Village Board

EAST TROY VILLAGE BOARD MINUTES Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Timms called the meeting to order at 6:30 p.m. Present: President Timms, Trustees Fred Douglass, Matt Johnson, Forty Renucci, Scott Seager, Dusty Stanford and Ann Zess Excused: Others: Chief Boyes, DPW Miller, Administrator Suhm, Attorney Gray Citizen Participation No citizen participation. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 5/16/16 2. Grant Special Event Permit & Temporary Class “B” Picnic License to Legends Baseball Club “America’s Veterans are Legends” Baseball Tournament, Jason Tess, Event Chairman. Baseball games May 27, 28, 29 at the Rossmiller Sports Complex Baseball Fields known as the Mitchell Park Fields (1,2 & 3) and Center Field and use of Mitchell Field Concession Stand and field lights. Motion by Trustee Stanford, second Douglass by to approve the consent agenda. Motion carried with Trustee Renucci abstaining from the minutes. Committee of the Whole (did not adjourn to Committee of the Whole) 1. Master Planning for Municipal Building, 2015 Energy Drive Motion by President Timms, second by Trustee Stanford to table the Master Planning for the Municipal Building. Motion carried. Miscellaneous Business 1. Consideration of awarding 2016 crack sealing bid to Asphalt Services in the amount of $28,972 Deputy Director Equitz was present and explained this was the company that performed the crack sealing in 2015 with great results. Motion by Trustee Stanford, second by Trustee Douglass to approve awarding the 2016 crack sealing bid to Asphalt Services. Motion carried. 2. Consideration of Budget Schedule for 2017 Motion by Trustee Zess, second by Trustee Stanford to approve the budget schedule for 2017. Motion carried.  EAST TROY VILLAGE BOARD MINUTES Page 2 of 4 3. Consideration of East Troy Community Development Alliance performance (Stanford) Trustee Stanford explained he has had some challenges with the ETCDA (East Troy Community Development Alliance) that began prior to the ETCDA being formed when he was on the Economic Development Committee. He discussed the transition to the ETCDA and stated he is seeing the same results. He stated he is trying to do what is right for the community and expressed concerns regarding the timeliness of quarterly updates from the ETCDA. He stated the quarter four update for 2015 was given in February 2016 and the Board has not yet been given the first quarter update for 2016. He also expressed concerns regarding the amount of funds the Village has contributed to the ETCDA and what he feels are a lack of results. Motion by Trustee Zess, second by Trustee Seager to have the ETCDA members that want to speak address the board. Motion carried. Paul Nyffler, President of the ETCDA, expressed concerns that Trustee Stanford was stating a general displeasure, but the ETCDA is not being given specific examples of issues he is not pleased with. He stated the group recently had a successful Connect Communities event with the downtown open house. Discussion included items regarding the amount of funds that have been spent by the ETCDA to date, the community video the Village contracted with CGI to perform and the Village President’s role in economic development versus the ETCDA. General discussion occurred which included ETCDA members and Village Board members regarding the division that exists between the Village Board and ETCDA, the lack of clear processes in place, unclear expectations, the ETCDA feeling they are not receiving support from some of the Village Board, economic development involving more than just the ETCDA and the fairness of making a decision about the future of ETCDA prior to seeing a report for 2016. Further discussion revolved around the benefit of meeting again in a committee of the whole to get a better plan in place, understanding of roles and open dialog. It was also suggested that future quarterly reports be done in a committee of the whole as well. Motion by President Timms, second by Trustee Stanford to table consideration of ETCDA performance and bring the ETCDA back during the committee of the whole in June when the two parties can discuss furtherance of the relationship. Motion carried. 4. Consideration of Village Board review of Village President Special Projects Coordinator role in light of new role as County Supervisor (Zess) Trustee Zess explained she has been approached by individuals from the community with concerns regarding a potential conflict between the roles of the Village President and County Supervisor. She indicated some of the concerns are the County will have too much influence on the Village. She  EAST TROY VILLAGE BOARD MINUTES Page 3 of 4 also stated she had concerns regarding the most recent reports from the Village President and whether what is being reported is above and beyond the scope of the President’s typical role. Trustee Seager also stated he has been approached with concerns as to whether the Village President will have an adequate amount of time to commit with his new role as County Supervisor. President Timms assured the Board due to the fact that he is retired he will be able to commit the time necessary to both roles. President Timms stated in preparation for this discussion he reviewed his monthly reports submitted to the Board and compiled a list of the items that only included discussions with Walworth County Economic Development Alliance, ETCDA and new businesses. The list totaled a 15-page report. Motion by Trustee Zess, second by Trustee Seager to eliminate the extra duties of the special projects coordinator for the Village President. Trustee Johnson questioned President Timms if he believed he could continue to work at the same level of detail he had been working prior to being County Supervisor. President Timms stated he is as passionate about the Village as he was one year ago when the position was created. He went on to list numerous business discussions he has been involved in regarding economic development efforts and additional items he has taken on such as being involved with Leadership Walworth, SCORE, organizing the Sidewalk Chalk Art Festival, Viper Ride and discussions regarding a new TIF development. He questioned the Board why there are no questions related to his monthly reports, other than from Trustee Renucci, if there are concerns. David Allen, owner of East Troy House and Ivan’s on the Square, spoke in support of the President’s expanded role. He stated he sees President Timms on the square on a regular basis and feels he is more actively involved than previous Village Presidents. Trustee Renucci stated he was the only person that voted no on the topic when the expanded role was originally approved. He stated the reason he voted no was because he felt they were making a substantial change to the role of Village President and he believed the citizens should vote on that type of modification. He also stated he would like to see expenditure reports for any additional expenditures other than wages associated with the expanded role such as travel. President Timms stated the additional expenditures have been minimal such as purchasing books and conference registrations with no overnight stays.  EAST TROY VILLAGE BOARD MINUTES Page 4 of 4 President Timms called for a roll-call vote at Trustee Stanford’s request President Abstain Timms Trustee No Douglass Trustee No Johnson Trustee Yes Renucci Trustee Seager No Trustee No Stanford Trustee Zess Yes Motion was defeated 2-4. Adjourn Motion by Trustee Stanford, second by Trustee Johnson to adjourn at 8:04 p.m. Motion carried. Respectfully Submitted, Eileen Suhm, Administrator