City Council Agendas & Packets

AGENDA OF THE WORK SESSION CITY OF EAST GRAND FORKS TUESDAY, MAY 28, 2024 – 5:00 PM CALL TO ORDER: CALL OF ROLL: DETERMINATION OF A QUORUM: 1. Request to Surplus and Donate Warning Sirens – Ryan Swang 2. Consider Purchase of Motor Grader – Jason Stordahl 3. Review of Proposed Deer Management Plan & Amended Ordinance – Megan Nelson ADJOURN: SEE NEXT PAGE FOR SPECIAL MEETING AGENDA Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 1  AGENDA OF THE SPECIAL MEETING CITY OF EAST GRAND FORKS TUESDAY, MAY 28, 2024 – FOLLOWING THE WORK SESSION CALL TO ORDER: CALL OF ROLL: DETERMINATION OF A QUORUM: 1. Consider approving the Off-sale Non-intoxicating Malt Liquor License renewal for Orton’s Point Cenex 504 Rhinehart Dr SE East Grand Forks, MN 56721. 2. Consider approving the On-sale Weekday and On-sale Sunday Liquor License renewals for the following applicants: a. Casa Mexico Restaurant located at 112 14th St NE East Grand Forks, MN 56721. b. American Legion Post 157 located at 1009 Central Ave NW East Grand Forks, MN 56721. c. Up North Pizza Pub located at 314 4th St NW East Grand Forks, MN 56721. 3. Consider approving the On-sale Wine and On-sale Beer licenses and authorize strong beer to be served with the combination of the two licenses for Little Bangkok located at 415 2nd St NW Suite 1 East Grand Forks, MN 56721. 4. Consider adopting Resolution No. 24-05-46 approving the hiring of John Wuitschick as the Parks & Recreation Specialist at a salary of $21.48 per hour. 5. Consider adopting Resolution No. 24-05-47 approving the hiring of Renee Kringlen as the Accounting Technician at a salary of $25.70 per hour. ADJOURN: Upcoming Meetings Council Meeting – Tuesday, June 4, 2024 – Council Chambers – 5:00 PM Work Session – Tuesday, June 11, 2024 – Training Room – 5:00 PM Council Meeting – Tuesday, June 18, 2024 – Council Chambers – 5:00 PM Work Session – Tuesday, June 25, 2024 – Training Room – 5:00 PM Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 2  Work Session AGENDA ITEM #_ 1______ Request for Council Action Date: 5/20/2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Fire Chief Jeff Boushee RE: Surplus Warning Sirens Background: After the installation of the four (4) new early warning sirens and the relocation of one of the old sirens to Fire Station #1 we will have three (3) old systems as surplus. Our plan is to palletize one (1) of the three remaining systems as spare parts for the system at Fire Station #1. This would leave two (2) old systems remaining. Polk County Emergency Management has an interest in the two (2) remaining systems to locate around Maple Lake. Maple Lake currently has no early warning sirens. Recommendation: We have been informed that these systems have no market value. My recommendation is to declare the two remaining systems as surplus. Donate the two surplus systems to Polk County Emergency Management. This donation would be of no cost to the City of East Grand Forks. Enclosures: None -1- 3  AGENDA ITEM #_2______ Request for Council Action Date: 4/17/2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Jason Stordahl-Public Works Director RE: Motor Grader purchase As per the Public Works Capital Improvement Plan the City budgeted $400,000 to replace their 2004 Caterpillar Motor Grader. We received the following pricing per the Minnesota State Bid Contract pricing: RDO Equipment $388,203.00 (after trade) John Deere 772G Motor Grader, with wing Ziegler CAT $381,770 (after trade) CAT 150AWD Motor Grader, with wing There was a miscommunication in the comparison of machines the last time that I presented to Council. After reviewing the new information, we have changed our recommendation. We will explain further at the Work Session. Recommendation: Approve the purchase of one new John Deere 772G motor grader for $473,203 (includes warranty) from RDO Equipment. And declare surplus for trade unit 118 (2004 CAT Motor Grader), and trade to RDO Equipment for $85,000. -1- 4  Investment Proposal (Quote) RDO Equipment Co. 6565 Gateway Drive Grand Forks ND, 58203 Phone: (701) 772-4842 - Fax: (701) 772-9620 Proposal for: Investment Proposal Date: 3/28/2024 CITY OF E. GRAND FORKS Pricing Valid Until: 4/30/2024 CITY SHOP Deal Number: 1625117 PO BOX 373 Customer Account#: 2483010 E GRAND FORKS, MN, 567210373 Sales Manager: Jared Harshman POLK Phone: (701) 772-4842 Fax: (701) 772-9620 Email: jharshman@rdoequipment.com Comments PRICING IS OFF CURRENT MN STATE BID CONTRACT #M-439(5) Additional Options Not Included: Auto Articulation - $1300 Auto Pass - $1000 Machine Presets - $1000 Equipment Information Quantity Serial Number Hours Status / Year / Make / Model Cash Price Stock Number (approx.) Additional Items 1 TBD 0 New 2024 JOHN DEERE 772G $436,333.00 TBD PM Essential Final Tier 4 - 0 - 2000 Hours Warranty -John Deere Comprehensive-84 Months, 4000 Hours,Deductible: 0, Exp Date: 3/25/2031 1 TBD 0 Attachment - New 2024 LITTLE FALLS MACHINE 2012WING $25,925.00 TBD 1 TBD 0 Attachment - New 2024 LITTLE FALLS MACHINE PLS-1 $10,945.00 TBD Equipment Subtotal: $473,203.00 Trade Information Serial Number Year / Make / Model Payoff Information Trade In Hours Trade In Value CAT0143HCAPN00556 2005 CAT 143H $0.00 5526 ($85,000.00) Total Trade in Value: ($85,000.00) Trade Balance Owed: $0.00 Net Difference: ($85,000.00) Purchase Order Totals Balance: $388,203.00 Total Taxable Amount: $0.00 MN STATE TAX: $0.00 MN SPECIAL TAX: $0.00 Sales Tax Total: $0.00 Sub Total: $388,203.00 Cash with Order: $0.00 Balance Due: $388,203.00 D1625117 5 Page 1 of 2 Equipment Options Qty Serial Number Year / Make / Model Description List Price 1 TBD 2024 JOHN DEERE 772G 8470T 772G MOTOR GRADER with 6WD 1140 John Deere PowerTech PSS 9.0L meets EPA FT4 Emissions 1840 Engine Exhaust W/ Chrome Stack (FT4 or Stage V only) 1410 Standard Fuel & Water Filtration 1320 No Quick Service Group 9360 Engine Block Heater 9370 Ether Starting Aid 9395 Adjusting Rotary Ejector Precleaner 1030 Dual Joystick Controls 5070 Grade Pro Low Cab w/ Fixed Lower Front and Side Opening Windows, Laminated Glass 8830 Rear Camera (R4) 8220 Heated Exterior Mounted Rearview Mirrors 8415 Premium AM/FM Radio with Bluetooth, Aux and Weather Band (WB). 8310 Lower Front Intermittent Wiper & Washer 6030 No Powered Cab Air Precleaner 6140 Grade Pro Premium Heated, Leather/Fabric, High-Wide Back Air Suspension Seat 8720 No Sound Absorption Package 6595 Grade Pro Controls w/3 Front Auxiliary Function AND 3 Rear Auxiliary Functions 6650 Grade Pro Controls - Left Side 8510 Air Conditioner Refrigerant Charged 9130 Rear Retractable Sun Shade 9210 Decelerator 2575 No Grade Control Base Kit Installed 2775 No Topcon 3D GPS Grade Control System installed 5835 Cold Weather Package with Hydrau XR 1610 Hydraulic Pump Disconnect 170K JDLink™ 1910 Blade Impact Absorption System 2070 14 Ft. x 27 In. x 1 In. (4.27M x 686mm x 25mm) w/ 8 In. x 3/4 In. (203 x 19mm) Cutting Edge & 5/8 in. (16mm) Hardware 2850 Premium Circle 1240 Dual 100 Amp Alternators (200 Amp total) 7180 Premium Grading Lights (18 LED Lights) 8120 24-to-12 Volt Converter (30 amps peak / 25 amps continuous) 9270 Tall ( 26in.(660mm) higher than Standard Frame Lights) Front Snow Plow Light Bar 9299 Beacon with Flip Down Cab Beacon Bracket (LH) 6750 Less Front Attachment 6850 No Rear Attachment 5515 Autoshift Plus Transmission 5710 Transmission Solenoid Valve Guard 4426 Michelin SnoPlus 7810 Front Fenders 9005 Rear Wheel Fenders 2605 English Manual W/ English Labels & Decals 1 TBD 2024 LITTLE FALLS MACHINE GIM3012A G2 POSTLESS SNOW WING 2012WING GWHRS HYD REAR POST $1,655.00 1 TBD 2024 LITTLE FALLS MACHINE GPLS-1 FALLS MODEL PLS-1 PARA LIFT HITCH (STATE BID PLS-1 ORSOU GPLSHLP HYD LOCKING PIN KIT FOR PLS-1 HPLSHLPINSTALL FACTORY INSTALL OF HYD LOCKING PIN KIT G4PRM FALLS MODEL 4 PORT RELIEF MANIFOLD KIT D1625117 6 Page 2 of 2 720 3rd Ave SW Crookston, MN 56716 218.281.4245 Main 800.422.5782 Toll Free 218.281.3852 Fax May 3rd, 2024 City of East Grand Forks Josh Krostue 1001 Second St NE East Grand Forks, MN 56721 Josh, I am pleased to quote you the following Caterpillar 150AWD motor grader per MN State Contract M- 439(5). Base Unit Price: CAT 150AWD Joystick $ 354,990.00 4.1.3 Cab, Premium (Included in Snow Fighter Package) 4.1.5 Rear vision camera (115 degree color camera connected to a 7 inch LCD in cab screen Included 4.1.6 Inside rear view mirror, wide angle Included 4.1.8 Mirror, Outside heated 24V (Included in Snow Fighter Package) 4.1.9 Speedometer / Tachometer Included 4.1.10 Radio ready cab (Includes two installed speakers, antenna, and cable) Included 4.1.11 Supplemental steering Included 4.1.12 Rear window defroster fan Included 4.2.1 Autoshift transmission (included in Snow Fighter Package) 4.2.2 Caterpillar C9 Tier 4 final emissions compliant engine Included 4.2.3 All wheel drive $ 39,770.00 4.2.4 Fuel tank 110 gallons Included 4.2.6 Precleaner, Sy-Klone $ 570.00 4.2.8 Cold weather plus package (included in Snow Fighter Package) 4.2.9 Extreme duty starter (included in Snow Fighter Package) 4.2.10 Engine coolant heater Included 4.2.11 Fluid sampling ports Included 4.2.12 Extended Life Coolant, -31F Included 4.3.1 150 amp alternator, sealed Included 4.3.2 Heavy duty, maintenance free batteries (1400 CCA) Included 4.3.3 Lights, service internal (provides two lights in the rear enclosure) Included 4.3.4 Lights, roading, halogen (provides six halogen cab roof mounted roading lights) Included 4.3.6 Halogen high bar headlights with front turn signals (included in Snow Fighter Package) 4.3.11 Lights, working, plus, halogen (included in Snow Fighter Package) 4.3.13 Lights, arm, fold down (included in Snow Fighter Package) 4.3.15 Warning light mounting plate - included in Snow Fighter Package) 4.3.16 Whelen L22 LED beacon (specify blue or amber lens) $ 1,040.00 4.3.18 Product Link, cellular Included 4.4.1 Michelin XSNOPLUS 14.0R 24 on 10" x 24" multi piece rims Included 7 4.5.10 Hydraulics base + 4 (included in Snow Fighter Package) 4.5.19 Auto Articulation $ 1,390.00 4.6.1 Circle Drive Slip Clutch Included 4.6.4 Blade 14' x 27" x 1" - included in Snow Fighter Package) 4.7.17 Freight to Little Falls for mounting of snow equipment $ 1,080.00 4.7.21 Para-Lift hitch only $ 6,500.00 4.9.22 Falls IM3012A 12' Mastless Wing, Front Lift $ 22,220.00 4.10.1 Towing Hitch Included 4.10.2 Tool Box Included 4.10.3 S M V Sign Included 4.10.4 Mounting, front lift - (included in Snow Fighter Package) 4.10.5 Articulation guard (included in Snow Fighter Package) 4.10.13 Fenders, front, Caterpillar, non-metallic, AWD (factory installed Thermoformed) $ 2,910.00 4.10.14 Fenders, rear, Caterpillar, non-metallic (factory installed Thermoformed) $ 3,850.00 4.10.15 Slopemeter $ 550.00 4.10.16 Snow wing ready package (included in Snow Fighter Package) 4.10.17 One complete set of OEM air and fluid filters Included 4.10.18 One set of parts, service and operators manuals Included 4.10.20 Snow Fighter Package (purchased separately would cost $23,620) $ 13,620.00 4.1.3 Premium cab 4.1.8 Mirror, Outside heated 4.2.1 Autoshift transmission 4.2.8 Cold weather plus 4.2.9 Extreme duty starter 4.3.6 Halogen high bar headlights 4.3.10 Lights, working, plus, halogen 4.3.13 Lights, Arm, Fold Down 4.3.15 Warning light mounting plate 4.5.10 Base + 4 hydraulics 4.6.4 14' x 27" x 1" blade 4.10.4 Mounting, front lift 4.10.5 Articulation guard 4.10.16 Snow wing ready MINIMUM DELIVERY CHARGE (if applicable) $ 500.00 All Extended Warranty Options INCLUDE a 1 Year/1000 Hour Parts Kit Only CVA TOTAL: (Doesn't include warranty below) $ 448,990.00 Warranty Options: Other Warranties Available 4.14.41 84 MONTHS / 3000 HOURS POWERTRAIN $ 5,880.00 4.14.89 84 MONTHS / 3000 HOURS POWERTRAIN + HYDRAULICS + TECH $ 10,890.00 4.14.175 84 Months / 3000 Hours Pro $ 11,780.00 4.14.30 72 MONTHS / 2000 HOURS POWERTRAIN $ 4,420.00 4.14.78 72 MONTHS / 2000 HOURS POWERTRAIN + HYDRAULICS + TECH $ 8,180.00 4.14.166 72 Months / 2000 Hours Pro $ 8,860.00 8 New: 2024 CAT 150AWD per above spec $448,990.00 **Not Including Warranty** Trade: 2005 CAT 143H Serial #: APN00556 <$79,000.00> Trade value includes front hitch & plow and snow wing TOTAL DUE: $369,990.00 If you have any questions please call me at 218-929-9349. Thank you, Ryan Davies Ziegler CAT – Crookston, MN 9  #3 CITY OF EAST GRAND FORKS DEER MANAGEMENT PLAN May 2024 10  City of East Grand Forks – Deer Management Plan 1.0 INTRODUCTION East Grand Forks, Minnesota, was established in 1887 and is located in northwestern Minnesota on the border with neighboring North Dakota at the intersection of U.S. Highway 2 and Minnesota Highway 220. East Grand Forks runs parallel to the Minnesota-North Dakota border on the Minnesota side of the Red River of the North. The Red Lake River also runs through the city and connects to the Red River of the North. Following the flood of 1997, the areas close to the river have been turned into the Greenway system on both the Minnesota and North Dakota sides of the river. The Greenway system that include parks, a campground, golf courses, disc golf courses, over 20 miles of trails, with many areas being left as natural habitat. It is this natural habitat that has provided a safe haven for wildlife, especially the white-tailed deer. In previous years the City Council has discussed issues and complaints that have been received regarding the deer population. Due to additional complaints staff started looking into what could be done, looking at addressing safety concerns, and amending ordinances to include among other things allowing the discharge of a bow and arrow within city limits. The change in ordinances combined with (but not limited to) the following factors: - Lack of natural predators - Abundant food sources - Wooded shelter - Free flowing water sources These factors have led to an increased deer population within the city limits of East Grand Forks. The East Grand Forks Police Department did conduct an informal survey by checking various locations from March 21st through March 28th. That count came to a total of 74 deer being visible in locations such as the greenway area, the campground, city parks, school property, and private residential yards. 2.0 Citizen Complaints Over the past several years, numerous complaints have been received by the Administration Office about deer damaging gardens, lawns, trees, and shrubbery. There have also been several calls to the Police Department when there have been crashes with deer and vehicles. From January 1, 2020 until March of 2024 there were 90 deer related complaints that were received by the East Grand Forks Police Department. 3.0 IMPACTS - Substantial reductions of natural vegetation in secure “bedding” areas - Landscape integrity - Public safety 2|Page 11  City of East Grand Forks – Deer Management Plan - Reported and potential car / deer collisions 4.0 POPULATION The East Grand Forks Police Department did conduct an informal count from March 21 st to March 28th by marking down the time and location they saw deer in the community. That count came to a total of 74 deer being visible in various locations on both the north end and the south end of the city in locations such as city parks and private residential yards. It is likely the number of deer residing in and very near the city limits exceeds 100 individuals. 5.0 GOALS and OBJECTIVES GOAL: To manage the deer population within the city limits of East Grand Forks and to keep the population at an acceptable cultural and biological level. OBJECTIVES: - Reduce the population to an acceptable level which reduces the yearly calls to the Police Department and the number of property damage complaints. - Reduce the chances of car / deer collisions - Reduce property damage - Educate the public on the special hunt and the prohibition of feeding deer. 6.0 MANAGEMENT STRATEGIES Monitoring: The East Grand Forks Police Department will conduct an annual, informal survey by checking the places routinely frequented by deer during the month of March and report that total number to the MN DNR Area Wildlife Office and the City of East Grand Forks. Education: Publish an annual article in the Exponent and create a webpage on the City website educating city residents on the hunt and the prohibition of feeding deer. 7.0 POPULATION CONTROL 1) Regulated Archery The City of East Grand Forks will work with the Minnesota Department of Natural Resources (through the Thief River Falls Area Wildlife Office) to allow for nine (9) special anterless permits and one (1) buck or anterless permit to be used in special 3|Page 12  City of East Grand Forks – Deer Management Plan hunts during the 2024, 2025 and 2026 archery season, or until the deer population reaches an acceptable level. When that level is achieved, an archery hunt may be continued with fewer permits being issued. 2) The local authority responsible for monitoring the regulated archery will be the East Grand Forks Police Department. 3) The City of East Grand Forks will modify existing ordinances to allow for a ten-day regulated archery hunt. 8.0 SUPPORT The City Council and the East Grand Forks Police Department support this deer management plan. 9.0 City Maps - See Pages 8-12 10.0 Existing Ordinance 132.06 USE OF BOW AND ARROW It is unlawful for any person to shoot a bow and arrow except in the Physical Education Program in a school supervised by a member of its faculty, or a community wide supervised class or event specifically authorized by the Chief of Police. 11.0 Proposed Amendments to local Ordinance To Include the following: Section 1. That Section 132.04 shall be modified by removing the current 132.04 (B) and replacing it with the following: (B) Hunting. No person shall use a gun, pistol, or firearm of any description to engage in the practice of hunting wild game including deer within city limits or on city-owned land located outside of city limits. 1. Exceptions. White tail deer may be taken by lawful means of archery within the city limits during special archery hunts as approved by the State DNR. All State DNR rules and regulations will apply to any special hunt. The City of East Grand Forks may restrict the duration and location of said hunting activities. The City may also place local restrictions on said permits and develop a lottery system for the issuance of said permits. 4|Page 13  City of East Grand Forks – Deer Management Plan 2. Responsible party. The East Grand Forks Police Department will be responsible for the issuance of any special permits and the monitoring of any special hunts approved by the State DNR. Section 2. That section 132.06 Use of Bow and Arrow shall be removed, and the following shall be replaced: 132.06 USE OF BOW AND ARROW/CROSS BOW (A) Bow and Arrow/Cross Bows. It is unlawful for any person to shoot a bow and arrow or crossbow within the city limits of the city, except in a school physical education program supervised by a member of its faculty, or a community wide-supervised class or an event specifically authorized by the City Council or a bow and arrow/crossbow or archery range authorized by the City Council. (B) Deer stands and similar devices: 1. Generally deer stands and other similar devices which may be used in the taking of wild game including deer are prohibited within the city limits or on city owned property that is outside of city limits. 2. Exceptions. Individuals approved to participate in a special archery hunt approved by the State DNR may use deer stands and similar devices that comply with local restrictions. 3. Special hunt will have following regulations will be in place: a. All hunters will have to attend the mandatory orientation put on by the city and demonstrate their proficiency in shooting archery. b. Only those with permits issued by the City will be allowed to hunt on city property within city limits. No hunting is allowed on city property outside of city limits. c. Only specific, designated areas can be used for the special hunt. d. All hunters will be required to wear one piece of blaze orange that will be visible from all directions. e. An ATV or UTV can be utilized to remove a deer from the designated hunting location and a permit will be issued for use when the permit for hunting is issued. f. All deer harvested from city property will be reported to both the East Grand Forks Police Department and the Minnesota Department of Natural Resources. 5|Page 14  City of East Grand Forks – Deer Management Plan g. Any hunters found hunting on city property within city limits or on city property located outside of city limits without a permit from the City will be subject to City Code Section 10.99 General Penalty. Section 3. City Code Chapter 10 entitled "General Provisions” applicable to entire city code including penalty for violation and Section 10.99 entitled "General Penalty" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. 12.0 Special Hunt Regulations The special hunt will have following regulations will be in place: - All hunters will have to attend the mandatory orientation put on by the city and demonstrate their proficiency in shooting archery. - Hunting permits for the special hunt will only be offered to residents that live within city limits of East Grand Forks. o Only those with permits issued by the City will be allowed to hunt on city property within city limits. No hunting is allowed on city property outside of city limits. - Only specific, designated areas can be used for the special hunt. - All hunters will be required to wear one piece of blaze orange that will be visible from all directions. - An ATV or UTV can be utilized to remove a deer from the designated hunting location and a permit will be issued for use when the permit for hunting is issued. - To help decrease the deer population, hunters will only be able to hunt for nine (9) special anterless permits and one (1) buck or anterless permit. This could be subject to change in future years. - Any hunters found hunting on city property within city limits or on city property located outside of city limits without a permit from the City will be subject to City Code Section 10.99 General Penalty. - All deer harvested from city property will be reported to both the East Grand Forks Police Department and the Minnesota Department of Natural Resources. - All deer stands used for the special hunt can be placed no earlier than seven days prior to the hunt and would have to be removed no later than one day after the 10- day special hunt. o If placing a deer stand, all responsibility is on the hunter and the City will not be liable or responsible for any damages to or stands that are stolen. 6|Page 15  City of East Grand Forks – Deer Management Plan - Once a hunter fills a city tag, they are no longer eligible to hunt on city property until the next special hunt and receive a city-issued tag through the lottery system. This Deer management plan is approved by the City of East Grand Forks: Date:________________________________ Mayor:____________________________ City Administrator:________________________ Steve Gander Reid Huttunen 7|Page 16 17 18 19 20 21  ORDINANCE NO. 4th SERIES AN ORDINANCE OF THE CITY OF EAST GRAND FORKS, MINNESOTA, TO AMEND CHAPTER 132: DISCHARGING FIREARMS IN 132.04 (B) AND TO USE OF BOW AND ARROW SECTION 132.06 AND BY ADOPTING BY REFERENCE CITY CODE CHAPTER 10 AND SECTION 10.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF EAST GRAND FORKS ORDAINS: Section 1. That Section 132.04 shall be modified by removing the current 132.04 (B) and replacing it with the following: (B) Hunting. No person shall use a gun, pistol, or firearm of any description to engage in the practice of hunting wild game including deer within city limits or on city- owned land located outside of city limits. 1. Exceptions. White tail deer may be taken by lawful means of archery within the city limits during special archery hunts as approved by the State DNR. All State DNR rules and regulations will apply to any special hunt. The City of East Grand Forks may restrict the duration and location of said hunting activities. The City may also place local restrictions on said permits and develop a lottery system for the issuance of said permits. 2. Responsible party. The East Grand Forks Police Department will be responsible for the issuance of any special permits and the monitoring of any special hunts approved by the State DNR. Section 2. That section 132.06 Use of Bow and Arrow shall be removed, and the following shall be replaced: 132.06 USE OF BOW AND ARROW/CROSS BOW (A) Bow and Arrow/Cross Bows. It is unlawful for any person to shoot a bow and arrow or crossbow within the city limits of the city, except in a school physical education program supervised by a member of its faculty, or a community wide-supervised class or an event specifically authorized by the City Council or a bow and arrow/crossbow or archery range authorized by the City Council. 1 22  (B) Deer stands and similar devices: 1. Generally deer stands and other similar devices which may be used in the taking of wild game including deer are prohibited within the city limits or on city owned property that is outside of city limits. 2. Exceptions. Individuals approved to participate in a special archery hunt approved by the State DNR may use deer stands and similar devices that comply with local restrictions. 3. Special hunt will have following regulations will be in place: a. All hunters will have to attend the mandatory orientation put on by the city and demonstrate their proficiency in shooting archery. b. Only those with permits issued by the City will be allowed to hunt on city property within city limits. No hunting is allowed on city property outside of city limits c. Only specific, designated areas can be used for the special hunt. d. All hunters will be required to wear one piece of blaze orange that will be visible from all directions. e. An ATV or UTV can be utilized to remove a deer from the designated hunting location and a permit will be issued for use when the permit for hunting is issued. f. All deer harvested from city property will be reported to both the East Grand Forks Police Department and the Minnesota Department of Natural Resources. g. Any hunters found hunting on city property within city limits or on city property located outside of city limits without a permit from the City will be subject to City Code Section 10.99 General Penalty. Section 3. City Code Chapter 10 entitled "General Provisions” applicable to entire city code including penalty for violation and Section 10.99 entitled "General Penalty" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect and be in force from and after its passage and publication and be given the Number , 4th Series. VOTING AYE: VOTING NAY: ABSENT: 2 23  The President declared the Ordinance passed. ATTEST: PASSED: , 2024 City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing Ordinance this _____ day of 2024. Mayor 3 24 Special Meeting #1 25  #2 26 27 28  #3 29 30 31  AGENDA ITEM #_4______ Request for Council Action Date: May 28, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Vice- President Tim Riopelle; Council members Clarence Vetter, Dale Helms, Brian Larson, Karen Peterson, and Ben Pokrzywinski. Cc: File From: Jeremy King, Parks & Recreation RE: Request to hire Mr. John Wuitschick as Parks & Recreation Specialist Background: Civil Service and the Parks & Recreation Dept. has completed the interview process for our Parks & Recreation Specialist position opening. Mr. John Wuitschick has been offered and accepted the position, contingent upon City Council approval. With approval, his official start date is planned for Monday, June 3rd. Budget Impact: This is a budgeted position in the Parks & Recreation Department. Recommendation: Approve the hiring of Mr. Wuitschick at a Grade 10/Step 1; $21.48 per hour, with a starting date of Monday, June 3, 2024. Enclosure: Resolution 32  RESOLUTION NO. 24 – 05 - 46 Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: WHEREAS, the City of East Grand Forks has an opening for position of “Parks & Recreation Specialist”, and WHEREAS, a hiring process was completed with candidates being interviewed by the Civil Service Commission and by City Staff, and WHEREAS, City Staff has recommended the hiring of John Wuitschick as the Parks & Recreation Specialist, and WHEREAS, Mr. Wuitschick would be placed on the current Grade 10 Step 1 which is $21.48 per hour; and NOW, THEREFORE, BE IT RESOLVED the City Council of East Grand Forks approves the hiring of John Wuitschick as the Parks & Recreation Specialist at a salary of $21.48 per hour. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: May 28, 2024 Attest: ___________________________________ ____________________________________ City Administrator President of Council I hereby approve the foregoing resolution this 28th day of May, 2024. ____________________________________ Mayor 33  AGENDA ITEM #_5______ Request for Council Action Date: May 23, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Karla Anderson RE: Accounting Technician Position Background: Accounting Technician opening since the resignation of employee of April 2023. A candidate has been selected through the hiring process. The candidate has experience in all areas of the position job descriptions in her last 25 plus years of work experience. Placing the candidate at Grade 11 Step 4 gives the candidate credit for 4 years of experience and they have over 25. The recommendation would be to accept the candidate at Grade 11 Step 4 with a July 1, 2024 start date. -1- 34  RESOLUTION NO. 24 – 05 - 47 Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: WHEREAS, the City of East Grand Forks has an opening for position of “Accounting Technician”, and WHEREAS, a hiring process was completed with candidates being interviewed by the Civil Service Commission and by City Staff, and WHEREAS, City Staff has recommended the hiring of Renee Kringlen as the Accounting Technician, and WHEREAS, due to experience Ms. Kringlen would be placed on the current Grade 11 Step 4 which is $25.70 per hour; and NOW, THEREFORE, BE IT RESOLVED the City Council of East Grand Forks approves the hiring of Renee Kringlen as the Accounting Technician at a salary of $25.70 per hour. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: May 28, 2024 Attest: ___________________________________ ____________________________________ City Administrator President of Council I hereby approve the foregoing resolution this 28th day of May, 2024. ____________________________________ Mayor 35