City Council Agendas & Packets

AGENDA OF THE CITY COUNCIL CITY OF EAST GRAND FORKS TUESDAY, MAY 21, 2024 – 5:00 PM CALL TO ORDER: CALL OF ROLL: DETERMINATION OF A QUORUM: PLEDGE OF ALLEGIANCE: OPEN FORUM: “An opportunity for members of the public to address the City Council on items not on the current Agenda. Items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate.” APPROVAL OF MINUTES: 1. Consider approving the minutes of the “Regular Meeting” for the East Grand Forks, Minnesota City Council of May 7, 2024. SCHEDULED BID LETTINGS: NONE. SCHEDULED PUBLIC HEARINGS: NONE CONSENT AGENDA: Items under the “Consent Agenda” will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. 2. Consider approving the Exempt Gambling Permit Application for the North Dakota Association of Builders to hold a raffle on July 30, 2024 at the Eagles Club located at 227 10th St NW East Grand Forks, MN 56721 and waive the 30-day waiting period. 3. Consider adopting Resolution No. 24-05-43 approving the increase to the daily pool rates starting for the 2024 summer season. ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS: 4. Regular meeting minutes of the Water, Light, Power, and Building Commission for May 1, 2024. COMMUNICATIONS: NONE OLD BUSINESS: NONE Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 1 NEW BUSINESS: 5. Consider approving the Off-sale Intoxicating Liquor License renewals for the following applicants: a. Pop’s Liquor located at 122 4th St NE East Grand Forks, MN 56721. b. Hugo’s Wine & Spirits located at 310 14th St NE East Grand Forks, MN 56721. 6. Consider approving the Off-sale Non-intoxicating Malt Liquor License renewal for Northdale Oil located at 607 Gateway Dr NE East Grand Forks, MN 56721. 7. Consider approving the On-sale Weekday and On-sale Sunday Liquor License renewals for the following applicants: a. Blue Moose Bar & Grill located at 507 2nd St NW East Grand Forks, MN 56721. b. River Cinema 15 located at 211 Demers Ave NW Suite 4A East Grand Forks, MN 56721. c. The Shire Bar & Grill located at 211 Demers Ave NW Suite 4B East Grand Forks, MN 56721. d. The Spud Jr located at 302 Demers Ave NW East Grand Forks, MN 56721. e. VFW Post 3817 located at 312 Demers Ave NW East Grand Forks, MN 56721. f. Valley Golf Association located at 2407 River Road NW East Grand Forks, MN 56721. g. Mike’s Pizza & Pub located at 411 2nd St NW East Grand Forks, MN 56721. h. Eagles Club 350 located at 227 10th St NW East Grand Forks, MN 56721. 8. Consider approving the Combination On-sale & Off-sale Liquor License renewal for Bernie’s Restaurant located at 121 Demers Ave NW East Grand Forks, MN 56721. 9. Consider approving the extension to the agreement between the City of East Grand Forks and the listed Townships for fire and rescue services for a five-year term. 10. Consider declaring the 2004 Cat Motor Grader as surplus and trade it in for $79,000 to use towards the purchase of a CAT 140AWD Motor Grader with a wing from Ziegler CAT for a total of $353,940.00. 11. Consider adopting Resolution 24-05-44 approving the sale of coffee with the funds supporting the planned Parks and Recreation facility improvements. 12. Consider adopting Resolution No. 24-05-45 approving the year-end transfer for budget year 2023. CLAIMS: 13. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment of recommended bills and payroll. COUNCIL/STAFF REPORTS: ADJOURN: Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 2  Upcoming Meetings Work Session – Tuesday, May 28, 2024 – Training Room – 5:00 PM Council Meeting – Tuesday, June 4, 2024 – Council Chambers – 5:00 PM Work Session – Tuesday, June 11, 2024 – Training Room – 5:00 PM Council Meeting – Tuesday, June 18, 2024 – Council Chambers – 5:00 PM Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 3  #1 UNAPPROVED MINUTES OF THE CITY COUNCIL CITY OF EAST GRAND FORKS TUESDAY, MAY 7, 2024 – 5:00 PM CALL TO ORDER: The Council Meeting of the East Grand Forks City Council for Tuesday, May 7, 2024 was called to order by Council President Olstad at 5:00 P.M. CALL OF ROLL: On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council Members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Staff Present: Karla Anderson, Finance Director; Jeff Boushee, Fire Chief; Nancy Ellis, City Planner; Steve Emery, City Engineer; Ron Galstad, City Attorney; Paul Gorte, Economic Development Director; Michael Hedlund, Police Chief, Charlotte Helgeson, Library Director; Reid Huttunen, City Administrator; Jeremy King, Parks and Recreation Superintendent; Keith Mykleseth, Water and Light General Manager; Megan Nelson, City Clerk; and Jason Stordahl, Public Works Director. DETERMINATION OF A QUORUM: The Council President Determined a Quorum was present. PLEDGE OF ALLEGIANCE: OPEN FORUM: Council President Olstad stated the open form was an opportunity for members of the public to address the City Council on items not on the current agenda and items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. He asked if anyone would like to address the City Council, please come up to the podium to do so. No one came forward. APPROVAL OF MINUTES: 1. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City Council of April 9, 2024. 2. Consider approving the minutes of the “Regular Meeting” for the East Grand Forks, Minnesota City Council of April 16, 2024. 3. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City Council of April 23, 2024. 4. Consider approving the minutes of the “Special Meeting” for the East Grand Forks, Minnesota City Council of April 23, 2024. 4 City Council Meeting May 7, 2024 A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER RIOPELLE, TO APPROVE ITEMS ONE (1) THROUGH FOUR (4). Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. SCHEDULED BID LETTINGS: NONE. SCHEDULED PUBLIC HEARINGS: 5. Final Assessment Public Hearing for the 2023 Assessment Job No. 1 for Street and Pedestrian Improvements for 5th Avenue NE. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER LARSON, TO OPEN THE PUBLIC HEARING. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. Mr. Emery stated this was the final assessment hearing for work completed on 5th Avenue NE between 15th Street and 20th Street. He explained any objections had to be filed with the Council prior to or at this meeting and after the assessment roll was adopted, they would need to file with the district court within 30 days. He reviewed the project, it was not a full reconstruction, and it included minor sidewalk and driveway improvements. He stated assessments were 30% of the funding for the project with 70% of the funding coming from the Federal subtarget funds and the State Aid Construction funds. He said the total project costs were $838,573.88, the 30% to be assessed was $251,572.17, and $587,001.71 was the 70% that would not be assessed. He reviewed front and end benefits, how they were calculated, and the assessment would be paid over 20 years at 5.7% interest. He added the special assessments could be prepaid or the first payment would be included on the 2025 property tax statement. He asked for questions. Ms. Teri Hammarback, 809 Central Ave NW, stated she needed to be on the record saying the assessment was not right, nothing would be done, nothing was touched on their side of the road on 5th Avenue, they did not have any sidewalks or driveways, and in October they had just finished paying $27,000 in assessments for 20th Street NE. She said they were now going to add another $28,000 and 20th Street will need to be redone in the next few years so they would be charged with more special assessments. She commented they were not going to do anything but again she needed to be on the record saying this was not right. She added she had not seen council members other than Mr. Helms or Mayor Gander take in any of the activities at Heritage Village, it was a first rate education project, but most of the Council did not participate. She said they just had 170 9th graders and 800 4th graders at Heritage Village, she gave tours all summer long from those visiting from Sweden, Finland, Norway, Canada, Japan, and China. She informed the Council they would be celebrating the 50th anniversary next year, nothing was going to change, and they would continue to be assessed. She commented they were being assessed for something that did not need fixing and 20th Street did need to be fixed. Mr. Dale Helms, 613 2nd Ave NE, said the reason they were both there was because they were co- presidents of the Heritage Foundation. He said if 5th Avenue was closed it would not affect them one bit because they access the grounds from 20th Street. He explained they just got done paying for the 20th Street assessments, they had a very small budget, and it was run by volunteers so this assessment would 2|Page 5 City Council Meeting May 7, 2024 be a big strain on the Heritage Foundation. He added it would be even worse if 20th Street was redone and assessed and it could cause them to have to close Heritage Village because they could not afford it. He stated they did not make money, they were there for educational purposes, and he asked Mr. Emery how they were assessed. Mr. Emery said they charged the end benefit rate on the project. Mr. Helms said they would not be filing with the courts because they did not have the money to fight the assessments, so they were there to make sure everyone understood where they were coming from. Ms. Hammarback asked who received the interest. Mayor Gander asked what the interest rate on the bond. Mr. Huttunen said it was not being bonded so the City would be receiving the interest. He explained the policy, how they checked the market rate, and included 2% for administrative costs. Mayor Gander commented that a benefit for them being at the meeting was the community was being informed of their need so anyone that could help offset this cost would be greatly appreciated. Ms. Hammarback said they were able to do a lot with memberships and asked the Council how many were members. She reminded them membership was $30 per year. Mr. Helms said their membership was down, he was glad they did not have to have a complete reconstruction, and it was that way because of the truck traffic. Mr. Emery said the argument could be made for all side streets, but they followed the City policy for assessments and they did do work on their side of the street because all of the centerline panels were replaced. He said they repaired what was needed, it was a maintenance project of the street, and it helped with the longevity of the street. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO CLOSE THE PUBLIC HEARING. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. CONSENT AGENDA: Items under the “Consent Agenda” will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. 6. Consider approving the Premises Permit Application for the East Grand Forks Blue Line Club to be able to conduct gambling at the Valley Golf Course located at 2407 River Road NW East Grand Forks, MN 56721. 7. Consider adopting Resolution No. 24-05-36 approving the following Board and Commission appointments and reappointments as presented by the appropriate elected official. 8. Consider approving the Parade Application from KEM Shriners for a parade on Saturday, June 1st starting at 11am and contingent on approval from MNDOT for the bridge closure. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER LARSON, TO APPROVE ITEMS SIX (6) THROUGH EIGHT (8). Ms. Helgeson said the new library board member would be filling a vacancy on the Library Board because Therese Tiedeman had served three terms of three years each which was the maximum a board member could serve on the board. She informed the Council Ms. Tiedeman had passed away the previous week, she was a great board member, she was a firecracker, and she also served on the Friends of the Library board. She added that Mr. Brendan Stermer would be filling the vacancy and she needed to let the Council 3|Page 6 City Council Meeting May 7, 2024 know how important Ms. Tiedeman was to the Library. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS: 9. Regular meeting minutes of the Water, Light, Power, and Building Commission for April 3, 2024 and April 17, 2024. COMMUNICATIONS: NONE OLD BUSINESS: NONE NEW BUSINESS: 10. Consider adopting Resolution No. 24-05-37 adopting Assessment Roll 344 for the 2023 Assessment Job No. 1 for Street and Pedestrian Improvements for a total assessment of $251,572.17. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER VETTER, TO ADOPT RESOLUTION NO. 24-05-37 ADOPTING ASSESSMENT ROLL 344 FOR THE 2023 ASSESSMENT JOB NO. 1 FOR STREET AND PEDESTRIAN IMPROVEMENTS FOR A TOTAL ASSESSMENT OF $251,572.17. Voting Aye: Riopelle, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. Abstain: Helms. 11. Consider adopting Resolution No. 24-05-38 accepting and awarding the 2023 City Project No. 5 for Sidewalk and Multi-Use Trail Extension to Q3 Contracting for a total of $126,435.35. A MOTION WAS MADE BY COUNCIL MEMBER LARSON, SECONDED BY COUNCIL MEMBER VETTER, TO ADOPT RESOLUTION NO. 24-05-38 ACCEPTING AND AWARDING THE 2023 CITY PROJECT NO. 5 FOR SIDEWALK AND MULTI-USE TRAIL EXTENSION TO Q3 CONTRACTING FOR A TOTAL OF $126,435.35. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. 12. Consider adopting Resolution No. 24-05-39 approving Agreement No. 1056265 between the City of East Grand Forks and the Minnesota Department of Transportation appointing the Department as the agent for the City to accept the Carbon Reduction Grant funds. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER LARSON, TO ADOPT RESOLUTION NO. 24-05-39 APPROVING AGREEMENT NO. 1056265 BETWEEN THE CITY OF EAST GRAND FORKS AND THE MINNESOTA DEPARTMENT OF TRANSPORTATION APPOINTING THE DEPARTMENT AS THE AGENT FOR THE CITY TO ACCEPT THE CARBON REDUCTION GRANT FUNDS. 4|Page 7 City Council Meeting May 7, 2024 Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. 13. Consider adopting Resolution No. 24-05-40 ordering the improvement and preparation of plans and specifications for the SCADA system and approve the programming work to be completed by IPS contingent upon a bid being awarded. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER LARSON, TO ADOPT RESOLUTION NO. 24-05-40 ORDERING THE IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE SCADA SYSTEM AND APPROVE THE PROGRAMMING WORK TO BE COMPLETED BY IPS CONTINGENT UPON A BID BEING AWARDED. Ms. Peterson said for transparency purposes she stated she did have a brother-in-law that worked for this company, she would not be receiving any financial gain from this, and after speaking with Mr. Galstad about this she did not need to abstain from voting. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. 14. Consider approving the Assignment and Assumption Agreement between the City of East Grand Forks and Cabela’s for the City assuming all right, title, or interest in the billboard structure in Sherlock Park. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO APPROVE THE ASSIGNMENT AND ASSUMPTION AGREEMENT BETWEEN THE CITY OF EAST GRAND FORKS AND CABELA’S FOR THE CITY ASSUMING ALL RIGHT, TITLE, OR INTEREST IN THE BILLBOARD STRUCTURE IN SHERLOCK PARK. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. 15. Consider approving the Location Lease Agreement between the City of East Grand Forks and Newman Signs for the placement of a new digital billboard in Sherlock Park. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO APPROVE THE LOCATION LEASE AGREEMENT BETWEEN THE CITY OF EAST GRAND FORKS AND NEWMAN SIGNS FOR THE PLACEMENT OF A NEW DIGITAL BILLBOARD IN SHERLOCK PARK. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. 16. Consider approving the renewal of the $100,000 Builder Incentive Program utilizing the funds available in the 280 and 633 funds. 5|Page 8 City Council Meeting May 7, 2024 A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER LARSON, TO APPROVE THE RENEWAL OF THE $100,000 BUILDER INCENTIVE PROGRAM UTILIZING THE FUNDS AVAILABLE IN THE 280 AND 633 FUNDS. Council member Vetter asked Ms. Anderson about the future costs of property tax rebates. Ms. Anderson said Mr. Huttunen was working with the Economic Development office on that. Mr. Huttunen stated information would be brought forward at the next work session about the programs and loans. Discussion followed about how the fund would cover the abatements for the next year and how the three loans would be coming from the 280 and 633 funds which totaled approximately $380,000. Voting Aye: Helms, Olstad, Larson, Peterson, and Pokrzywinski. Voting Nay: Riopelle and Vetter. 17. Consider adopting Resolution No. 24-05-41 approving the sale of city lots to the North Star Neighbors Community Land Trust contingent upon the agreement to the proposed guidelines and grant funding being awarded from Minnesota Housing. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER LARSON, TO ADOPT RESOLUTION NO. 24-05-41 APPROVING THE SALE OF CITY LOTS TO THE NORTH STAR NEIGHBORS COMMUNITY LAND TRUST CONTINGENT UPON THE AGREEMENT TO THE PROPOSED GUIDELINES AND GRANT FUNDING BEING AWARDED FROM MINNESOTA HOUSING. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. 18. Consider adopting Resolution No. 24-05-42 approving the purchase of a Class 400 Low Floor bus for the purpose of public transportation services. A MOTION WAS MADE BY COUNCIL MEMBER VETTER, SECONDED BY COUNCIL MEMBER LARSON, TO ADOPT RESOLUTION NO. 24-05-42 APPROVING THE PURCHASE OF A CLASS 400 LOW FLOOR BUS FOR THE PURPOSE OF PUBLIC TRANSPORTATION SERVICES. Ms. Ellis told the Council there were many plans when it came to transit, the City had four buses they tried to rotate out, the Minnesota Department of Transportation (MNDOT) reviewed the plans, and this year they were able to give funding for a new bus. She said costs were up significantly since COVID, this time there was a 90/10 local match for the bus purchase, but in the future it more than likely will go back to a 80/20 local match. She added they would get the bus ordered and budget for the local match in the 2025 budget because it was a long lead time before the bus would be delivered. Council member Helms asked if they just got a new bus. Ms. Ellis said they did and it was the bus that had been ordered in 2022. Council member Helms asked if the City received any revenue from fares. Ms. Ellis said they did and it reduced the operating expenses. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. 6|Page 9 City Council Meeting May 7, 2024 CLAIMS: 19. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment of recommended bills and payroll. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER VETTER, TO AUTHORIZE THE CITY ADMINISTRATOR/CLERK-TREASURER TO ISSUE PAYMENT OF RECOMMENDED BILLS AND PAYROLL. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. COUNCIL/STAFF REPORTS: Mayor Gander said this was the first meeting since the State of the City event, he thanked staff for all of their work putting the event together, and thanked those that participated in the event. He also thanked the Chamber and Livewire for being a part of the event. He added this helped keep the Council accountable for the plans made for the year. Council Member Helms said Ms. Tiedeman would be missed, the current library board was a good group of people, and suggested that people take a look at the website to see all of the activities that were going on at the library. He also thanked the Council for listening about the Heritage Village and let them voice their frustration. ADJOURN: A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER VETTER, TO ADJOURN THE MAY 7, 2024 COUNCIL MEETING OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 5:37 P.M. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. _______________________________________________ Megan Nelson, City Clerk 7|Page 10  #2 11 12  AGENDA ITEM #__3_____ Request for Council Action Date: May 14, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. From: Jeremy King, Parks & Recreation RE: Request to set pool prices for 2024 season Background: The Sherlock Park Swimming Pool is set to reopen for the season on Thursday, June 6th. During a Parks & Recreation Commission meeting, we evaluated the 2023 pool season and discussed swimming rates for the upcoming 2024 season. After reviewing the revenue and expenses from 2023, it was suggested we raise the daily rate for swimming passes in 2024. However, it's recommended to maintain the 2024 season pass rates at the same level as 2023. Daily pool rates were increased in 2023. The proposed rate increase will be used to cover increased repair, maintenance, and chemical costs. The proposed 2024 increase is still inline with other public pools in the region. Here are the 2023 rates and proposed 2024 rates: 2024 Proposed Difference Daily Pass 2023 Price 2023 Income Price Projected Income from 2023 Non Swim Adults/Age 4 & Under $ 1.00 $ 2,648.00 $ 2.00 $ 5,296.00 $ 2,648.00 Children Ages 5-17 $ 5.00 $ 30,000.00 $ 6.00 $ 36,000.00 $ 6,000.00 Adults $ 6.00 $ 16,350.00 $ 7.00 $ 19,075.00 $ 2,725.00 Family Swim (Family of 4) $ 15.00 $ 3,450.00 $ 16.00 $ 3680.00 $ 230.00 Family Swim (addtl Members) $ 3.00 $ 246.00 $ 4.00 $ 328.00 $ 82.00 Total Daily Pass Revenue $ 52,694 $ 64,379.00 $ 11,685.00 Budget Impact: Approving the recommended rate increase, based on projected 2024 daily attendance statistics, would generate an additional $11,685.00 in daily pass revenue. The pool's operating cost for 2024 is set at $194,564.38. Recommendation: Consider approving the swimming pool rate increase as proposed. Enclosure: Season by Season Summary of Attendance with Pool Income and Expenses -1- 13  East Grand Forks Swimming Pool Season by Season Summary of Attendance 2023 2022 2021 2020 2019 2018 2017 2016 Open Date (First date of season) 7-Jun 8-Jun-22 4-Jun-21 19-Jun-20 3-Jun-19 20-Jun-18 10-Jun-16 Closed Date (Final date of season) 17-Aug 8/18/2022 8/19/2021 23-Aug-20 16-Aug-19 23-Aug-18 21-Aug-18 Season Length (Total Calendar Days) 72 72 77 66 75 65 72 Number of Day's Open 69 67 73 57 68 61 65 Number of Day's Closed/Rain Day's 3 5 4 9 7 4 7 Daily Average High Temperture 75 79 83 Closed all of Total Season Passes Sold 155 148 133 45 110 64 2017 for Pool 91 Total Daily Attendance 20739 19334 21925 14614 16,002 14,452 Repairs Highest Single Daily Attendance 700 651 584 511 545 510 Average Daily Attendance 301 289 300 256 236 237 Pool Rental Income $ 3,575.00 $ 5,750.00 $ 7,200.00 $ 1,825.00 $ 1,300.00 $ 1,700.00 $ 2,690.00 Season Pass Income $ 24,560.00 $ 17,600.00 $ 16,625.00 $ 5,440.00 $ 11,703.50 $ 4,790.00 $ 6,675.00 Daily Pass Income $ 52,694.00 $ 48,031.75 $ 50,904.18 $ 33,346.47 $ 31,975.50 $ 23,135.39 $ 26,284.10 Misc Income $ 5,112.00 Gross Pool Income $ 85,941.00 $ 71,381.75 $ 74,729.18 $ 40,725.47 $ 44,979.00 $ 29,625.39 $ - $ 35,649.10 Misc refunds & Card Processing Fee {$1,115.25) Total Pool Income less Sales Tax $84,826.75 $66,641.75 $72,359.21 $37,644.47 $43,854.00 $28,365.39 Daily Average Income I$ 1,229.37 I$ 994.65 Is 991.22 Is 660.43 Is 644.91 Is 465.01 I 1 s 548.45 1 Season Pass Total Sales Detail Season Pass Total Sold 155 148 133 45 110 64 91 Individual 36 28 25 8 29 14 15 Closed all of Family (up to 4) 87 82 70 26 45 35 48 2017 for Pool Add'/ Family Members 21 31 33 10 31 13 20 Repairs Reduced Individual 5 2 3 0 0 0 1 Reduced Family 6 5 2 1 5 2 7 10 Pass Punch Cards 23 34 44 first offered in 2021 Total Pool Expenses $190,006.19 $180,818.88 $173,500.50 $139,085.34 $154,243.33 $142,832.06 Pool Income less Sales Tax $84,826.75 $66,641.75 $72,359.21 $37,644.47 $43,854.00 $28,365.39 Net Profitl(Net Loss) ($105,179.44) ($114,177.13) ($101,141.29) ($101,440.87) ($110,389.33} ($114,466.67) 14  RESOLUTION NO. 24 – 05 - 43 Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: WHEREAS, the Park and Recreation Commission reviewed and suggested an increase to the daily pass rates at the Sherlock Park Swimming Pool; WHEREAS, this recommendation was brought before the City Council at the May 14 th Work Session for discussion; and WHEREAS, the reasons for the proposed increase is to help with the increases to repairs, maintenance, and chemical costs to run the pool, and NOW, THEREFORE, BE IT RESOLVED the City Council approves the following proposed increase to the daily rates starting in 2024: 2024 Proposed Daily Pass 2023 Price Price Non Swim Adults/Age 4 & Under $ 1.00 $ 2.00 Children Ages 5-17 $ 5.00 $ 6.00 Adults $ 6.00 $ 7.00 Family Swim (Family of 4) $ 15.00 $ 16.00 Family Swim (addtl Members) $ 3.00 $ 4.00 Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: May 21, 2024 Attest: ___________________________________ ____________________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 21st day of May, 2024. ____________________________________ Mayor 15  #4 Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held on May 1, 2024, at 8:00 am in the City Council Chambers. Present: Grinde, Beauchamp, Quirk, Riopelle Absent: None Also present: Ron Galstad, Keith Mykleseth, Brian Johnson, Todd Grabanski, Todd Forster, Jordan Midgarden, Corey Thompson, Karla Anderson It was moved by Commissioner Beauchamp supported by Commissioner Quirk to approve the minutes of the previous regular meeting held on April 17, 2024. Voting Aye: Grinde, Beauchamp, Quirk, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Beauchamp to authorize the Secretary to issue payment of the recommended bills and payroll in the amount of $400,966.00. Voting Aye: Grinde, Beauchamp, Quirk, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Beauchamp to approve donating the 2023 WAPA Renewable Energy Certificates to American Crystal. Voting Aye: Grinde, Beauchamp, Quirk Voting Nay: Riopelle It was moved by Commissioner Beauchamp supported by Commissioner Quirk to approve hiring Nicholas McNelis for the Water Treatment Plant Operator Position at $35.45 per hour with a start date of 5-13-24. Voting Aye: Grinde, Beauchamp, Quirk, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Beauchamp to adjourn at 8:20 am to the next regular meeting on May 15, 2024, at 8:00 am to be held in the City Council Chambers. Voting Aye: Grinde, Beauchamp, Quirk, Riopelle Voting Nay: None Kristen Shipes Commission Secretary 16  #5 17 18  #6 19  #7 20 21 22 23 24 25 26 27  #8 28  AGENDA ITEM #__9_____ Request for Council Action Date: To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Fire Chief Jeff Boushee RE: Township Fire & Rescue Contract Background: The current Township Fire & Rescue Contract Extension will expire April 1, 2025. We have a tentative agreement to renew the contract extension for another 5 years beginning April 1, 2025, and expiring on May 1, 2030. This tentative agreement is a 2% increase per year for the next 5 years. Recommendation: Approve contract extension as written. Enclosures: Contract Extension. -1- 29  EXTENSION TO THE AGREEMENT FOR FIRE SERVICES This agreement (“Extension”) is made between the City of East Grand Forks, a Municipal Corporation, of Polk County, Minnesota, (hereafter referred to as “City”), and the following Townships, all located in Polk County, Minnesota: Bygland, Grand Forks, Huntsville, Keystone, Nesbit, Rhinehart and Sullivan, (hereafter referred to as “Townships”). This Extension is effective April 1, 2025. Background: The City and Townships have had a cooperative agreement for fire and rescue services for many years. Most recently the parties entered into an agreement dated March 17, 2009, (the “Agreement”). This Agreement was amended by extensions on September 7, 2010, and April 1, 2015. In addition, the City and Townships entered into an Amendment to the Fire Services Agreement dated August 15, 2017, whereby the parties agreed to the joint purchase of a Fire Engine and related apparatus. Following the 2017 agreement the parties then extended the agreements again on April 1, 2020. Together the foregoing is referred to as the “Original Agreements”. The parties now intend to extend the termination date of the Original Agreements and to modify the annual payments by the Townships. In all other regards the parties intend the Original Agreements to remain effective and unchanged. Based on the foregoing, the undersigned parties hereby agree to amend the Original Agreements, effective April 1, 2025, as follows: Township Payments/Conditions: 1. Section 6 of the Agreement is deleted and a new Section 6 is added to read as follows: a. The Townships agree to pay the City annual payments on April 1st each year as follows: Date Amounts i. April 1, 2025: $61,095.00 ii. April 1, 2026: $62,317.00 iii. April 1, 2027: $63,563.00 iv. April 1, 2028: $64,834.00 v. April 1, 2029: $66,131.00 b. The City shall apply for, obtain, process and spend all fire aid available from the State of Minnesota, (currently equal to 2%) in accordance with all applicable laws, rules and regulations during the term of this Agreement. c. The City will not charge the Townships or their residents for fire or first responder services and response calls during the term of this Agreement. d. The City will not seek or obtain any other type of revenue increase from the Townships or Township residents, whether direct or indirect, resulting from taxing authorities or other means of revenue enhancement during the term of this Agreement. e. The above increase in payments by the Townships is conditioned upon: • The City implementing a monthly utility assessment of $5.00 on its residents beginning January 1, 2011, and continuing during the term of this Agreement. 1 30  This revenue would be ear marked and used as a “rescue unit fee.” Beginning April 1, 2015, in lieu of the $5.00 per household rescue unit fee, the City may use other means to obtain the necessary revenue so long as funding continues at approximately the same level. • The city provides the same level of service to the Townships in fire, rescue and first responder services that existed at the beginning of this Agreement in March 2009. 2. Section 8 of the Agreement is deleted, and a new section 8 is added to read as follows: 8. Term of Agreement: The term of this Agreement was originally for 5 years, commencing on April 1, 2010, and expiring on May 1, 2015. In 2014, the parties entered into an extension of the term of the agreement to May 1, 2020. In 2020 The parties extended to agreement until April 1, 2025. This Extension begins April 1, 2025, and expires on May 1, 2030. The parties agree that the attached Inventories represent the status of personal property and equipment ownership as of the date of this Extension. Further, the parties agree that in the event of Agreement termination, the City will return Township trucks to the Townships as then equipped. IN TESTIMONY WHEREOF, the City Council and the Township Boards have approved this Extension, the undersigned have set their hands and seals on the date specified herein. CITY: The City of East Grand Forks, Minnesota A Municipal Corporation. By: _____________________________________ Date: ________________________ Mayor By: _____________________________________ Date: ________________________ City Administrator 2 31 1. TOWNSHIPS: Bygland Township: By: _____________________________________ Date: ________________________ Its: _______________________________________ 3 32 Grand Forks Township: By: _____________________________________ Date: ________________________ Its: _______________________________________ 4 33 Huntsville Township: By: _____________________________________ Date: ________________________ Its: _______________________________________ 5 34 Keystone Township: By: _____________________________________ Date: ________________________ Its: _______________________________________ 6 35 Nesbit Township: By: _____________________________________ Date: ________________________ Its: _______________________________________ 7 36 Rhinehart Township: By: _____________________________________ Date: ________________________ Its: _______________________________________ 8 37 Sullivan Township: By: _____________________________________ Date: ________________________ Its: _______________________________________ 9 38  TOWNSHIP INVENTORY MUTUAL EQUIPMENT OWNERSHIP (City of East Grand Forks & Rural Townships) #407 2018 E-ONE Fire Engine (Lose equipment is owned by City of EGF) #436 Polaris Ranger 6 Wheeler 4x4 Skid unit for pickup (Water tank and Pump) Skid unit for 6 Wheeler Ranger (Water tank & Pump) TOWNSHIPS EQUIPMENT INVENTORY #406 2010 Kenworth Tanker/Pumper (See attachment for 406 equipment inventory) #409 2000 International Fire Engine (See attachment for 409 equipment inventory) Newman Utility Trailer Loose Equipment: (From 404) Description Location Reciprocating saw 408 Utility rope bag 409 Salvage tarp 409 Chain saw Trailer Flappers Trailer Scoop shovel Trailer Portable halogen light Tech Rescue Trailer 6 ft. step ladder St. 1 5 gal. Gas can St. 2 2 ½ to 1 ½ reducers Garage (Inventory) 2 ½ double male Garage (Inventory) 4 ½ to 2 ½ reducer Garage (Inventory) Chimney fire chain Garage (Inventory) Crow bar Garage (Inventory) Pry bars Garage (Inventory) Halligan bar Garage (Inventory) Bolt cutter Garage (Inventory) Pick headed axe Garage (Inventory) Chest waders Garage (Inventory) Electric smoke extractor Garage (Inventory) Pitch fork Garage (Inventory) 3500 gal. Drop tank Garage (Inventory) 10 39  406 INVENTORY 04/2024 CAB 1X ERG (2020 EMERGENCY RESPONSE GUIDE) 1X FLORESCENT VEST 1X FLASHLIGHT 1X Rural Map 1X Ice Scraper DRIVER SIDE COMP. 4X SPANNER WRENCH 2X HYDRANT WRENCH 2X 5” SPANNER WRENCHES 1X 10LB ABC FIRE EXTINGUISHER 1X 2 ½ DBL. FEMALE FITTINGS 1X 2 ½ DBL. MALE FITTING 1X 2 ½ X 1 ½ REDUCERS 1X 2 ½ NOZZLE 1X 1 ½ NOZZLE 1X 5” X 2 ½ X2 ½ Y ADAPTOR 1X HYDRANT GATE VALVE (City Owned) 1X GF HYDRANT ADAPTER (City Owned) 2X HYDRANT STORZ CONNECTIONS 1X 5”x4” STORTZ 1X WHEEL CHOCK 2X 50’ 1 ¾ HOSE (City Owned) 1X 10’ 1 ½ HOSE (City Owned) 2X 50’ ROLL 2.5” HOSE (City Owned) 1X 50’ 5” HOSE (City Owned) 1X 25’ 5” HOSE (City Owned) 1X DEADBLOW HAMMER 1X 2 1/2” Barrel Strainer DRIVER SIDE TANK. 2X 10’ 4.5” HARD SUCTION HOSE 11 40 PASSENGER SIDE COMP. 1X 3” HARD SUCTION 1X STRAINER 1X PVC WATER POOL TRANSFER 5X COLLAPSABLE CONES 1X GRAIN SHOVEL PASSENGER SIDE TANK. 1X 3000 GALLON DROP TANK TOPSIDE HOSE BED 1X 200 FT X 1 ¾ PRECONNECTED HOSE WITH NOZZLE (City Owned) 1X 200 FT X 2 ½ HOSE LAY (REVERSE) (City Owned) 1X 250 FT X 3.0 HOSE LAY (REVERSE) (City Owned) 12 41  409 INVENTORY 04/2024 CAB 1X VEHICLE MANUAL 1X ERG (2020 EMERGENCY RESPONSE GUIDE) 1X PHONE BOOK 1X TOWNSHIP MAP 4X SCBA’S (City Owned) 1X HIGH VIS VEST 1X BULLARD THERMAL IMAGER (City Owned) ENGINEER COMP. 1X RADIO AND HEADSET TOP SHELF 1X DECON KIT 1X LED LIGHT 1X HANDLIGHT 1X ACCOUNTABILITY COFFEE CAN MID. SHELF 4X SPANNER WRENCH 1X HYDRANT WRENCH 1X DEAD BLOW HAMMER 1X GATED WYE 2X 2 ½ DOUBLE FEMALE COUPLING 1X 2 ½ TO 1 ½ REDUCERS 2X 2 ½ DOUBLE MALE COUPLINGS 2X STORTZ SPANNER WRENCH 1X 1 ½ AKRON NOZZLE (SABER JET) 1X 60-350 TFT AUTOMATIC NOZZLE BOT. SHELF 1X 2 ½ SMOOTH BORE NOZZLE 1X 2 ½ COMBINATION NOZZLE 1X 1 ½ FOAM NOZZLE (BUBBLE CUP) 1X 6.0 NST/STORZ ADAPTER 1X MEDICAL BAG 1X BURN KIT 1X STACKED TIPS FOR DECK GUN (2”, 1.75”, 1.50”) 1X SAWZALL 1X TOOL BOX 1X CRESCENT WRENCH SET TOP SIDE DRIVERS SIDE 1X ATTIC LADDER 13 42 MID. COMP. DRIVERS SIDE 4X SPARE SCBA BOTTLES (City Owned) 1X PRESSURIZED WATER EXTINGUISHER 1X DRY CHEMICAL EXTINGUISHER 1X HALIGIN BAR 1X PRY BAR 4X CROW BARS 1X SET OF IRONS (FLATHEAD AXE & PRO-BAR) 1X SLEDGE HAMMER REAR COMP. DRIVERS SIDE 1X HIGH RISE PACK (City Owned) 1X CO2 EXTINGUISHER 1X PICK HEAD AXE 1X FLAT HEAD AXE 1X 5 GAL. FLOOR DRY 1X BAG OF 5 COLLAPSABLE CONES 2X WHEEL CHALKS REAR COMP TOP SHELF 1X STIHL CHAINSAW 2X 75’ UTILITY ROPE BAGS ` 1X ELECTRIC CORD REELS BOT. SHELF 1X GAS POSITIVE PRESSURE FAN PASS. SIDE FRONT COMP 1X 6” STRAINER 1X 10’ STEAMER HOSE (City Owned) 1X SALVAGE TARPS 1X SALVAGE RED TARP 12X14 1X CANVAS TARP 1X BOX RUBBER GLOVES/BAGS PASS. SIDE REAR COMP. 1X HONDA 5000 KW GENERATOR PASS. SIDE 1X 14’ ROOF LADDER 1X 24’ EXTENSION LADDER 2X 6” X 10’ HARD SUCTION 2X 2 ½ X 10’ HARD SUCTION 1X 6’ PIKE POLE 1X 10’ PIKE POLE 14 43 TOP SIDE F. CROSSLAY 200’ OF 1 ¾ HOSE W/TFT NOZZLE (City Owned) R. CROSSLAY 200’ OF 1 ¾ HOSE W/ TFT NOZZLE (City Owned) COMP. 2X FLAPPERS 1X PITCH FORK 1X SHINGLE SHOVEL 1X SPADE SHOVEL 1X TRASH RAKE 1X SHORT SCOOP SHOVEL 1X PRY BAR 1X PULASKY TOOL 1X SALVAGE BUCKET HOSE BEDS 800’ OF 3” (City Owned) 300’ OF 5” (City Owned) 400’ OF 21/2” (City Owned) 15 44  AGENDA ITEM #_10______ Request for Council Action Date: 4/17/2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Jason Stordahl-Public Works Director RE: Motor Grader purchase As per the Public Works Capital Improvement Plan the City budgeted $400,000 to replace their 2004 Caterpillar Motor Grader. We received the following pricing per the Minnesota State Bid Contract pricing: RDO Equipment $388,203.00 (after trade) John Deere 772G Motor Grader, with wing Ziegler CAT $353,940.00 (after trade) CAT 140AWD Motor Grader, with wing Recommendation: Approve the purchase of one new CAT 140AWD motor grader for $432,800 (includes warranty) from Ziegler CAT. And declare surplus for trade unit 118 (2004 CAT Motor Grader), and trade to Ziegler CAT for $79,000. -1- 45  Investment Proposal (Quote) RDO Equipment Co. 6565 Gateway Drive Grand Forks ND, 58203 Phone: (701) 772-4842 - Fax: (701) 772-9620 Proposal for: Investment Proposal Date: 3/28/2024 CITY OF E. GRAND FORKS Pricing Valid Until: 4/30/2024 CITY SHOP Deal Number: 1625117 PO BOX 373 Customer Account#: 2483010 E GRAND FORKS, MN, 567210373 Sales Manager: Jared Harshman POLK Phone: (701) 772-4842 Fax: (701) 772-9620 Email: jharshman@rdoequipment.com Comments PRICING IS OFF CURRENT MN STATE BID CONTRACT #M-439(5) Additional Options Not Included: Auto Articulation - $1300 Auto Pass - $1000 Machine Presets - $1000 Equipment Information Quantity Serial Number Hours Status / Year / Make / Model Cash Price Stock Number (approx.) Additional Items 1 TBD 0 New 2024 JOHN DEERE 772G $436,333.00 TBD PM Essential Final Tier 4 - 0 - 2000 Hours Warranty -John Deere Comprehensive-84 Months, 4000 Hours,Deductible: 0, Exp Date: 3/25/2031 1 TBD 0 Attachment - New 2024 LITTLE FALLS MACHINE 2012WING $25,925.00 TBD 1 TBD 0 Attachment - New 2024 LITTLE FALLS MACHINE PLS-1 $10,945.00 TBD Equipment Subtotal: $473,203.00 Trade Information Serial Number Year / Make / Model Payoff Information Trade In Hours Trade In Value CAT0143HCAPN00556 2005 CAT 143H $0.00 5526 ($85,000.00) Total Trade in Value: ($85,000.00) Trade Balance Owed: $0.00 Net Difference: ($85,000.00) Purchase Order Totals Balance: $388,203.00 Total Taxable Amount: $0.00 MN STATE TAX: $0.00 MN SPECIAL TAX: $0.00 Sales Tax Total: $0.00 Sub Total: $388,203.00 Cash with Order: $0.00 Balance Due: $388,203.00 D1625117 46 Page 1 of 2 Equipment Options Qty Serial Number Year / Make / Model Description List Price 1 TBD 2024 JOHN DEERE 772G 8470T 772G MOTOR GRADER with 6WD 1140 John Deere PowerTech PSS 9.0L meets EPA FT4 Emissions 1840 Engine Exhaust W/ Chrome Stack (FT4 or Stage V only) 1410 Standard Fuel & Water Filtration 1320 No Quick Service Group 9360 Engine Block Heater 9370 Ether Starting Aid 9395 Adjusting Rotary Ejector Precleaner 1030 Dual Joystick Controls 5070 Grade Pro Low Cab w/ Fixed Lower Front and Side Opening Windows, Laminated Glass 8830 Rear Camera (R4) 8220 Heated Exterior Mounted Rearview Mirrors 8415 Premium AM/FM Radio with Bluetooth, Aux and Weather Band (WB). 8310 Lower Front Intermittent Wiper & Washer 6030 No Powered Cab Air Precleaner 6140 Grade Pro Premium Heated, Leather/Fabric, High-Wide Back Air Suspension Seat 8720 No Sound Absorption Package 6595 Grade Pro Controls w/3 Front Auxiliary Function AND 3 Rear Auxiliary Functions 6650 Grade Pro Controls - Left Side 8510 Air Conditioner Refrigerant Charged 9130 Rear Retractable Sun Shade 9210 Decelerator 2575 No Grade Control Base Kit Installed 2775 No Topcon 3D GPS Grade Control System installed 5835 Cold Weather Package with Hydrau XR 1610 Hydraulic Pump Disconnect 170K JDLink™ 1910 Blade Impact Absorption System 2070 14 Ft. x 27 In. x 1 In. (4.27M x 686mm x 25mm) w/ 8 In. x 3/4 In. (203 x 19mm) Cutting Edge & 5/8 in. (16mm) Hardware 2850 Premium Circle 1240 Dual 100 Amp Alternators (200 Amp total) 7180 Premium Grading Lights (18 LED Lights) 8120 24-to-12 Volt Converter (30 amps peak / 25 amps continuous) 9270 Tall ( 26in.(660mm) higher than Standard Frame Lights) Front Snow Plow Light Bar 9299 Beacon with Flip Down Cab Beacon Bracket (LH) 6750 Less Front Attachment 6850 No Rear Attachment 5515 Autoshift Plus Transmission 5710 Transmission Solenoid Valve Guard 4426 Michelin SnoPlus 7810 Front Fenders 9005 Rear Wheel Fenders 2605 English Manual W/ English Labels & Decals 1 TBD 2024 LITTLE FALLS MACHINE GIM3012A G2 POSTLESS SNOW WING 2012WING GWHRS HYD REAR POST $1,655.00 1 TBD 2024 LITTLE FALLS MACHINE GPLS-1 FALLS MODEL PLS-1 PARA LIFT HITCH (STATE BID PLS-1 ORSOU GPLSHLP HYD LOCKING PIN KIT FOR PLS-1 HPLSHLPINSTALL FACTORY INSTALL OF HYD LOCKING PIN KIT G4PRM FALLS MODEL 4 PORT RELIEF MANIFOLD KIT D1625117 47 Page 2 of 2 720 3rd Ave SW Crookston, MN 56716 218.281.4245 Main 800.422.5782 Toll Free 218.281.3852 Fax May 3rd, 2024 City of East Grand Forks Josh Krostue 1001 Second St NE East Grand Forks, MN 56721 Josh, I am pleased to quote you the following Caterpillar 140AWD motor grader per MN State Contract M- 439(5). Base Unit Price: CAT 140AWD Joystick $ 327,970.00 4.1.3 Cab, Premium (Included in Snow Fighter Package) 4.1.5 Rear vision camera (115 degree color camera connected to a 7 inch LCD in cab screen Included 4.1.6 Inside rear view mirror, wide angle Included 4.1.8 Mirror, Outside heated 24V (Included in Snow Fighter Package) 4.1.9 Speedometer / Tachometer Included 4.1.10 Radio ready cab (Includes two installed speakers, antenna, and cable) Included 4.1.11 Supplemental steering Included 4.1.12 Rear window defroster fan Included 4.2.1 Autoshift transmission (included in Snow Fighter Package) 4.2.2 Caterpillar C9 Tier 4 final emissions compliant engine Included 4.2.3 All wheel drive $ 39,860.00 4.2.4 Fuel tank 110 gallons Included 4.2.6 Precleaner, Sy-Klone $ 570.00 4.2.8 Cold weather plus package (included in Snow Fighter Package) 4.2.9 Extreme duty starter (included in Snow Fighter Package) 4.2.10 Engine coolant heater Included 4.2.11 Fluid sampling ports Included 4.2.12 Extended Life Coolant, -31F Included 4.3.1 150 amp alternator, sealed Included 4.3.2 Heavy duty, maintenance free batteries (1400 CCA) Included 4.3.3 Lights, service internal (provides two lights in the rear enclosure) Included 4.3.4 LIGHTS, ROADING, HALOGEN (provides six halogen cab roof mounted roading lights) Included 4.3.6 Halogen high bar headlights with front turn signals (included in Snow Fighter Package) 4.3.11 Lights, working, plus, halogen (included in Snow Fighter Package) 4.3.13 Lights, arm, fold down (included in Snow Fighter Package.) 4.3.14 Mounting bar for cab roof mounted lights Included 4.3.15 Warning light mounting plate (included in Snow Fighter Package) 4.3.16 Whelen L22 LED beacon (specify blue or amber lens) $ 1,030.00 4.3.18 Product Link, cellular Included 4.4.1 Michelin XSNOPLUS 14.0R 24 on 10" x 24" multi piece rims Included 48 4.5.10 Hydraulics base + 4 (included in Snow Fighter Package) 4.5.19 Auto Articulation $ 1,390.00 4.6.4 Blade 14' x 27" x 1" (included in Snow Fighter Package) 4.7.17 Freight to Little Falls for mounting of snow equipment $ 1,080.00 4.7.21 Para-Lift hitch only $ 6,500.00 4.9.22 Falls IM3012A 12' Mastless Wing, Front Lift $ 22,220.00 4.10.1 Towing Hitch Included 4.10.2 Tool Box Included 4.10.3 S M V Sign Included 4.10.4 Mounting, front lift (included in Snow Fighter Package) 4.10.5 Articulation guard (included in Snow Fighter Package) 4.10.13 Fenders, front, Caterpillar, non-metallic, AWD (factory installed Thermoformed) $ 2,910.00 4.10.14 Fenders, rear, Caterpillar, non-metallic (factory installed Thermoformed) $ 3,850.00 4.10.15 Slopemeter $ 550.00 4.10.16 Snow wing ready package (included in Snow Fighter Package) 4.10.17 One complete set of OEM air and fluid filters Included 4.10.18 One set of parts, service and operators manuals Included 4.10.20 Snow Fighter Package (purchased separately would cost $23,510) $ 13,510.00 4.1.3 Cab, Premium 4.1.8 Mirror, Outside heated 4.2.1 Autoshift transmission 4.2.8 Cold weather plus 4.2.9 Extreme duty starter 4.3.6 High bar halogen headlights 4.3.11 Working lights plus, halogen 4.3.13 Lights, Arm, Fold Down 4.3.15 Warning light mounting plate 4.5.10 Base + 4 hydraulics 4.6.4 14' x 27" x 1" blade 4.10.4 Mounting, front lift 4.10.5 Articulation guard 4.10.16 Snow wing ready MINIMUM DELIVERY CHARGE (if applicable) $ 500.00 All Extended Warranty Options INCLUDE a 1 Year/1000 Hour Parts Kit Only CVA TOTAL: (Doesn't include warranty below) $ 421,940.00 Warranty Options: Other Warranties Available 4.14.41 84 Month / 3,000 Hour Powertrain Warranty $ 5,880.00 4.14.89 84 Month / 3,000 Hour Powertrain + Hydraulic + Tech $ 10,890.00 4.14.175 84 MONTHS / 3,000 HOURS PRO $ 10,990.00 4.14.30 72 Month / 2,000 Hour Powertrain Warranty $ 4,420.00 4.14.78 72 Month / 2,000 Hour Powertrain + Hydraulic + Tech $ 8,180.00 4.14.166 72 MONTHS / 2,000 HOURS PRO $ 8,250.00 49 New: 2024 CAT 140AWD per above spec $421,940.00 **Not Including Warranty** Trade: 2005 CAT 143H Serial #: APN00556 <$79,000.00> Trade value includes front hitch & plow and snow wing TOTAL DUE: $342,940.00 If you have any questions please call me at 218-929-9349. Thank you, Ryan Davies Ziegler CAT – Crookston, MN 50  AGENDA ITEM #_11______ Request for Council Action Date: May 21, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Karla Anderson, Finance Director RE: Approval of East Grand Forks Blend coffee sales to benefit Parks & Recreation Facility initiatives Background: ND Roastery has set up specific coffee blends for many colleges and high schools in the area as a fundraiser for their organizations. I thought this would be one way to raise some funds and awareness of the facility improvements needed in our Parks & Recreation programs. ND Roastery was approached about this fundraising program opportunity. In 2023 and early 2024, City staff worked with ND Roastery to select a coffee blend and design a bag using the EGF Life Connected branding and Parks & Recreation themed design narratives. Coffee bags have been printed with seed money from the EGF Blue Line Club and coffee is roasted at ND Roastery in orders of 12 bags at a time. The City is currently selling the bags for $20 each, and profits about $7 from the sale of each bag. Proceeds of the bag sales are deposited into Fund 218, which is set up for the purpose of supporting improvements of the Parks & Recreation facilities. Recommendation: Approve the resolution supporting the sale of East Grand Forks branded coffee for the purpose of supporting Parks & Recreation facility improvements. 51  RESOLUTION NO. 24 – 05 – 44 ACCEPTANCE OF COFFEE SALES TO SUPPORT PARKS & RECREATION FACILITY IMPROVEMENT PROJECTS Council Member __________, supported by Council Member _____________ introduced the following resolution and moved its adoption: WHEREAS, the City of East Grand Forks is planning for improvements within its Parks & Recreation Facilities; and WHEREAS, City staff has worked with ND Roastery to design an East Grand Forks “Life Connected” branded coffee bag and East Grand Forks specific coffee blend; and WHEREAS, the City desires to sell the coffee in the East Grand Forks branded 16 oz. bags for $20 each, with proceeds being deposited into Fund 218 to support improvements to Parks & Recreation facility improvement projects; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EAST GRAND FORKS, MINNESOTA, approves the above-described sale of coffee and funds from the sale shall be deposited into Fund 218 for the purpose of supporting the planned Parks & Recreation facility improvements. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: May 21, 2024 Attest: _________________________________ ____________________________________ City Administrator/Clerk-Treasurer President of the Council I hereby approve the foregoing resolution this 21st day of May, 2024. ____________________________________ Mayor 52  AGENDA ITEM #_12______ Request for Council Action Date: May 21, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Karla Anderson, Finance Director RE: 2023 Year End transfers and Project Fund transfers Attached is a resolution on transfers done/needed as of 12-31-23 for the 2023 Year End and audit. Some of the transfers were budgeted, budgeted amount is stated. Debt Service Fund 539 Bond 2017 Improvement Bond-collection of Special Assessments not keeping up with debt payment. 2001 Improvement Bond is paid off, Fund 531 has a positive cash balance. Assessment Projects 21AJ1 and 23AJ1 final assessments are completed and Infrastructure Fund 401 funded the assessment portion and will collect the special assessments from the County. Sick Leave Accrual was discussed at the last work session meeting, to get the cash balance closer to the liability, $98,000. BLA Outdoor Arena was partial funded with Altru donation that is in the Grants Fund 400, project was in Building Maintenance Fund 425. The COPS grant was for purchase of equipment, the grant funds was original receipted in the Grant Fund 400, the equipment is part of the General Fund equipment, so transfer needed to be done. Recommendation: To accept all the transfers as presented in the Resolution submitted. 53  RESOLUTION NO. 24 – 05 - 45 Council Member ______________, supported by Council Member _________, introduced the following resolution and moved its adoption: WHEREAS, the City Council has passed budget resolution authorizing other transfers occurring in 2023; BE IT RESOLVED, By the City Council of the City of East Grand Forks, Minnesota, that the City Administrator/Clerk-Treasurer is authorized to make the following transfers for budget year 2023 as set out hereafter: Reason Amount Transfer To Transfer From EDA Transfer (Budget $229,306.22) $211,704.65 620-39-000-39201 101-49-300-47230 EDA Admin General Fund Budget ($65,000) for Tax Rebates $26,204.81 101-39-000-39204 280-49-300-47200 General Fund Housing Fund Cemetery Budget($21,551.54) Transfer $30,370.12 214-39-000-39201 101-49-300-47260 Cemetery Fund General Fund 539 Debt Service Fund shortage $100,000.00 539-39-000-39204 531-49-300-47210 2017 Imp Bond 2004 Imp Bond Transit Budget ($100,000 budgeted) transfer $100,000.00 210-39-000-39201 101-49-300-47220 Transit Fund General Fund Transit Budget transfer $127,742.90 210-39-000-39201 101-49-300-47220 Transit Fund General Fund 21CP3 Civic Center Compressor $39,863.27 415-39-000-39201 212-49-000-47200 City Projects Sales Tax Fund City Share SE Bridge Engineering $41,698.05 415-39-000-39201 101-49-300-47200 City Projects General Fund 23AJ1 5th Ave NE $96,155.43 414-39-000-39201 209-49-300-47200 Assessment Projects State Aid Maint 21CP1A ADA Improvements $12,790.38 415-43-000-39201 209-49-300-47200 City Projects State Aid Maint 22CP3 Quiet Zone $34,111.22 415-39-000-39201 209-49-300-47200 City Projects State Aid Maint 23CP3 ADA Improve & 3rd ST $74,531.04 415-39-000-39201 209-49-300-47200 City Projects State Aid Maint Sick Leave Benefit Fund $98,000.00 705-39-000-39201 101-49-300-47240 Benefit Accrual General Fund 23CP2 LaFave Park Match $50,000.00 415-39-000-39201 101-49-300-47200 City Projects General Fund 23CP4 DeMers St and ADA $48,937.90 415-39-000-39201 101-49-300-47200 City Projects General Fund 23AJ1 5th Ave NE Assessment Roll $211,296.01 414-39-000-39201 401-49-300-47200 Assessment Projects Infrastructure Fund BLA Outdoor Rink $36,405.65 425-39-000-39201 400-49-000-47200 Building Maint Grant Fund-Altru 54  COPS grant Equip $49,999.54 101-39-000-39201 400-49-000-47200 General Fund Grant Fund-COPS 21AJ1 Sawgrass Ct Assessment Roll $127,882.54 414-39-000-39201 401-49-300-47200 Assessment Projects Infrastructure Fund Town Square Cash Balance $185,392.05 630-39-000-39201 635-46-415-47200 Town Square Fund Sunshine Terrace Voting Aye: Voting Nay: The President declared the resolution passed. Attest: Passed: _________________________________ ____________________________________ City Administrator President of the Council I hereby approve the foregoing resolution this 21st day of May, 2024. ____________________________________ Mayor 55  #13 56 57