Village Board

EAST TROY VILLAGE BOARD MINUTES October 3, 2016 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Timms called the meeting to order at 6:30 p.m. Present: President Timms, Trustees Fred Douglass, Matt Johnson, Forty Renucci, Scott Seager, Dusty Stanford and Ann Zess Excused: Others: Chief Boyes, DPW Director Equitz, Administrator Suhm Citizen Participation No citizen participation. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Consider Approval of East Troy Chamber of Commerce First Fridays Art Walk, Friday, Nov. 4 from 5 pm to 8 pm on the Village Square (weather permitting) and surrounding businesses. (First Fridays events have previously been held in conjunction with the Farmers Market however the Farmers Market has ended.) Motion by Trustee Renucci, second by Trustee Douglass to approve the consent agenda. Motion carried. Miscellaneous Business 1. Review of ETCDA financial report and goals to determine funding in 2017 Trustee Stanford stated he had a chance to review the report and was not satisfied with the amount of information provided. Motion by Trustee Stanford, second by President Timms to defund ETCDA, collect all unspent dollars and apply them to what the Village has budgeted for 2017 so the Village can subsidize and continue the WCEDA membership and find a person to support the Village with those dollars to get something more in depth (somebody who does economic development for a living). Motion by Trustee Johnson, second by Trustee Zess to have John Jacoby present the information ETCDA provided. Motion carried 6-1 with Trustee Stanford voting no. Mr. Jacoby presented to the Board how funds have been spent and plans for the future which included advertising, finishing the video that had been presented, updating the website and involvement in events. He also discussed Operation East Troy and Connect Communities, both initiatives to increase citizen participation. The presentation also included a proposal to provide $2,500 for a grant program, a branding imitative in conjunction with the Village and advertising to help promote East Troy to outside businesses. Trustee Stanford stated his concerns remained that he felt reporting had not been transparent or timely as well as strained relations.  EAST TROY VILLAGE BOARD MINUTES October 3, 2016 Page 2 of 4 Trustee Zess, expressed concerns about the future of economic development in the Village if the ETCDA is eliminated and President Timms’ additional duties end in April. Trustee Johnson respectfully disagreed with Trustee Stanford, stating he found the contentious relationship disappointing. Trustee Seager acknowledged the members of the ETCDA are people in the community passionate about the community volunteering their time. He also explained as a Trustee he has to think about the constituents in the Village and it seems it would be better for economic development to have somebody that does this for a living every day. Trustee Stanford called for a roll-call vote. President Timms Y Trustee Douglass Y Trustee Johnson N Trustee Renucci N Trustee Seager Y Trustee Stanford Y Trustee Zess N Motion carried 4-3. 2. Finalize Operating and Capital Budgets for Public Hearing Administrator Suhm explained she had received a notification from the Emergency Services District that the original calculations for capital contained an error and the amount could be reduced by $1,392. Trustee Johnson questioned if the additional amount could be applied to modifying the increase amount for employees in the merit range from 2.0% to 2.5%. Administrator Suhm confirmed the $1,392 could be applied to the wage increase. She also stated too much had been budgeted for disability insurance based on the quote she received that day so the additional funds from that could also be applied to the change in the merit range increase amount. Administrator Suhm requested clarification regarding the merit increase range, stating the criteria for merit increases had not been established in 2016 so she did not feel it was fair to employees. She asked the Board if they were comfortable with a flat increase for the merit range in 2017. They agreed by consensus. President Timms stated merit increases had been discussed for several years and he would like the plan in place by next year so the Board is not having the same discussion. Administrator Suhm agreed stating they are working in the ad-hoc committee on this, but she has been taken away from it currently due to staffing issues. Motion by Trustee Stanford, second by Trustee Douglass to approve the 2.5% increase. Motion carried.  EAST TROY VILLAGE BOARD MINUTES October 3, 2016 Page 3 of 4 Trustee Zess questioned if the additional wages for President Timms were budgeted for the entire year. Administrator Suhm confirmed the amount was budgeted for the full year. Trustee Zess questioned if President Timms is not reelected in April what would happen with the funds. She suggested shifting the funds for the additional wages after April with the approval of the budget. President Timms stated the topic had been considered previously and the Board did not change the position. He stated the topic could be revisited with the next election cycle. $8,000 was budgeted in 2017 for Village President additional duties. Ordinances & Resolutions 1. Ordinance 2016-12 – Removing section 305.5 pertaining to reserve “Class B” License Fee Rebates Motion by Trustee Stanford, second by Trustee Douglass to approve Ordinance 2016-12. Motion carried. Reports 1. Village President – August 2016 – Trustee Zess questioned the meeting on 8/9 with Stan Sugden who she believes is an engineer from Ruekert and Mielke for the Village Square because President Tim had stated the funds in the budget for engineering were not for the square renovation. President Timms stated the money taken out of the capital improvement budget for engineering was for the engineering and not the renovation that was presented to the Board in February. The budgeted amounts are for infrastructure issues. The purpose of the meeting was to address the infrastructure and for Stan Sugden to discuss this with Jason since he had not met with Jason yet. Trustee Zess expressed concerns that any infrastructure improvement would lead to street work. Trustee Johnson asked about the meeting regarding the dam. President Timms explained it was with a company that does dredging to discuss the possibility of removing sediment in the lake and decreasing phosphorous and potentially creating navigable water. Trustee Stanford thanked President Timms for organizing the Viper Ride. President Timms explained the owner of the properties west of Brooks Court have been in discussions with the Village regarding an easement that was not recorded properly to access the property. Administrator Suhm added that staff along with the zoning administrator met with the property owners impacted and explained at this point they will need to address some property issues and agreements with the neighbors. They will need to work with the neighboring properties prior to submitting a CSM or for abandonment of the right-of-way. 2. Park and Recreation Meeting Minutes – September 20, 2016 and Summer Recap Trustee Stanford asked Vickie Muszynski, Park and Recreation Director, to report on the classes the Recreation program offered in summer of 2016. Vickie presented comparable class offerings from the Town of Mukwonago and City of Elkhorn for summer and fall of 2016. She demonstrated the Village is offering a significant amount of more classes than the neighboring municipalities with less staff. DPW Equitz commended her on her efforts and new ideas she is bringing forward. Trustee Renucci commented on the discussion regarding the archery range naming rights from the Park and Recreation meeting minutes, suggesting limiting the naming rights to five to ten years rather than a permanent.  EAST TROY VILLAGE BOARD MINUTES October 3, 2016 Page 4 of 4 3. ET Emergency Services Minutes – August 16, 2016 Adjourn Motion by Trustee Stanford, second by President Timms to adjourn at 7:34 p.m. Motion carried. Respectfully Submitted, Eileen Suhm Administrator