City Council Agendas & Packets
Regular MeetingEast Grand Forks, MN · September 24, 2024
Minutes
APPROVED MINUTES
OF THE WORK SESSION
CITY OF EAST GRAND FORKS
TUESDAY, SEPTEMBER 24, 2024 – 5:00 PM
CALL TO ORDER:
The Work Session of the East Grand Forks City Council for Tuesday, September 24, 2024 was called to
order by Council President Olstad at 5:00 P.M.
CALL OF ROLL:
On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Steve
Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council Members
Clarence Vetter, Ben Pokrzywinski, Dale Helms, and Karen Peterson.
Staff Present: Karla Anderson, Finance Director; Jeff Boushee, Fire Chief; Ron Galstad, City Attorney;
Paul Gorte, Economic Development Director; Michael Hedlund, Police Chief, Charlotte Helgeson,
Library Director; Jeremy King, Parks and Recreation Superintendent; Megan Nelson, City Clerk; and
Jason Stordahl, Public Works Director.
DETERMINATION OF A QUORUM:
The Council President Determined a Quorum was present.
1. Consider Solar Energy System Ordinance – Ron Galstad
Mr. Galstad stated an application was received for solar energy system installation, it was withdrawn, but
staff was bringing forward an ordinance to address it. He explained the different departments had
reviewed the proposed ordinance, the proposed ordinance was different than the model ordinance, ground
installed systems were limited to the commercial or industrial zones, and residential zones allowed roof
top installations. Council member Helms asked if there had been many inquiries. Mr. Galstad there were
some over time, but this was the first time an application had been received. Discussion followed about
how the solar systems were allowed on rooftops in residential areas and the ground mounted systems were
restricted.
This item will be referred to a City Council Meeting for action.
2. Consider Updates to Business Regulations in City Code – Megan Nelson
Ms. Nelson told the Council it had been some time since the business regulations had been reviewed, some
of the requirements were not needed for all city licenses and she had made some suggestions for changes.
She added she wanted to update the online applications and try to allow for online payments to help
streamline the process. She asked if there were any questions. Council Vice-President Riopelle said he
had met with Ms. Nelson to discuss this, there was a lot of work put into this already, and suggested letting
staff review and make proposed changes for the Council to consider. Council member Pokrzywinski
asked about online payments and who paid the fee. Ms. Nelson said the City paid the fee. Council member
Work Session September 24, 2024
Pokrzywinski asked to change that because if the transactions were 3% up to 5% of the transaction, that
could really add up in costs for the City. Mr. Galstad requested to be a part of the process. Mayor Gander
said the proposed changes would make the process more customer friendly to help remove what was not
needed. There were no other comments.
This item will be brought back to a future meeting.
3. Request for Approval to Purchase Two Police Interceptor SUVs – Michael Hedlund
Chief Hedlund told the Council the time to order police vehicles was going to be closing, he was unsure
when it would be opening back up again, the price was remaining the same, and there was still a delay in
getting the vehicles because the outfitters had so many to complete. He requested to get the vehicles
ordered because he was not sure when they would be able to use the vehicles and how the vehicles that
would be replacing would both be over 100,000 miles. He added the budget had not been finalized at this
time, currently there were two police SUVs included in the budget, and requested to order two police
SUVs. Mayor Gander asked if the request was for two and ended up at one the previous year. Chief
Hedlund said yes. Mayor Gander said it was important to move ahead with this. There were no other
comments.
This item will be referred to a City Council Meeting for action.
4. Request to Hire Recreation Coordinator – Jeremy King
Mr. King informed the Council he had received the retirement papers from Mr. Mark Dragich who would
be retiring in January of 2025. He stated the importance of the position and requested the Council to
authorize the hiring process to fill the position. There were no questions.
This item will be referred to a City Council Meeting for action.
5. Presentation on Recreation Facility Improvement & Sales Tax Vote – Jeremy King
Mr. King started by reviewing how this had been a long process, the conversation for this had started some
time ago, and the request for the feasibility study was approved in 2019. He reminded everyone how
COVID has stopped the process because the State did not allow for any sales tax to move forward and
finally in 2023 the State Legislature approved the city to bring the questions to the vote at a general
election which was taking place in November. He reviewed the general overview of the projects at both
locations, how the proposed sales tax would be up to 20 years, there were two questions on the ballot that
were site specific, and that was required by State Statute. He continued saying the reason why a sales tax
was being requested was because it would be paid for by both residents and visitors and a survey showed
how visitors would help pay for 30% up to 50% of the projects. He added how the rehab of the pool was
a great example of a project utilizing sales tax and how they have over 20,000 visitors per year. He stated
some of the reasons for the proposed projects included it would help the youth, local pride, and there
would be an economic impact.
Mr. King listed the project goals that included transforming the experience and updating systems, he
reviewed the project budget, showed the breakdown of the costs for the different items, how there were
shortfalls, and they were planning on fundraising for the additional funds needed for the baseball field.
He said they would fundraise for extra amenities and the building committee had spent a lot of time
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Work Session September 24, 2024
reviewing the projects to get things to this point and how the budget information was in 2025 costs. He
showed before and after pictures of an arena in White Bear Lake after it had been updated and it could be
similar to what could happen with the proposed projects. He added the baseball field portion would be
completed in two phases, the first being the field, and if enough funds were raised, they would continue
with the addition to the Civic Center.
Mr. King stated if the sales tax was approved, from November to March would be the design and planning
phase, April they would request bids, May would be preparing for the project, and in June or July the
construction would start. He told the Council if the sales tax was not approved there were three projects
that should be completed in the next three to five year which included the replacement of the VFW Arena
ice plant, the replacement of the Civic Center ice floor, and the other item was the replacement of the
VFW Arena roof. He said all three projects were estimated to cost $5.2 million and could be funded
through property tax, the building maintenance fund, or by using reserves. He added if the sales tax did
not pass, the items would be put on the residents, with the sales tax, the visitors would help pay for the
repairs. He asked for questions.
Council member Helms said there was a company that could help pinpoint where the leaks were in the
Civic Center floor. Discussion followed about how the floor at the Civic Center was close to the end of
its life, what the makeup of the ice floor was, how pressuring testing lines could cause more of an issue,
and the company could help fix leaks instead of having to replace the floor. Council member Helms said
the sales tax would be on everything including a cell phone bill, groceries, and on campers. Mr. King said
there was tax on processed foods at the grocery store. Council member Helms said the ballfield was
included in the information, but it was not listed in the referendum, and he had gotten questions about the
wording of the sales tax questions. He asked for an explanation of the questions. Mr. King said the
questions had been approved by the State and Council before the questions were sent into the County. He
stated the verbiage was as such that if the sales tax was approved, if they were able to complete a simple
repair to the floor at the Civic Center, they would be able to utilize the funding that had been set aside for
the floor on a different aspect of the project, so it did not tie the funding to a specific item of the project.
He reminded the Council the funding for each specific location could only be spent on those specific
projects and not used anywhere else. Council member Helms asked about the ballfield. Mr. King said it
would be done if additional funds were raised.
Mayor Gander commented how he had been visiting with residents and had also received the question
about the language of the questions. He stated the project had been scaled down, any added features would
come through fundraising efforts, and this was taking care of maintenance and setting the buildings up for
the future. Council member Peterson said they never thought twice about crossing the river and spending
money in Grand Forks which raises sales tax on the same items they were going to be asking of the city,
it was something she would also have to pay, she did see it as a reinvestment into the community, not just
for youth, but the programs help build the community and drew families back to the city. She added how
the programs and facilities put the kids to work so it was for more than just sports. Council Vice-President
Riopelle said he agreed with Council member Peterson and how the teams that came to town for events
would be spending money in a variety of ways that would be taxed, so not all the funding would be coming
from the residents. He stated it was a win/win with a sales tax. Council member Helms said he wasn’t
trying to be negative and just wanted to make people aware of what would all be taxed.
ADJOURN:
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Work Session September 24, 2024
A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL
MEMBER RIOPELLE, TO ADJOURN THE SEPTEMBER 24, 2024 WORK SESSION OF THE
EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 5:39 P.M.
Voting Aye: Peterson, Vetter, Pokrzywinski, Riopelle, Helms, and Olstad.
Voting Nay: None.
Absent: Larson.
_______________________________________________
Megan Nelson, City Clerk
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Agenda
AGENDA
OF THE WORK SESSION
CITY OF EAST GRAND FORKS
TUESDAY, SEPTEMBER 24, 2024 – 5:00 PM
CALL TO ORDER:
CALL OF ROLL:
DETERMINATION OF A QUORUM:
1. Consider Solar Energy System Ordinance – Ron Galstad
2. Consider Updates to Business Regulations in City Code – Megan Nelson
3. Request for Approval to Purchase Two Police Interceptor SUVs – Michael Hedlund
4. Request to Hire Recreation Coordinator – Jeremy King
5. Presentation on Recreation Facility Improvement & Sales Tax Vote – Jeremy King
ADJOURN:
Upcoming Meetings
Council Meeting – Tuesday, October 1, 2024 – Council Chambers – 5:00 PM
Work Session – Tuesday, October 8, 2024 – Training Room – 5:00 PM
Council Meeting – Tuesday, October 15, 2024 – Council Chambers – 5:00 PM
Work Session – Tuesday, October 22, 2024 – Training Room – 5:00 PM
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staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with
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ORDINANCE NO. 4th SERIES
AN ORDINANCE OF THE CITY OF EAST GRAND FORKS, MINNESOTA, AMENDING CITY
CODE CHAPTER 152: BY ADDING SECTION 152.400 CONCERNING SOLAR ENERGY
SYSTEMS WITHIN THE EAST GRAND FORKS CITY LIMITS AND BY ADOPTING BY
REFERENCE CITY CODE CHAPTER 10 AND SECTION 10.99 WHICH, AMONG OTHER
THINGS, CONTAIN PENALTY PROVISIONS.
THE CITY OF EAST GRAND FORKS DOES ORDAIN AS FOLLOWS:
SECTION 1: The East Grand Forks City Code is amended to include the following:
Sec. 152.400. - Solar energy systems.
(A) Purpose. It shall be the purpose of this section to permit, as an accessory use, solar energy
systems, while protecting the health, safety and welfare of city residents and the property interests of
adjacent and surrounding land uses through appropriate zoning and land use controls.
(B) Definitions.
(1) Building-integrated solar energy system. A solar energy system that is directly
integrated into the building by replacing typical building materials.
(2) Ground-mounted solar energy systems. A solar energy system that is installed directly
onto the ground by means of brackets or poles.
(3) Interconnection. When a customer-owned solar energy system is connected to or has
access to the electric grid.
(4) Roof-mounted solar energy systems. A solar energy system where the panels are
mounted to a house or other building.
(5) Solar energy system. A set of devices whose primary purpose is to provide for the
collection, storage and distribution of solar energy for space heating or cooling, electricity
generation or water heating.
(6) Solar thermal system. A system that includes a solar collector and a heat exchanger that
heats or preheats water for building heating systems or other hot water needs of the building.
(C) Permitted accessory use. Roof-mounted solar energy systems are allowable as an accessory use
in all zoning districts. Ground-mounted solar energy systems are prohibited in residential districts and are
a conditional use in all other zoning districts, subject to the following requirements:
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(1) Height. Roof-mounted solar energy systems shall not project beyond the peak elevation
of a pitched roof and shall not project more than 10 feet above the surface of a flat roof to which
they are attached. Ground-mounted solar energy systems shall not exceed 20 feet in height or the
height of the principal structure, whichever is less.
(2) Location. Ground-mounted solar energy systems must be in the rear yard only. Ground-
mount systems’ total collector area shall not exceed half the building footprint of the principal
structure.
(3) Setbacks. Ground-mounted solar energy systems, at minimum design tilt, setback
distance from property lines shall be equivalent to the setback requirements of the underlying
district or as otherwise needed so as not to impair sight distance for safe access to the property or
other traffic or properties in the vicinity. All solar energy systems using a reflector to enhance solar
production shall minimize glare from the reflector affecting adjacent or nearby properties. Roof-
mounted solar energy systems shall comply with all building setbacks in the applicable zoning
district and shall not extend beyond the exterior perimeter of the building on which the system is
mounted.
(4) Feeder lines. All power exterior electrical, or other service lines, must be buried below
the surface of the ground.
(5) Exemption. Building integrated solar energy systems are exempt from the requirements
of this section and shall be regulated as any other building element.
(6) Standards. Reflection angles from collector surfaces shall be oriented away from
neighboring windows. Where necessary, screening may be required to address glare.
(7) Abandonment. Any solar energy system that ceases to produce energy on a continuous
basis for 6 months will be considered abandoned, unless the property owner provides substantial
evidence to the Community Development director or their designee of the intent to maintain and
reinstate the operation of that solar energy system within an acceptable designated time. Upon
abandonment of a solar energy system, the property owner must remove all components of the solar
energy system and restore the real property to its condition prior to development and installation of
the solar energy system. If the property owner does not remove the abandoned solar energy system
within 180 days of receiving written notice from the zoning administrator, the city may remove the
solar energy system, sell any removed materials and initiate judicial proceedings or take any other
steps legally authorized against the responsible parties to recover the costs required to remove the
solar energy system and restore the site to a non-hazardous condition. All end-of-life disposal of
solar products must comply with the Federal Resource Conservation and Recovery Act and any
state policies governing solar product waste. If an applicant has received a permit but has not
completed construction of the solar energy system within 18 months from the date of issuance of
the permit, the system shall be deemed abandoned.
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(8) Restoration. Upon abandonment, the property owner must ensure the site is restored to
a useful, non-hazardous condition in a timely manner, including, but not limited to the following:
(a) Removal of aboveground and below ground equipment, structures and
foundations.
(b) Restoration of the surface grade and soil after removal of solar energy
equipment.
(c) Re-vegetation of restored soil areas with native seeds mixes, excluding any
invasive species.
(9) Design plan. Any permit submittal shall include a site or design plan indicating the
adequacy, location, arrangement, size, design and general site compatibility of the proposed solar
energy system.
(a) Historic Buildings - Solar energy systems on buildings within designated historic
districts or on locally designated historic buildings (exclusive of State or Federal historic
designation) must receive approval of the community Heritage Preservation Commission,
consistent with the standards for solar energy systems on historically designated buildings
published by the U.S. Department of Interior.
(D) Safety.
(1) Compliance with building code. All solar energy systems shall comply with all local
and state building codes.
(2) Compliance with electrical code. All solar energy systems shall comply with the
national electrical code.
(3) Compliance with state plumbing code. All solar energy systems shall comply with the
Minnesota state plumbing code requirements.
(4) Compliance with state fire code. All solar energy systems shall comply with the
Minnesota state fire code requirements.
(5) Certifications. Solar energy system components shall be certified by Underwriters
Laboratories Inc. and the solar rating and certification corporation. The city reserves the right to
deny a building permit for proposed solar energy systems deemed to have inadequate certification.
(6) Batteries. When solar storage batteries are included as part of a solar energy system,
they must meet the requirements of the Minnesota state building code.
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(E) Approval.
(1) Permits. The erection, alteration, improvement, reconstruction, and movement of all
solar energy systems shall require a building permit from the city. The city council shall set the
solar energy system permit fee by resolution.
(2) Utility notification. All solar energy systems that will interconnect with the electric grid
shall have an agreement with the local utility prior to the issuance of a building permit. Any
connection with a local utility must be inspected by the local utility prior to use.
(3) Aviation. If the solar energy system is over ½ acre in size and located within 5 nautical
miles of an airport, or is located within the airport zoning district, airport or FAA notification shall
be provided and approval obtained.
SECTION 2. City Code Chapter 10 entitled "General Provisions” applicable to entire city code including
penalty for violation and Section 10.99 entitled "General Penalty" are hereby adopted in their entirety, by
reference, as though repeated verbatim herein.
SECTION 3. This ordinance shall take effect and be in force from and after its passage and publication
and be given the Number , 4th Series.
VOTING AYE:
VOTING NAY:
ABSENT:
The President declared the Ordinance passed.
ATTEST: PASSED: , 2024
City Administrator/Clerk-Treasurer President of Council
I hereby approve the foregoing Ordinance this _____ day of 2024.
Mayor
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AGENDA ITEM #__2_____
Request for Council Action
Date:
To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad,
Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben
Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson.
Cc: File
From: Administration Office
RE: Request for Input on General Business Licensing & Regulations Chapter of City Code
It has been some time since the General Business Licensing & Regulations chapter of the City
Code has been reviewed. This chapter has been reviewed and some suggestions are being
brought forward for the Council to consider.
Here is the link to the business licensing chapter: EastGrandForks11 and the suggestions for the
Council to consider.
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Code Information & Suggested Changes/Updates to Business Licensing & Regulations
Chapter 110 General Business Licensing & Regulations
110.02 – Applications – this section lists the information to be included on a city application
Suggestion – Not all information is necessary for all applications and the League of MN Cities recommends
to only ask for as much information that would be relevant to the license being sought. Update the license
applications to what is needed for the license.
110.03 – This section states all applications be approved by the City Council.
Suggestion – This is not the current practice and hasn’t been for many years. Would the Council like to
approve the initial application or continue to have the initial and renewal licenses approved through staff?
110.07 – This section sets the fees by resolution
Suggestion – Continue with this practice so it is easier to make changes without having to adopt a new
ordinance.
110.25 Shows – Current fee $200 per year
I don’t have any suggestions for this item but do have the question if the Council would like to continue with
license.
110.26 Tobacco – Current fee $50 per year
I would suggest removing this section because Chapter 116 is all about Tobacco and was updated with
Ordinance 28, 4th Series that was adopted on February 18, 2020.
110.27 Junk Dealers – Current fee $115 per year
I was not able to find in the records that this license has ever been issued. Does the Council want to keep
this license?
110.28 Second Hand Dealer – Current fee $80 per year
Suggestion – Change the wording to match the auto dealer and have the merchandise information available
for the Police Department to inspect at reasonable times.
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110.29 Second Hand Auto Dealer – Current fee $80 per year
I don’t have any suggestions for this item other than do we have just one 2nd hand license or keep the current
two licenses.
110.30 Photographers – Current fee $0 per year
Suggestion – remove license requirement. I was not able to find in the records that this license has ever
been issued.
110.31 Vending Wagon – Current fee $25 per day or $100 for the year
Suggestion – Need to update definition, current practice which was started prior to 2012 is to license all food
trucks that come into the city. Also, could include the information about the State inspection for either the
Dept of Health or Dept of Agriculture and fire inspection required for license to be issued.
110.32 Garbage & Refuse Haulers – Current fee $200 per year
Suggestion - Never issued license, the Administration Office does not know when people contract with
another business other than city or business that holds current contract. Do we want to continue with this?
I was not able to find in the records that this license has ever been issued.
110.33 Installation, Alterations, Servicing, & Repairing of Gas & Oil Piping, Appliances, and
Appurtenances – Current fee $100 per year
Suggestion – Change to Mechanical Contractor or add HVAC system.
110.34 Plumbers –
Suggestion - The city license requirement needs to be removed. The license requirement was put in place
starting 1954, MN State Statute 326B.44 states that “no such entity shall prohibit plumbing contractors
licensed by the commissioner from engaging in or working at the business of plumbing, except cities, prior
to April 21, 1933, by ordinance required the licensing of plumbers. The bond is done through the MN Dept of
Labor like the mechanical contractor bonds and does not restrict the need for permits to have work done.
110.35 Dances – Current fee $30 per Dance or $175 per year
Does the Council want to continue with licensing dances? If it is kept, certain sections need to be updated.
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Chapter 111 Amusement Centers & Machines – Current fee is $20 per machine or $20 for amusement
license for three or more machines
This is not a well-known requirement. I have sent letters to businesses and it usually takes more than one
letter to get a response from them. The City is not contacted when businesses have set up machines. Is
this something that the City would like to continue to license?
Chapter 112 Peddlers & Solicitors – Current fee is $100 per day or $500 for 14 days
Suggestion – I would like to remove the County license requirement and change the name of annual
license to 2 week license because it was a maximum of 14 days or the Council could consider making a
change to this. I would also like to update what is required on the license application.
Chapter 113 Taxicabs – Current fee is $50 per year
Suggestion – Decide if this is something that should continue or not. I was not able to find in the records
that this license has ever been issued. A big reason for that is because a license is required if the business
has its principal offices and is headquartered within the city.
Chapter 114 Massage Parlors – Current fee is $200 per year for a parlor license and $30 per year for
massage therapist
The State does not currently regulate this industry. Over the years there have been times where the
legislation was introduced but did not go anywhere but there is a possibility it will change in the future. We
also need to update the background check information because we use a service instead of the Police
Department and charge them the cost of the background.
Chapter 115 Alarm Systems – Current fees include $0 for agent, business, user, and false alarms up to
5 times, there is a $100 fee for false alarms that take place six or more times
Suggestion – This is a very difficult thing to regulate so this might be something to consider ending other
than keeping the fees for false alarms. Businesses were getting business licenses, but State law prohibits a
city from requiring a city permit if they were already licensed from the State which was the case.
Chapter 116 Tobacco – Current fee is $50 per year
This chapter was updated in 2020 to update the age that it could be purchased and updated the verbiage to
cover vaping materials. The only question would be if the Council would like to consider making a change
to the yearly fee.
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Chapter 117 Alcoholic Beverages – Current fees are as follows:
Off-sale Weekday $150.00
Off-sale 3.2 Beer $137.50
On-sale Weekday $3800.00
On-sale Sunday $200.00
On-sale Beer $275.00
On-Sale Wine $550.00
Temporary Liquor License (per day) $100.00
Caterers Permit $200.00
On-sale Beer and On-sale Wine can be sold together $825.00
This section was updated with Ordinance 18 4th Series in May of 2017. Any changes to the liquor fees
would require a public hearing
Other Suggestions
- Incorporate the Sidewalk Café Ordinance into the Alcoholic Beverages Chapter
- Add a Chapter for Pedal Pub Businesses in the
- Add a Chapter for Cannabis Businesses – this is still being drafted.
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AGENDA ITEM #__3_____
Request for Council Action
Date: 09/18/2024
To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council
Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms,
Brian Larson, and Karen Peterson.
Cc: File
From: Chief Michael Hedlund
RE: Request Approval to Order Two 2025 Police Interceptor SUVs
Background: The 2025 Police Department Capital Expense line in the 2025 Preliminary Budget has
$130,000.00 designated for the purchase and outfitting of two Police SUVs. These vehicles will be 2025
Ford Police Interceptor AWD SUVs. In the 2024 budget we had funding for one new Police SUV. That
vehicle has just been delivered to the dealer and will be outfitted in the near future. Ford is currently
shipping 2025 models, and they are still accepting orders at the same pricing level as the vehicle that was
just delivered. Per Tenvoorde Ford they expect Ford to stop taking orders for the 2025 models sometime
this Fall. They have not received any updates on when Ford will begin accepting orders for a new model.
The three current squads that are being replaced (by the 2024 budget purchase and the two 2025 budget
purchases) are all 2021 or 2022 Ford Police SUVs. They are; Squad #3 (2021) which currently has 102,716
miles, Squad #4 (2021) which currently has 96,719 miles and Squad #5 (2022) which currently has 96,990
miles. Per Tenvoorde Ford, if we place an order for two squads now and the final budget only allows for
one we can change our order to one squad without any penalty.
Budgetary Impact: Tenvoorde Ford has the State Bid for Police SUV’s . Per Tenvoorde, vehicles that are
ordered now will not be delivered until sometime in 2025. The total cost for the vehicle and our selected
options is $44,861.94. This price does not include the pricing for any needed striping, additional
equipment, or the changeover from our existing squad. Those costs will be determined later but are
estimated to total approximately $20,000.00 per vehicle.
Recommendation: Approve the Purchase of two 2025 Ford Police Interceptor AWD SUVs.
Attachments:
1. Tenvoorde Ford Vehicle Quote (This quote is from the 2024 Budgetary purchase and is provided as
an example of what the per vehicle cost will be.)
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AGENDA ITEM #_4______
Request for Council Action
Date: September 24, 2024
To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Vice-
President Tim Riopelle; Council members Clarence Vetter, Dale Helms, Brian Larson, Karen
Peterson, and Ben Pokrzywinski.
Cc: File
From: Jeremy King, Parks & Recreation
RE: Request to advertise for Recreation Coordinator Position
Background:
The Parks Department has received a resignation from the full-time Recreation Coordinator to take
effect January 31st 2025.
Seeking approval to advertise and open a Civil Service hiring process for this position.
This position is vital to the department’s success by overseeing all recreation programming and
performing key administrative tasks, including planning, preparing, and scheduling events.
Responsibilities also include hiring, scheduling, and supervising seasonal staff, managing
communication with staff and stakeholders, and ensuring compliance with national governing bodies.
The role supports the department through public relations, customer service, marketing, and
overseeing recreational and cultural activities.
Budget Impact:
The position is budgeted at a Grade 15, Step 1 for the 2025 budget.
Recommendation:
Authorize staff to start the hiring process and advertise for the hire of Recreation Coordinator.
Enclosure:
None
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AGENDA ITEM #__5_____
Request for Council Action
Date: September 24, 2024
To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Vice-
President Tim Riopelle; Council members Clarence Vetter, Dale Helms, Brian Larson, Karen
Peterson, and Ben Pokrzywinski.
Cc: File
From: Jeremy King, Parks & Recreation
RE: Presentation on Recreation Facility Improvement and Sales Tax Vote
Background:
The Recreation Facility Improvement and Sales Tax Vote is fast approaching. It's been a long process
with many challenges, and now is a great time to recap how we’ve arrived at this point and outline
the plan moving forward.
At the upcoming meeting, we will discuss why the sales tax option was selected as the preferred
method for funding recreation facility improvements, the importance of these facilities to our
community, the next steps and timelines if the sales tax is approved, and the plan if it is not.
Budget Impact:
None at this time.
Recommendation:
None at this time. Information sharing and an opportunity for questions/discussion.
Enclosure:
No enclosures or attachments. Presentation will be shared at the meeting.
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