City Council Agendas & Packets

AGENDA OF THE CITY COUNCIL CITY OF EAST GRAND FORKS TUESDAY, SEPTEMBER 17, 2024 – 5:00 PM CALL TO ORDER: CALL OF ROLL: DETERMINATION OF A QUORUM: PLEDGE OF ALLEGIANCE: OPEN FORUM: “An opportunity for members of the public to address the City Council on items not on the current Agenda. Items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate.” APPROVAL OF MINUTES: 1. Consider approving the minutes of the “Regular Meeting” for the East Grand Forks, Minnesota City Council of September 3, 2024. 2. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City Council of September 10, 2024. SCHEDULED BID LETTINGS: NONE. SCHEDULED PUBLIC HEARINGS: NONE CONSENT AGENDA: Items under the “Consent Agenda” will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. 3. Consider adopting Resolution No. 24-09-65 authoring the City Administrator/Clerk-Treasurer to certify the listed account for mowing to the County Auditor for collection with the 2025 real estate taxes. 4. Consider approving the Exempt Gambling Permit Application for the East Grand Forks Home Run Club to hold a raffle on December 20, 2024 at the Spud Jr located at 302 Demers Ave NW East Grand Forks, MN 56721 and waive the 30-day waiting period. ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS: 5. Regular meeting minutes of the Water, Light, Power, and Building Commission for August 22, 2024. Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 1 COMMUNICATIONS: 6. The council meeting scheduled for Tuesday, November 5th will be moved to Wednesday, November 6th starting at 5pm in the council chambers. 7. The Voter Participation Center and Center for Voter Information have informed the Minnesota Secretary of State they will be mailing out absentee applications to voters so we would like to inform residents that they might be receiving an absentee application in the mail they did not request. OLD BUSINESS: NONE NEW BUSINESS: 8. Consider adopting Resolution No. 24-09-66 accepting and awarding the bid for the 2024 City Project No. 1 for SCADA System Improvements to Sun Electric Inc for a total of $336,450.00. 9. Consider adopting Resolution No. 24-09-67 authorizing city staff and Widseth to close out the project and issue the payment of the final retainer for the 2022 City Project No. 6 for the installation of the HAWK System. 10. Consider authorizing the remodel of the Community Development/Economic Development Office for approximately $39,050. 11. Consider approving and authorizing staff to host a celebration commemorating the 50th anniversary of the Civic Center scheduled to be held on Friday, October 11th from 5pm to 9pm and allocating funds not to exceed $4,000 to cover costs associated with the event. 12. Consider adopting Resolution No. 24-09-68 authorizing the Police Department to enter into a grant agreement with the Minnesota Department of Public Safety for traffic safety projects. 13. Consider adopting Resolution No. 24-09-69 approving the preliminary 2024 tax levy collectable in 2025 for a total of $7,623,089 and set the Public Budget Meeting for December 3, 2024 at 6pm with a continuance hearing, if necessary, for December 17, 2024. CLAIMS: 14. Consider adopting Resolution No. 24-09-70 authorizing the City of East Grand Forks to approve purchases form Border States Trophy the goods referenced in check number 43148 for a total of $42.00 whereas Council member Riopelle is personally interested financially in the contract. 15. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment of recommended bills and payroll. COUNCIL/STAFF REPORTS: Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 2 ADJOURN: Upcoming Meetings Work Session – Tuesday, September 24, 2024 – Training Room – 5:00 PM Council Meeting – Tuesday, October 1, 2024 – Council Chambers – 5:00 PM Work Session – Tuesday, October 8, 2024 – Training Room – 5:00 PM Council Meeting – Tuesday, October 15, 2024 – Council Chambers – 5:00 PM Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting. 3  #1 UNAPPROVED MINUTES OF THE CITY COUNCIL CITY OF EAST GRAND FORKS TUESDAY, SEPTEMBER 3, 2024 – 5:00 PM CALL TO ORDER: The Council Meeting of the East Grand Forks City Council for Tuesday, September 3, 2024 was called to order by Council President Olstad at 5:00 P.M. CALL OF ROLL: On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council Members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Staff Present: Karla Anderson, Finance Director; Jeff Boushee, Fire Chief; Nancy Ellis, City Planner; Steve Emery, City Engineer; Ron Galstad, City Attorney; Paul Gorte, Economic Development Director; Michael Hedlund, Police Chief, Reid Huttunen, City Administrator; Jeremy King, Parks and Recreation Superintendent; Keith Mykleseth, Water and Light General Manager; Megan Nelson, City Clerk; and Jason Stordahl, Public Works Director. DETERMINATION OF A QUORUM: The Council President Determined a Quorum was present. PLEDGE OF ALLEGIANCE: OPEN FORUM: Council President Olstad stated the open form was an opportunity for members of the public to address the City Council on items not on the current agenda and items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. He asked if anyone would like to address the City Council, please come up to the podium to do so. No one came forward. APPROVAL OF MINUTES: 1. Consider approving the minutes of the “Regular Meeting” for the East Grand Forks, Minnesota City Council of August 20, 2024. 2. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City Council of August 27, 2024. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER LARSON, TO APPROVE ITEMS ONE (1) AND TWO (2). Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. SCHEDULED BID LETTINGS: NONE. 4 City Council Meeting September 3, 2024 SCHEDULED PUBLIC HEARINGS: NONE CONSENT AGENDA: Items under the “Consent Agenda” will be adopted with one motion; however, council members may request individual items to be pulled from the consent agenda for discussion and action if they choose. 3. Consider approving the Exempt Gambling Permit Application for the Ruffed Grouse Society of America to hold a raffle on December 14, 2024 at the Eagle Club located at 227 10th St NW East Grand Forks, MN 56721 and waive the 30 day waiting period. 4. Consider approving the Exempt Gambling Permit Application for the Sacred Heart Church and School to hold a raffle on January 13, 2025 at the Sacred Heart School located at 200 3 rd St NW East Grand Forks, MN 56721 and waive the 30 day waiting period. 5. Consider approving the Application to Conduct Excluded Bingo for the Red River Snowmobile Club to conduct a bingo event on November 21, 2024 at the VFW Club Post 3817 located at 312 Demers Ave NW East Grand Forks, MN 56721. 6. Consider approving the Special Event Application for the Greenwave Sports Boosters to hold a 5K Walk, Roll, and Run on September 29, 2024 from approximately 10am to 3pm. 7. Consider approving the Special Event Application for the Annual City Showcase event and authorize the closure of the parking lot by restaurant row on Wednesday, September 4th from approximately 3pm to 8pm. 8. Consider declaring the list of vehicles from the Police Department as surplus and authorize the list of vehicles to be sold at auction. 9. Consider declaring the list of items from Public Works as surplus and authorize the items to be sold at auction. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO APPROVE ITEMS THREE (3) THROUGH NINE (9). Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS: 10. Regular meeting minutes of the Water, Light, Power, and Building Commission for August 7, 2024. COMMUNICATIONS: 11. Residents will be receiving an informational flyer with the September utility billing with information about the proposed sales tax for recreation improvements. There will be two questions that residents will vote on at the General Election coming up in November. Anyone with questions can contact the Parks and Recreation Department by calling 218-773-8000 or email egfparks@egf.mn. OLD BUSINESS: NONE 2|Page 5 City Council Meeting September 3, 2024 NEW BUSINESS: 12. Consider approving the lease for a motor grader for the winter season of 2024-2025 to RDO Equipment for a lease of $6,600 per month and $65 per hour after 250 seasonal hours. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER LARSON, TO APPROVE THE LEASE FOR A MOTOR GRADER FOR THE WINTER SEASON OF 2024-2025 TO RDO EQUIPMENT FOR A LEASE OF $6,600 PER MONTH AND $65 PER HOUR AFTER 250 SEASONAL HOURS. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. 13. Consider awarding the Stormwater Lift Station Maintenance to ICS for approximately $30,960.00. A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO AWARD THE STORMWATER LIFT STATION MAINTENANCE TO ICS FOR APPROXIMATELY $30,960.00. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. 14. Consider adopting Resolution No. 24-09-63 authorizing the naming of the Council Chambers in City Hall as the Lynn Stauss Council Chambers. A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER LARSON, TO ADOPT RESOLUTION NO. 24-09-63 AUTHORIZING THE NAMING OF THE COUNCIL CHAMBERS IN CITY HALL AS THE LYNN STAUSS COUNCIL CHAMBERS. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, and Pokrzywinski. Voting Nay: Vetter. CLAIMS: 15. Consider adopting Resolution No. 24-09-64 authorizing the City of East Grand Forks to approve purchases from Border States Trophy the goods referenced in check number 43073 for a total of $18.00 whereas Council member Riopelle is personally interested financially in the contract. A MOTION WAS MADE BY COUNCIL MEMBER VETTER, SECONDED BY COUNCIL MEMBER POKRZYWINSKI, TO ADOPT RESOLUTION NO. 24-09-64 AUTHORIZING THE CITY OF EAST GRAND FORKS TO APPROVE PURCHASES FROM BORDER STATES TROPHY THE GOODS REFERENCED IN CHECK NUMBER 43073 FOR A TOTAL OF $18.00 WHEREAS COUNCIL MEMBER RIOPELLE IS PERSONALLY INTERESTED FINANCIALLY IN THE CONTRACT. Voting Aye: Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. Abstain: Riopelle. 16. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment of recommended bills and payroll. 3|Page 6 City Council Meeting September 3, 2024 A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER HELMS, TO AUTHORIZE THE CITY ADMINISTRATOR/CLERK-TREASURER TO ISSUE PAYMENT OF RECOMMENDED BILLS AND PAYROLL. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. COUNCIL/STAFF REPORTS: Mayor Gander listed people who had served as council president, how they worked hard in that position, and how Mr. Punky Beauchamp had served as the council president. He explained how he served as council president during the flood and recovery, how he recently passed away, and listed the visitation and funeral information. He added the Beauchamp family were in thoughts and prayers. Council Vice-President Riopelle said he worked with Mr. Beauchamp, he was a wealth of knowledge, and offered his condolences to the Beauchamp family. Council President Olstad also offered his condolences to the Beauchamp family. Mr. Huttunen reminded the Council the City Showcase would be taking place the following night from 5pm to 7pm but due to weather it might be moved. He added that Ms. Maggie Brockling had been officially appointed as the next Economic Development Director and she was in attendance. Ms. Brockling introduced herself to the Council and how she was looking forward to serving the community. Mr. Huttunen told the Council she was starting October 1st. Mr. Galstad offered his condolences to the Beauchamp family. Mr. Emery told the Council Hill Street was opened back up last Friday, they were still working on signage and the installation of fencing. He stated the sidewalks were being added in LaFave Park and the work on boat ramp should take a couple weeks. ADJOURN: A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL MEMBER VETTER, TO ADJOURN THE SEPTEMBER 3, 2024 COUNCIL MEETING OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 5:10 P.M. Voting Aye: Riopelle, Helms, Olstad, Larson, Peterson, Vetter, and Pokrzywinski. Voting Nay: None. _______________________________________________ Megan Nelson, City Clerk 4|Page 7  #2 UNAPPROVED MINUTES OF THE WORK SESSION CITY OF EAST GRAND FORKS TUESDAY, SEPTEMBER 10, 2024 – 5:00 PM CALL TO ORDER: The Work Session of the East Grand Forks City Council for Tuesday, September 10, 2024 was called to order by Council President Olstad at 5:00 P.M. CALL OF ROLL: On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council Members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Staff Present: Karla Anderson, Finance Director; Jeff Boushee, Fire Chief; Nancy Ellis, City Planner; Steve Emery, City Engineer; Ron Galstad, City Attorney; Paul Gorte, Economic Development Director; Michael Hedlund, Police Chief, Charlotte Helgeson, Library Director; Reid Huttunen, City Administrator; Jeremy King, Parks and Recreation Superintendent; Keith Mykleseth, Water and Light General Manager; Megan Nelson, City Clerk; and Jason Stordahl, Public Works Director. DETERMINATION OF A QUORUM: The Council President Determined a Quorum was present. 1. Review of Bid Results for 2024 City Project No. 1 for SCADA System Improvements – Steve Emery Mr. Emery informed the Council the bids had been opened that morning, two bids were received, and the project costs were about 10% higher than expected. He stated the Sun Electric was the low bidder, IPS had experience working with them, and if awarded there was also a good subcontractor and supplier. He said most of the funding would come from the Stormwater fund and recommended awarding the project to Sun Electric for a total of $336,450.00. Council member Helms asked where H&S Electrical was based out of. Mr. Emery said Grand Forks. Council member Larson asked what the funding source would be for the overage. Mr. Emery said enterprise funds. Mr. Stordahl told the Council the costs would be split between the Stormwater and Wastewater funds and there was enough in reserves to cover the additional costs. Mr. Emery told the Council IPS had estimated costs between $350,000 and $400,000 so they were still within the costs of the project. Mr. Stordahl added they were only upgrading what was needed and not all the features that were originally to help cut costs. There were no other questions. This item will be referred to a City Council Meeting for action. 2. Consider Contract Project Closeout for 2022 City Project No 6 HAWK System – Reid Huttunen Mr. Huttunen stated the HAWK System project was scheduled to be completed in August of 2023 but there was a significant delay in the completion of the project by 157 days. He explained the Council 8 Work Session September 10, 2024 received updates throughout the project, the agreement did allow the City to collect for liquidated damages totaling $141,300 or $900 per day that project was not completed, but after review of the situation it was determined the significant delay was due to the manufacturer. He added they received proof and the timeline of when the supplies were ordered which was done in a timely manner, so the recommendation was to close out the project and payout the retainage. He asked for feedback. Mayor Gander said the City should send a message of fairness, there were unforeseen circumstances, and the project should be closed out. There were no other comments. This item will be referred to a City Council Meeting for action. 3. Consider Remodel of Community Development/Economic Development Office – Nancy Ellis Ms. Ellis stated there was an opportunity to remodel the Community Development/Economic Development Office to utilize the space better. She explained the Metropolitan Planning Organization (MPO) was asking for more office space to rent so the remodel would open more office space for the MPO while utilizing the office space in a more efficient way. She added it would take approximately 9 years for the payback from the rent to pay for the proposed changes and there was funding available in the building maintenance fund that would cover the costs. Council member Helms asked if there was enough space because if there was not, they should not move forward with the remodel. Ms. Ellis told the Council they were not currently using the space well, this would allow for better use of the space, and if the MPO eventually does not want to use the space they could absorb it back into the Community Development/Economic Development Office. Discussion followed about how it would be a full office space with a door to allow for confidential conversations, it allowed for storage space, and was a good idea. This item will be referred to a City Council Meeting for action. 4. Request to Host 50th Anniversary Celebration at the Civic Center – Jeremy King Mr. King told the Council it was going to be the 50th anniversary of the Civic Center. He stated they would like to host a celebration and help educate residents on the proposed local sales tax for the recreation facilities. He explained it would be a free event on Friday, October 11th, they would like to have the Downtown Horns play during the event, funds had already been set aside to be used to inform the public on the proposed sales tax, so he would like to request $4,000 for the celebration. He added he would be asking for sponsorships so the costs could come down. He recommended approving the request to host the celebration event that would have a family atmosphere and asked if they could also serve alcohol. Council member Pokrzywinski asked if this would be indoors. Mr. King said it would and this would be the last event held before the glass was reinstalled and they started making ice for the season. There were no more questions. This item will be referred to a City Council Meeting for action. 5. Review of Absentee/Early Voting Process for General Election – Megan Nelson Ms. Nelson informed the Council she had received questions about absentee voting and wanted to share information, so others were aware. She explained all early voting was absentee voting, it required the absentee application to be completed, all voted ballots would be sealed in the envelopes, signatures were required, voted ballots would be transferred to Polk County, and be processed there. She added that those 2|Page 9 Work Session September 10, 2024 who wanted to feed their ballot into the machine should vote on election day, all polling locations would be open, and anyone with questions could either call the Administration Office at 218-773-2483 or email her at mnelson@egf.mn. There were no questions. 6. Discussion on 2025 Preliminary Budget – Karla Anderson & Reid Huttunen Ms. Anderson told the Council the Minnesota minimum wage was going up on January 1st so that adjustment had been made. She stated staff was recommending setting the preliminary budget at 10% because they were still waiting on insurance information and they were not sure how the sales tax vote was going to turn out. Mr. Huttunen reminded the Council they have been trying to budget for projects and if the sales tax was not approved, they would have to determine how to pay for updates. He added the fund balance was at 54%, 4% of that totaled $568,000, and discussions included the renovations at the Fire Station 2. He stated the State recommended to have the reserves at 35% to 50% and asked if they would like to use the 4%. Mr. Huttunen informed the Council they were still waiting on additional information about the ICHRA insurance, a meeting was going to be held the following day, so they should have answers soon and know what would be recommended for insurance so there were a few reasons why that was the recommendation. Council President Olstad stated he would like to leave the reserves at 50%. Council member Larson asked about the Fire Station 2 project and where the funds were coming from. Ms. Anderson said the project would be completed in phases and it was estimated to cost about $1.1 million. Mr. Huttunen said they were looking at starting the project in 2025 and using the building maintenance funds for the project. Discussion followed about how the fund received $400,000 per year, the project would deplete the fund, but within a couple years it would be replenished. Council member Larson asked to wait until 2026 so more of the funds were already available. He added he would like to be more aggressive than the 10%. Mayor Gander gave the reminder that the preliminary levy would be worked down, 10% was higher than he was comfortable with, but the final levy would end up quite a bit less. Ms. Anderson told the Council if the building maintenance fund was negative at the end of the year it would be covered by the fund balance until the fund was replenished. There were no more comments. This item will be referred to a City Council Meeting for action. ADJOURN: A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL MEMBER LARSON, TO ADJOURN THE SEPTEMBER 10, 2024 WORK SESSION OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 5:30 P.M. Voting Aye: Helms, Olstad, Larson, Peterson, Vetter, Pokrzywinski, and Riopelle. Voting Nay: None. _______________________________________________ Megan Nelson, City Clerk 3|Page 10  #3 RESOLUTION NO. 24 – 09 - 65 Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: WHEREAS, the following property did not comply with City grass control regulations; and WHEREAS, the City hired said property to be mowed and brought back into compliance after due notice was given; and NOW THEREFORE BE IT RESOLVED that the City Council hereby orders that the following costs, with interest charged at 10% per year beginning on January 1, 2025, for mowing grass on the respective properties be certified to the County Auditor for collection with the 2025 real estate taxes: Parcel # Legal Description of Property Original Cost Cost with Interest 83.02441.00 Auditors Plat Outlots 1-41 Lot 006 $600.00 $660.00 Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: September 17, 2024 Attest: ______________________________________ ___________________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 17th day of September, 2024. ____________________________________ Mayor 11  #4 12 13  #5 Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held on August 22, 2024, at 8:00 am in the City Council Chambers. Present: Grinde, Quirk, Riopelle Absent: None Also present: Ron Galstad, Keith Mykleseth, Brian Johnson, Steve Emery, Todd Forster, Brianna Feil, Jordan Midgarden, Corey Thompson, Tyler Tretter It was moved by Commissioner Quirk supported by Commissioner Riopelle to approve the minutes of the previous regular meeting held on August 7, 2024. Voting Aye: Grinde, Quirk, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Riopelle to authorize the Secretary to issue payment of the recommended bills and payroll in the amount of $808,308.97. Voting Aye: Grinde, Quirk, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Riopelle to approve and have staff sign the Minnesota Energy Assistance Program Agreement between vendor and service provider for 2024-2025 and approve a contribution of $2,000 to the Reach Out for Warmth Program. Voting Aye: Grinde, Quirk, Riopelle Voting Nay: None It was moved by Commissioner Quirk supported by Commissioner Riopelle to adjourn at 8:25 am to the next regular meeting on September 4, 2024, at 8:00 am to be held in the City Council Chambers. Voting Aye: Grinde, Quirk, Riopelle Voting Nay: None Kristen Shipes Commission Secretary 14  AGENDA ITEM #_8_________ Request for Council Action Date: September 12, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council Members Clarence Vetter, Dale Helms, Brian Larson, Ben Pokrzywinski and Karen Peterson Cc: File From: Steve Emery, P.E. RE: Award of Project – 2024 City Project No. 1 – SCADA System Improvements Background: We received bids for the above referenced project at 10:00 A.M. on September 10th. We received a total of 2 bids with the apparent low bid received from Sun Electric, Inc. out of Fargo, ND. Low bid was approximately 10% above Engineers Estimate but within what was budgeted for the project. Estimated Total Project Costs: See attached bid tabulation. Funding: Wastewater and Stormwater Enterprise Funds Recommendation: Award project to Sun Electric, Inc. in the amount of $336,450.00 Enclosures: Bid Tabulation 15  BID TABULATION 2024 CITY PROJECT NO. 1 SCADA SYSTEM IMPROVEMENTS EAST GRAND FORKS, MN Storm Lift Stations ENGINEERS ESTIMATE SUN ELECTRIC, INC H & S ELECTRICAL, LLC ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Storm Water Controls LS 1 $ 198,000.00 $ 198,000.00 $ 254,400.00 $ 254,400.00 $ 236,000.00 $ 236,000.00 2 Storm Water Stations Electrical Install LS 1 $ 32,000.00 $ 32,000.00 $ 19,640.00 $ 19,640.00 $ 70,350.00 $ 70,350.00 3 Storm Water Software Allowance LS 1 $ 24,000.00 $ 24,000.00 $ 19,855.00 $ 19,855.00 $ 24,900.00 $ 24,900.00 4 Storm Water Computer & Network Allowance LS 1 $ 14,000.00 $ 14,000.00 $ 11,350.00 $ 11,350.00 $ 15,600.00 $ 15,600.00 SUBTOTAL STORM LIFT STATIONS $ 268,000.00 $ 305,245.00 $ 346,850.00 Sanitary Lift Stations ENGINEERS ESTIMATE SUN ELECTRIC, INC H & S ELECTRICAL, LLC ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Sanitary Lift Station Software Allowance LS 1 $ 24,000.00 $ 24,000.00 $ 19,855.00 $ 19,855.00 $ 23,500.00 $ 23,500.00 2 Sanitary Lift Station Computer & Network Allowance LS 1 $ 14,000.00 $ 14,000.00 $ 11,350.00 $ 11,350.00 $ 13,900.00 $ 13,900.00 SUBTOTAL SANITARY LIFT STATIONS $ 38,000.00 $ 31,205.00 $ 37,400.00 TOTAL PROJECT BID $ 306,000.00 $ 336,450.00 $ 384,250.00 16  RESOLUTION NO. 24 – 09 - 66 RESOLUTION ACCEPTING BID AND AWARDING PROJECT FOR 2024 CITY PROJECT NO. 1 – SCADA SYSTEM IMPROVEMENTS Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: WHEREAS, the City Engineer advertised for bids for the 2024 City Project No. 1 for SCADA System Improvements; and WHEREAS, two bids were received and both bids came in above the engineer’s estimate; and WHEREAS, the engineering estimate projected a total project costs of $306,000.00; and WHEREAS, it appears that Sun Electric Inc is the lowest responsible bidder with a price of $336,450.00; and NOW THEREFORE, BE IT RESOLVED, 1. The Mayor and City Administrator are hereby authorized and directed to enter into a contract with Sun Electric Inc in the name of the City of East Grand Forks for the 2024 City Project No. 1 – SCADA System Improvements according to the plans and specifications therefore approved by the City Council and on file in the administration office. 2. This project will be paid out of the following funds: Stormwater Enterprise Fund Wastewater Enterprise Fund Voting Aye: Voting Nay: The President declared the resolution passed. Passed: September 17, 2024 Attest: ____________________________________ ____________________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 17th of September, 2024. ____________________________________ Mayor 17  #9 Request for Council Action Date: September 10, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Reid Huttunen, City Administrator RE: Contract Project closeout for 2022 City Project No. 6 – HAWK System ______________________________________________________________________________ Background: 2022 City Project No. 6 was scheduled to be substantially completed on or before August 11, 2023. The project was not substantially completed until January 23, 2024, due, in part, to delays in materials for the crossing signal pedestal poles. The City is currently holding $14,762.69 in project retainer on this project. As the project was being delayed, there were suggestions from a few City Council members that we should consider our options for Liquidated Damages on the project. City Attorney Ron Galstad, City Engineer Steve Emery, and myself have reviewed the Construction Contract for this project. The General Contractor, Ti-Zack Concrete, and its subcontractors have confirmed with Mr. Emery their schedule of ordering the necessary materials for the project. The specific materials that were delayed were ordered by Traffic Control Corporation on 1/27/2023, with final shop drawings approved on 3/31/2023. The order was not shipped by Pelco until 1/3/2024, a nearly 10-month lead time. Upon review of the pertinent details of the project, it is our recommendation not to pursue Liquidated damages on this project. Reasoning for this recommendation includes the following: - General and Subcontractors have verified they ordered the materials in a timely manner after the project was awarded. The delay in materials and the project completion was outside of their control. - While the completion of the HAWK system was delayed, the contractor did reinstall and operate the City’s existing flashing beacon system in a timely manner. The Bygland Rd crossing was not left without a pedestrian crossing system for any significant period of time. - Within days of the materials being received, the contractor had the HAWK system installed and operational. - The City did not incur additional project costs due to the delayed completion. 18 Recommendation: Authorize City Staff and Widseth to close out the project and issue payment of the final retainer on City Project No. 6 – Pedestrian Improvements. Enclosures Construction Contract between the City and Ti-Zack Construction Email from Traffic Control Corporation detailing materials order/shipment timeline 19 20 21 22 23 24 25 26 27 28  RESOLUTION NO. 24 – 09 - 67 RESOLUTION AUTHORIZING THE CLOSEOUT FOR 2022 CITY PROJECT NO 6 – HAWK SYSTEM Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: WHEREAS, the 2022 City Project No. 6 was for the installation of a HAWK system at the intersection of Bygland Road SE and 13th Street SE; WHEREAS, the project was scheduled to be substantially completed on or before August 11, 2023; and WHEREAS, the project was not substantially completed until January 23, 2024 due to delays in materials; and WHEREAS, the City was still holding on to $14,762.69 in the project retainer; and WHEREAS, due to the delay in the project the suggestion was made to consider liquidated damages; WHEREAS, after review by the city engineer and city attorney the recommendation is to close out the project because the contractor was able to show the delay in material was due to the manufacturer and was out of their control; and NOW THEREFORE, BE IT RESOLVED, the City Council authorizes city staff and Widseth to close out the project and issue the payment of the final retainer for the 2022 City Project No. 6 for the installation of the HAWK System. Voting Aye: Voting Nay: The President declared the resolution passed. Passed: September 17, 2024 Attest: ____________________________________ ____________________________________ City Administrator/Clerk-Treasurer President of Council I hereby approve the foregoing resolution this 17th of September, 2024. ____________________________________ Mayor 29  AGENDA ITEM #_10______ Request for Council Action Date: September 10, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council members Clarence Vetter, Ben Pokrzywinski, Tim Riopelle, Dale Helms, Mark Olstad, Brian Larson, and Karen Peterson. Cc: File From: Nancy Ellis, Community Development Director RE: Remodel of the Community Development/Economic Development Office Recently, the MPO has contacted my office and is hoping to rent out additional office space for their staff. They would like to rent the EDA Directors Office if we can make space for the new EDA Director in our large open office space. We have reviewed our current space and have come up with a way to provide an office for both the MPO and the EDA. Optimizing space in City Hall for rent or storage has always been discussed and considered and this plan will do that effectively. The plan is to create a new entrance/doorway between the MPO storage room and the EDA director’s office. We will then place soundproof panels in the windows of the old doorway and lock the door. (I do not want to remove the old doorway). We will place a full wall partition in our large space to create a new EDA office. This will have access to the further east door, the storage room door, and a sliding door into the Community Development Office space. Because of the wall partition and the change of the large open area, we will need to remove the cubicles and purchase new furniture and wall partitions for Brenda, Sonny and the Building Inspectors desk (the EDA Director will get a new desk and storage furniture as well). The total cost for the entire remodel is as follows: 1) Make door/entrance in wall to MPO storage: $10,700 2) Soundproof panels for door windows: $1500 to $1800 3) Partition wall with sliding door: $17850 4) Standing partitions between desks in Comm. Dev. Office: $2500, $2700 or $3500 (3 options) 5) New Furniture for Brenda, Sonny, EDA office and Bldg: $6000 TOTAL: $39,050 of which $8700 would be for updating our office to remove old furniture The amount of revenue from the MPO for the new office (at this year’s rental cost) is $13.45/sq ft X 198 sq ft of office space = $2663 per year. Their lease is up this year, and we could increase some to help with the cost of the remodel. Example: $14.50/sqft X 198 = $2871 or $15.00/sqft X 198 = $2970. As well, we do have money available this year in the Building Maintenance fund for the work. Staff recommends the remodel to optimize space, create new office space and update 20+ year old furniture. -1- 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47  AGENDA ITEM #_11______ Request for Council Action Date: September 9, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Vice- President Tim Riopelle; Council members Clarence Vetter, Dale Helms, Brian Larson, Karen Peterson, and Ben Pokrzywinski. Cc: File From: Jeremy King, Parks & Recreation Superintendent RE: Request to host a 50th Anniversary Celebration for the Civic Center Background: The Civic Center Arena is celebrating its 50th anniversary this year, marking a significant milestone for our community. To commemorate this occasion, we propose hosting a 50th anniversary celebration that also serves as an opportunity to educate residents about the upcoming sales tax vote in November. This event aims to unite the community for an evening of education, entertainment and celebration. The celebration will be free of charge and would showcase live music by The Downtown Horns. Event Details: • Location: Civic Center Arena, East Grand Forks • Date: Friday October 11th • Time: 5:00pm – 9:00pm • Entertainment: Live performance by The Downtown Horns Budget Impact: Funds have been allocated in the 2024 budget for public education for the upcoming sales tax vote. A total of $4,000.00 is requested to cover the costs associated with the event, including the following: • Band Fee (The Downtown Horns) • Decoration • Promotion & Marketing • Miscellaneous Recommendation: Approve staff to host a celebration commemorating 50 years of events at the Civic Center Enclosure: None -1- 48  AGENDA ITEM# _12________ Request for Council Action Date: 09/11/2024 To: East Grand Forks City Council: Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council Members Clarence Vetter, Dale Helms, Brian Larson, Karen Peterson and Ben Pokrzywinski Cc: File From: Michael S. Hedlund – Chief of Police RE: Resolution to accept the 2025 TZD Enforcement Grant ______________________________________________________________________________ Background: The East Grand Forks Police Department, in conjunction with the Crookston Police Department and the Polk County Sheriff’s Office have applied for and received a traffic safety grant through the Minnesota Office of Traffic Safety’s TZD (Toward Zero Deaths) program. The grant funding totals $15,600.00 of which $14,100.00 is for overtime expenses for enforcement and there is no match (other than the use of each agency’s squad cars during the enforcement). This grant also provides funding for traffic safety training for our officers ($1,500.00). One of the requirements of the grant is that the City Council of the lead agency (East Grand Forks Police Department) approve a resolution authorizing the acceptance of the grant and approving Chief of Police Michael Hedlund as the grant administrator. Recommendations: Approve the resolution to accept the grant and authorize Chief Michael Hedlund to serve as the grant administrator. Enclosures: Enforcement Budget Sheet 49  2025 Enforcement Budget East Grand Forks Police Department Traffic Enforcement Impaired Driving Enforcement $ - Seat Belt Enforcement $ 2,400.00 Speed Enforcement $ 6,600.00 Distracted Enforcement $ 4,200.00 Move Over Enforcement $ 900.00 Pedestrian Subtotal $ 14,100.00 Enforcement Support Dispatch & Admin Impaired: $ - Dispatch & Admin Other: $ - Subtotal $ - Optional Activites Special Projects Enforcement or Education Impaired Traffic Safety Equipment (50% match required) $ - Training Other $ 1,500.00 $ 1,500.00 Total Grant Award $ 15,600.00 50  RESOLUTION NO. 24 – 09 - 68 CITY OF EAST GRAND FORKS RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Council Member _______, supported by Council Member ______, introduced the following resolution and moved its adoption: BE IT RESOLVED that the East Grand Forks Police Department is authorized to enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety projects during the period of October 1, 2024 through September 30, 2025. East Grand Forks Chief of Police Michael Hedlund (or his designee) is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the East Grand Forks Police Department and to be the fiscal agent and administrator of the grant. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: September 17, 2024 Attest: __________________________________ _________________________ City Administrator President of Council I hereby approve the foregoing resolution this 17th day of September, 2024. __________________________ Mayor 51  #13 Request for Council Action Date: September 17, 2024 To: East Grand Forks City Council Mayor Steve Gander, Council President Mark Olstad, Council Vice-President Tim Riopelle, Council members Clarence Vetter, Ben Pokrzywinski, Dale Helms, Brian Larson, and Karen Peterson. Cc: File From: Karla Anderson & Reid Huttunen RE: 2025 Preliminary Budget Attached is the 9.17.2024 draft for the 2025 Budget. and 2025 Budget Brief (EGF Visioning Goals located on the left side of sheet). Key points to note are the following: • Levy increase of 10% ($693,008) is included in the preliminary budget. o A 1% Levy increase is equal to $69,300 • Health Insurance o No Health Insurance premium increases are included in this budget. o BCBS Renewal came back at a 17% increase o City Staff have been presented with three Health Insurance options to consider ▪ BCBS renewal; 17% increase ▪ PEIP (Public Employees Insurance Program); 9.1% increase, but requires a 4-year commitment ▪ ICHRA (Individual Coverage Health Reimbursement Arrangement) • ICHRA could show a significant savings on premium, depending upon Baseline plan choice and City contribution amount. • At the 10% Levy: Expenses are over Revenues by $26,582 Fund Balance 54% of Expenditures • At the 5% Levy: Expenses are over Revenues by $373,086 Fund Balance 51% of Expenditures • At the 3% Levy: Expenses are over Revenues by $511,688 Fund Balance 50% of Expenditures Recommendation: • Set the Preliminary Levy at 10% 52  RESOLUTION NO. 24 – 09 - 69 Council Member _______, supported by Council Member _______, introduced the following resolution and moved its adoption: BE IT RESOLVED, By the City Council of the City of East Grand Forks, Minnesota, that the proposed property tax levy collectible in year 2025 upon the taxable property within the said City, in accordance with truth-in-taxation and levy limit regulations, be set as follows: General Operations $ 7,484,059 General, Unallotment Special Levy 0 Certificates of Indebtedness 0 Improvement Bonds 2017A 65,440 PERA-Employer Share Increase 73,590 TOTAL LEVY $7,623,089 BE IT FURTHER RESOLVED that the City Administrator/Clerk-Treasurer will certify said proposed tax levy to the County Auditor of Polk County. BE IT FURTHER RESOLVED, That the meeting to discuss, allow citizen input, and possibly adopt the final budget will be held at 6:00 p.m. on Tuesday, December 3, 2024, with a final hearing, if necessary, on Tuesday, December 17, 2024, at the same time. Voting Aye: Voting Nay: Absent: The President declared the resolution passed. Passed: September 17th, 2024 Attest: _____________________________ ____________________________________ City Administrator/Clerk-Treasurer President of the Council I hereby approve the foregoing resolution this 17th day of September, 2024. ____________________________________ Mayor 53  CITY OF EAST GRAND FORKS, MINNESOTA GENERAL FUND REVENUE AND EXPENDITURE SUMMARY September 17, 2024 CHANGE OVER Actual Actual Budget Budget 2024 BUDGET 2022 2023 2024 2025 AMOUNT % REVENUES/SOURCES 1 Property Tax Levy* $ 5,646,759 $ 6,562,480 $ 6,930,081 $ 7,623,089 $ 693,008 10.0% 2 Franchise & Other Taxes 1,702,729 1,667,902 1,567,683 1,608,398 $ 40,715 2.6% 3 Licenses & Permits 107,019 124,848 116,275 114,375 $ (1,900) -1.6% 4 Intergovernmental 2,943,524 2,657,902 2,839,577 2,884,525 $ 44,948 1.6% 5 Charges for Services 1,431,641 1,455,808 1,451,180 1,454,454 $ 3,274 0.2% 6 Fines & Forfeits 80,311 75,478 118,000 68,500 $ (49,500) -41.9% 7 Other Revenues 179,633 222,532 38,500 110,400 $ 71,900 186.8% 8 Other Financing Sources 133,285 154,239 266,600 315,000 $ 48,400 18.2% 9 Total Revenues/Other Sources $ 12,224,903 $ 12,921,190 $ 13,327,897 $ 14,178,742 $ 850,845 6.4% 10 Reserved Used/Excess 341,734 150,559 174,064 (174,064) -100.0% Total Available Resources $ 12,566,637 $ 13,071,749 $ 13,501,961 $ 14,178,742 $ 676,781 5.0% EXPENDITURES/USES Current: 11 General Government $ 1,617,419 $ 1,427,788 $ 1,508,738 $ 1,630,170 $ 121,431 8.0% 12 Police 3,115,653 3,290,065 3,667,614 3,827,711 $ 160,097 4.4% 13 Fire 1,367,280 1,403,004 1,516,159 1,582,164 $ 66,005 4.4% 14 Other Public Safety 188,590 190,122 204,534 252,669 $ 48,135 23.5% 15 Public Works 1,696,823 1,563,719 1,766,810 1,799,145 $ 32,335 1.8% 16 Recreation & Culture 1,931,265 1,886,678 2,168,822 2,268,211 $ 99,389 4.6% 17 Community Development 45,526 26,205 66,600 65,000 $ (1,600) -2.4% 18 Library 651,803 680,274 785,008 810,605 $ 25,597 3.3% 19 Senior Center 124,145 133,662 146,036 146,584 $ 548 0.4% 20 Other Expenditures 381,572 440,559 427,009 457,000 $ 29,991 7.0% 11,120,077 11,042,077 12,257,331 12,839,260 581,929 4.7% Capital Outlay & Other Uses: 21 General Government - - 22 Police 71,491 95,823 116,500 212,789 $ 96,289 82.7% 23 Fire 45,721 - - - $ - 24 Public Works 15,295 - - - $ - 25 Street Reconstruction 243,218 256,062 275,000 280,000 $ 5,000 1.8% 26 Recreation & Culture 20,478 - 60,000 55,000 $ (5,000) -8.3% 27 Other Expenditures 130,107 90,636 235,000 285,000 $ 50,000 21.3% 28 Debt Service 91,516 - 90,000 120,000 $ 30,000 33.3% 29 Other Financing Uses 828,734 567,818 443,597 413,275 $ (30,322) -6.8% 1,446,560 1,010,339 1,220,097 1,366,064 145,967 12.0% 30 $ 12,566,636 $ 12,052,416 $ 13,477,428 $ 14,205,324 $ 727,895 5.4% Revenues/Sources Over (Under) Expenditures and chg Fund Balance $ 0 $ 1,019,333 $ 24,532 $ (26,582) Budgeted Fund Balance Reserve 457,456 Payroll increase 508,711 54  2025 The City of East Grand Forks' budget reflects the CITY OF EAST GRAND FORKS goals developed by City Council, and provides a blueprint for City services. The budget not only PROPOSED GENERAL FUND serves as a financial plan, but also as a tool for accountability. BUDGET BRIEF EAST GRAND FORKS VISIONING GOALS Plan for projects within Fund Balance 2025 BUDGET SUMMARY South End Bridge Beginning Fund Balance: $7,369,901 Local Sales Tax for Recreation Facilities Projected Total Revenue: $14,178,742 Restore and Maintain Trust Projected Total Expenditures: $14,205,324 Strengthen City/School Partnership Bond Estimated End of Year Fund Balance: $7,642,354 Upgrade City Facilities & Streets Fund Balance as % of Revenue 54% Fund Balance as % of Expenditures 54% 2023 Fund Balance increase $743,627 included 55  2025 TOTAL REVENUE 0.8% 2.2% REVENUES 0.5% Property Tax Levy $7,623,089 10.3% Property Tax Levy Franchise & Other Taxes $1,608,398 Franchise & Other Taxes Licenses & Permits $114,375 Licenses & Permits Intergovernmental $2,884,525 Charges for Services $1,454,454 20.3% Intergovernmental Fines & Forfeits $68,500 Charges for Services 53.8% Other Revenues $110,400 Fines & Forfeits Other Financing Sources $315,000 Other Revenues 0.8% 11.3% Other Financing Sources TOTAL REVENUES $14,178,741 2025 TOTAL EXPENSES Current Expenditures Capital Outlay & Other Uses 1.1% 3.6% General Government 0.5% 6.3% 12.7% Public Safety 15.6% Public Safety 30.3% Public Works Public Works 17.7% Recreation & Culture Receration & Culture 20.5% Other Expenditures Community Debt Service 14.0% 44.1% 8.8% Development Other Financing Uses Library 20.9% 4.0% Senior Center Current Expenditures Capital Outlay & Other Uses General Government $1,630,170 Public Safety $212,789 Public Safety $5,662,545 Public Works $280,000 Public Works $1,799,145 Recreation & Culture $55,000 Receration & Culture $2,268,211 Other Expenditures $285,000 Community Development $65,000 Debt Service $120,000 Library $810,605 Other Financing Uses $413,275 Senior Center $146,584 Other Expenditures $457,000 TOTAL EXPENSES $14,205,324 56  #14 RESOLUTION NO. 24 – 09 - 70 Council Member ________, supported by Council Member ________, introduced the following resolution and moved its adoption: RESOLUTION RATIFYING CONTRACTS WHEREAS, the City of East Grand Forks purchased from Border States Trophy the goods referenced in check number 43148 for a total of $42.00. WHEREAS, Tim Riopelle, was personally interested financially in the contract, but the purchases were made because the price was as low as or lower than other local vendors. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF EAST GRAND FORKS: 1. The above mentioned purchase by the City and the claim of the vendor based thereon are confirmed and the Mayor and Clerk are directed to issue an order-check in payment of such claim on the filing of the affidavit of official interest required under Minnesota Statutes, Section 471.89. 2. It is hereby determined that the total price of $42.00 paid for such goods is as low as, or lower than, the price at which they could have been obtained elsewhere at the time the purchase was made. 3. This resolution is passed to comply with the provisions of Minnesota Statutes, Section 471.87- 89. Voting Aye: Voting Nay: Abstain: The President declared the resolution passed. Passed: September 17, 2024 Attest: City Administrator President of Council I hereby approve the foregoing resolution this 17th day of September, 2024. Mayor 57 AFFIDAVIT OF OFFICIAL INTEREST CLAIM STATE OF MINNESOTA ) COUNTY OF POLK ) ss CITY OF EAST GRAND FORKS ) I, Tim Riopelle, being duly sworn states the following: 1. I am 3rd Ward Council Member of the City of East Grand Forks. 2. The City of East Grand Forks check number 43148 for a total of $42.00. 3. This resolution is passed to comply with the provisions of Minnesota Statutes, Section 471.87- 89. 4. Resolution passed by unanimous vote of the council on September 17, 2024. Affiant states further that to the best of his knowledge and belief (a) the contract price was as low as or lower than the price at which the services could be obtained from other sources. Affiant further states that the affidavit constitutes a claim against the city for the contract price, that the claim is just and correct, and that no part thereof has been paid. Dated: (Signature of Official) 58  #15 59 60 61