson, to approve the proposed Ordinance. All voted aye. Motion carries, 4-0. A COPY OF ORDINANCE 1518 IS ON FILE IN THE OFFICE OF THE VILLAGE CLERK Ordinance 1520 Amendment to Chapter 13, Article I Section 13.115 Prohibited Animals: The Committee also reviewed a proposed amendment to add guidelines and permitting requirements and fees related to the keeping of poultry to the existing code. After much discussion, it was determined that Attorney Ehrgott will revise the proposed Ordinance to include clearer guidelines regarding the enclosure and structure size guidelines, as well as the permitting process and associated fees, and the Ordinance will be reviewed again at a future meeting. Solicitors: Attorney Ehrgott advised that the First Amendment of the US Constitution protects the rights of door-to-door sales, and that the Village could not adopt an Ordinance that prohibits solicitors within the Village limits. He also advised that the Board cannot blanket vote to deny all solicitors application permits without justification. He explained that it would be the Homeowners’ discretion to allow solicitors on their property. The Committee decided to review the current Ordinance to clarify background check requirements, fee schedules and hours of operation and revisit at a future meeting. With no further business to discuss, the meeting was unanimously adjourned at 5:57pm. Administration & Finance Committee, Monday June 24, 2024 at 6:00pm Present: Village President Johnson, Trustees Berta, Johnson, Kinkade, and Jahn, Police Chief Nolan, EMS Chief Callahan, Public Works Director Scoles, Village Administrator Livingston, Village Attorney Ehrgott and Village Clerk Scott President Johnson called the meeting to order at 6:00pm FY2024 Audit: Lauri Pope, with Mack and Associates, was in attendance to present the 2024 Fiscal Year Auditors Report. Pope reviewed the several statements and fund balances and noted the net position 2 June 24, 2024 increase of approximately $680,000.00 due to interest on investment increases and the windfarm income. She confirmed their unmodified audit opinion and clear findings. Pope also thanked Livingston and the Village office staff for their timely responses to all requests stating that she appreciated all their efforts towards a seamless, smooth audit process. She also confirmed that internal controls have improved and recommended policies have been put into place. Pope opened the discussion for questions, but there were none. With no further business to discuss, it was unanimously approved to adjourn the meeting at 6:18pm. OLD BUSINESS None NEW BUSINESS Peter Lukashev, Kyle Jackson, and Dirk Divcson Sr, all with LGCY, submitted applications for solicitation to solicit energy savings reports for solar incentives. Their applications were tabled until background checks are complete. Livingston presented a proposal from Stor-Loc Modular Drawer System for a work/tool bench, in the amount of $13,000.00, pending insurance approval for reimbursement. Livingston explained that this was not an exact replacement for what was lost, so she’s waiting for their final approval that the purchase would be reimbursed. Trustee Berta made a motion, with a second from Trustee Jahn, to approve the request if approved by insurance. Roll call. All voted aye. Motion carries, 4-0. Livingston and Nolan also presented a proposal from Motorola for body cameras and in car systems, in the amount of $87,000.00. Nolan confirmed the quote was for thirteen (13) body cams with docking stations and all necessary licensing and activation fees,(4) in car camera systems, as well as five (5) years’ subscription fees for video storage and access. Trustee Kinkade made a motion, with a second from Trustee Berta, to approve the proposal. Roll call. All voted aye. Motion carries, 4-0. Finding no further business, President Johnson asked for a motion to adjourn. A motion to adjourn was made by Trustee Kinkade with a second by Trustee Johnson. All voted aye by voice vote. The meeting adjourned at 6:54PM. APPROVED: _______________________________________ Paul Q. Johnson, Village President ATTEST: ____________________________________ Whitney M. Scott, Village Clerk 3