City Council

CITY COUNCIL MEETING Lower Level Council Chambers Monday, February 20, 2023 6:00 PM MINUTES CALL TO ORDER – ROLL CALL PRESENT Mayor Jeff Jacque, Council Member Jim Gibbs, Council Member Jenni Ostwinkle Silva, Council Member Mike English, Council Member Tom Westhoff and Council Member Mike Oberbroeckling arrived at 6:03 pm PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Motion made by Council Member Ostwinkle Silva to approve the Monday, February 20, 2023 agenda as presented Seconded by Council Member English. Voting Yea: Gibbs, Ostwinkle Silva, English, Westhoff Nay: None Absent: Oberbroeckling Motion carried. ORAL COMMENTS APPROVAL OF CONSENT AGENDA Motion made by Council Member Westhoff to approve as amended Seconded by Council Member Gibbs. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. 1. Approve Bills; 2. Credit Card Statement; 3. Approve Minutes - City Council Meeting - February 6, 2023; 4. Approve Minutes - Budget Work Session - February 6, 2023; 5. Approve Minutes - Budget Work Session - February 13, 2023; 6. Receive & File Minutes - Planning & Zoning Commission Meeting - February 13, 2023; 7. Receive & File Minutes - James Kennedy Public Library Board of Trustees Meeting - January 10, 2023; 8. Special Class C Retail Alcohol License - Textile Brewery Company; 9. Class E Retail Alcohol License - Hy-Vee Dyersville Dollar Fresh; 10. Blasting Permit - Bennett Explosives, Inc. - March 2023; 11. Request from 20 West Industrial Park Committee to close Commerce Court Road from Industrial Parkway to end of cul-de-sac on Friday, May 19th from 6:30-9:30 pm for a street party; 12. Request from St. Francis Xavier School Association for 3rd Annual SFX5K Glow Run on Friday May 19th at 7:30 pm on Westside Park Trail and permission to write inspirational quotes on the sidewalk with glow in the dark chalk; 13. Request from Iowa Rivers Revival to close David Vorwald Pedestrian Bridge on May 31, 2023 from 10:00 am to 5:00 pm for River Town of the Year Award; 14. Authorize Mayor to Sign Contract Payment No. 5 to Portzen Construction, Inc. in the amount of $83,675.10 for Dyersville East Road Utility Extension 2022 - Contract D Lift Station and Linear Sewer Onsite; 15. Authorize Mayor to Sign Change Order No. 4 - Dyersville East Road Utility Extension 2022 - Contract D Lift Station and Linear Sewer Onsite - Portzen Construction, Inc - $971.03; 16. Authorize Mayor to Sign Contract Payment No. 2 to Tschiggfrie Excavating Co. in the amount of $308,925.83 for Dyersville East Road Utility Extension 2022 - Sanitary Sewer and Force Main; 17. Authorize Mayor to Sign Change Order No. 2 - Dyersville East Road Utilities Extension 2022 - Sanitary Sewer and Force Main - Tschiggfrie Excavating Co. - $6,000.00; 18. Receive & File - Treasurer's Report - June 2022 updated to include FY22 transfers; 19. Receive & File - Treasurer's Report - July 2022 updated to include FY22 transfers; 20. Receive & File - Treasurer's Report - August 2022 updated to include FY22 transfers; 21. Receive & File - Staff Report – Police; 22. Receive & File - Staff Report - Parks & 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com Recreation; 23. Receive & File - Staff Report – Library; 24. Receive & File - Staff Report - Public Works; 25. Receive & File - Staff Report - City Administrator; 26. Miscellaneous Correspondence - ECIA Spotlight - January 2023; 27. Miscellaneous Correspondence - Greater Dubuque Development Corporation Newsletter - February 2023; 28. Miscellaneous Correspondence - Aquatic Center Help Wanted 2023; 29. Miscellaneous Correspondence - Summer Help Wanted 2023 Ad. The following bills were approved for payment: Access Systems Contract $ 516.94 Acco Supplies $ 1,987.96 Ace Homeworks Supplies $ 264.95 Airespring Phone $ 324.49 Alliant Energy Electricity $ 5,790.77 Amazon Books $ 2,325.88 Baker & Taylor Books Books $ 1,677.41 Becwar Tile & Marble Library Bathroom Tile $ 4,000.00 Big Wheels Repair LLC Vehicle Maintenance $ 1,291.87 Black Hills Energy Natural Gas $ 5,877.85 Blackstone Publishing Books $ 538.54 Brown Supply Supplies $ 2,690.00 Capital Sanitary Supply Supplies $ 22.00 Capture The Moment Photography Supplies $ 100.00 Carnegie-Stout Public Library Supplies $ 72.45 Carquest Auto Parts Supplies $ 4.99 Cengage Learning Books $ 295.90 Chemsearch Supplies $ 412.68 City Laundering Co Supplies $ 132.84 Communications Engineering Company Contracted Services $ 8,750.00 Complete Office of Wisconsin Supplies $ 75.52 Computer Doctors Inc Computer Work $ 53.00 Crescent Electric Supply Supplies $ 343.77 Cummings, Joshua Cleaning Serv ices $ 280.00 Dubuque Fire Equipment Inc Inspection $ 50.10 Dyersville Area Chamber of Commerce Program $ 100.00 Dyersville Commercial Legal Notices/Ads $ 409.30 Dyersville Red Jackets Registration $ 2,119.00 Eagle Point Energy 5 Solar Energy $ 1,430.32 Eide Bailly LLP Financial Statement $ 7,000.00 Ems Industrial Inc Supplies $ 4,223.47 English Investments LLC Reimbursement $ 43,317.00 Fareway Stores Inc Supplies $ 80.03 Ferguson Waterworks Software $ 4,422.00 Fuerste Carew Coyle Juergens PC Legal Fees $ 16.50 Giant Wash Uniforms/Floor Mats $ 123.89 Hawkins Water Treatment Supplies $ 683.27 HDR Engineering Inc Engineering Fees $ 19,448.00 Heritage Printing Co Program $ 33.00 Hoopla by Midwest Tape Program $ 236.45 Iowa Dept of Administrative Services Annual Fee $ 50.00 Iowa Ready Mixed Concrete Association Meeting $ 95.00 J & R Supply Supplies $ 1,236.00 John Deere Financial Supplies $ 233.39 Kanopy Inc Program $ 58.00 Maquoketa Valley Electric Coop Electricity $ 7,839.09 Medical Associates Clinic Testing $ 81.00 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com Microbac Laboratories Testing $ 532.00 Midwest Breathing Air LLC Supplies $ 195.00 Midwest Patch / Hi Viz Safety Supplies $ 372.00 MM Mechanical Repairs $ 1,309.12 Mr. Lock & Key Supplies $ 24.99 Overdrive Electronic Media $ 670.49 Panton, Lori Reimbursement $ 50.00 Preferred Health Choices LLC Insurance $ 100.00 Prier Auto Vehicle Repairs $ 1,872.23 Quill Corporation Supplies $ 5.78 RDG Planning & Design T.I.I.B. Professional Services $ 127,546.53 River Lights Bookstore Books $ 22.69 Salsbury Industries Supplies $ 5,990.00 Schroeder, Brent C. Meeting $ 26.00 Scotty's Appliance Program $ 649.00 Spahn & Rose Lumber Co Supplies $ 11.54 Tauke Motors Vehicle Rent $ 92.35 TJ Cleaning Services Cleaning Services $ 600.00 Treasurer State of Iowa W.E.T. Tax $ 5,665.96 Tri-State Automatic Sprinkler Contract $ 225.00 Unity Point Clinic - Occupational Medicine Testing $ 84.00 US Cellular Supplies $ 29.95 USA Blue Book Supplies $ 40.20 Vaske, Pam Refund $ 100.00 Vonderhaar, Shirley Programs $ 88.82 Wandsnider, John Reimbursement $ 72.00 Wellmark Blue Cross & Blue Shield Flex Admin Fees $ 594.00 WHKS & Co Engineering Fees $ 5,467.21 Wilson, Larry & Melanie Refund $ 100.00 Windstream Phone $ 126.99 001 - General Fund $ 57,515.84 002 - Library Trust Fund $ 1,980.60 110 - Road Use Fund $ 6,644.45 112 - Trust and Agency Fund $ 200.00 128 - CDBG $ 127,546.53 301 - Capital Projects Fund $ 68,232.21 600 - Water Fund $ 11,862.49 610 - Sewer Fund $ 9,684.91 670 - Solid Waste Fund $ 111.44 Grand Total: $ 283,778.47 June Treasurer’s Report – updated to include FY22 Transfers 001 - General Fund $ 748,631.06 002 - Library Trust $ 74,876.02 110 - Road Use Tax $ 37,350.67 112 - Trust & Agency Fund $ 38,611.00 121 - Local Option Tax Reserve $ 205,514.60 128 - CDBG / Flood $ 216,787.64 135 - Dyersville TIF District $ 2,449,486.43 200 - Debt Service $ 486,622.74 301 - Capital Projects Fund $ (108,992.92) 600 - Water Fund $ (128,889.89) 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com 601 - Water Sinking Fund $ 0.31 602 - Water Capital $ (96,051.92) 610 - Sewer Fund $ (988,534.41) 611 - Sewer Sinking Fund $ 0.13 612 - Sewer Capital $ (443,297.71) 670 - Solid Waste Fund $ 16,153.18 ===Total=== $ 2,508,266.93 July Treasurer’s Report – updated to include FY22 Transfers 001 - General Fund $ 529,148.24 002 - Library Trust $ 72,675.17 110 - Road Use Tax $ 39,874.09 112 - Trust & Agency Fund $ 38,961.00 121 - Local Option Tax Reserve $ 252,350.53 128 - CDBG / Flood $ 216,787.64 135 - Dyersville TIF District $ 2,385,296.65 200 - Debt Service $ 487,557.53 301 - Capital Projects Fund $ (190,524.08) 600 - Water Fund $ (87,801.27) 601 - Water Sinking Fund $ 0.31 602 - Water Capital $ (20,827.68) 610 - Sewer Fund $ (912,060.70) 611 - Sewer Sinking Fund $ 0.13 612 - Sewer Capital $ (522,020.08) 670 - Solid Waste Fund $ 14,938.77 ===Total=== $ 2,304,356.25 August Treasurer’s Report – updated to include FY22 Transfers 001 - General Fund $ 372,535.28 002 - Library Trust $ 73,143.12 110 - Road Use Tax $ 10,098.57 112 - Trust & Agency Fund $ 38,811.00 121 - Local Option Tax Reserve $ 295,490.18 128 - CDBG / Flood $ 540,430.05 135 - Dyersville TIF District $ 2,384,796.65 200 - Debt Service $ 487,566.93 301 - Capital Projects Fund $ (455,999.28) 600 - Water Fund $ (134,198.20) 601 - Water Sinking Fund $ 0.31 602 - Water Capital $ 2,711.57 610 - Sewer Fund $ (840,196.80) 611 - Sewer Sinking Fund $ (99.87) 612 - Sewer Capital $ (547,299.79) 670 - Solid Waste Fund $ 16,932.15 ===Total=== $ 2,244,721.87 ACTION ITEMS 30. 6:00 P.M. Public Hearing on proposed Maximum Property Tax Levy for fiscal year beginning July 1, 2023 and ending June 30, 2024 Motion made by Council Member Oberbroeckling to open public hearing Seconded by Council Member English. 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com  Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. With there being no written or oral comments received Motion made by Council Member English to close the public hearing Seconded by Council Member Ostwinkle Silva. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. 31. Resolution No. 11-23 approving Fiscal Year 2024 Maximum Property Tax Dollars Motion made by Council Member Oberbroeckling to approve Seconded by Council Member Westhoff. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. 32. Ordinance No. 854 amending Section 92.08 of the Code of Ordinances of Dyersville, Iowa, by Amending Provisions Pertaining to Customer Deposits for Water Service. First Reading. Motion made by Council Member Oberbroeckling waive the first reading Seconded by Council Member Gibbs. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. Motion made by Council Member Oberbroeckling to approve Seconded by Council Member English. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. 33. Resolution No. 12-23 authorizing and approving a Loan Agreement, providing for the issuance of $2,625,000 General Obligation Corporate Purpose Bonds, Series 2023, and providing for the levy of taxes to pay the same Motion made by Council Member Westhoff to approve Seconded by Council Member Ostwinkle Silva. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. 34. Resolution No. 13-23 providing a List of Transportation Priorities within the City of Dyersville for the Next Three Years that are Eligible for the Dubuque County Rural County Transportation Program (RCTP) Funding Motion made by Council Member English to approve Seconded by Council Member Ostwinkle Silva. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. 35. Resolution No. 14-23 authorizing the Filing of a Dubuque County Rural County Transportation Program (RCTP) Grant Application to Assist with the Funding for the 5th Avenue NE Resurfacing 2023 Project in the City of Dyersville, Iowa Motion made by Council Member Gibbs to approve Seconded by Council Member Westhoff. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com  36. Discussion and Possible Action on the Purchase of a 2024 Western Star Snowplow for Public Works Department Motion made by Council Member English to approve purchase Seconded by Council Member Oberbroeckling. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. 37. Discussion and Possible Action on the Purchase of a 2023 John Deere Gator for Parks Department Motion made by Council Member Oberbroeckling to table until additional quote and information could be received Seconded by Council Member Gibbs. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. COUNCIL COMMENTS ADJOURNMENT Motion made by Council Member English to adjourn at 7:25 pm Seconded by Council Member Oberbroeckling. Voting Yea: Gibbs, Ostwinkle Silva, English, Oberbroeckling, Westhoff Nay: None Motion carried. Jeff Jacque, Mayor ATTEST: Tricia L. Maiers, City Clerk / Treasurer 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com