Village Board

EAST TROY VILLAGE BOARD/COMMITTEE OF THE WHOLE MINUTES May 22, 2017 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, John J. Jacoby, Forty Renucci, and Ann Zess Excused: Absent: Trustee Matt Johnson Others: DPW Director Equitz, Administrator Suhm Citizen Participation Daniel Donegan, 2110 Mill Street, recently participated in a Tiger Cruise, which is when family members of active service personnel are allowed to accompany the crew on their carrier at sea. Dan joined his son, Marine Lance Corporal Oscar Donegan, aboard the USS Makin Island in Hawaii for a 10-day period. Dan has been raising the flag for the American Legion Memorial Day observance for 15 years and contacted the Village to take a flag with him. That giant flag was raised on the USS Makin Island on active duty. Dan called this one of the greatest days he will ever experience. The crew worked in driving rain and 40 mile per hour winds to assist his son to raise the flag. Dan was allowed to go anywhere on the ship to get pictures of it the flag being raised and flying aboard the carrier. This local flag will be raised on the Village Square Memorial Day. The Captain Nelson of the USS Makin Island also printed a certificate with exact date, time and coordinates where the flag was raised. The flag will be embroidered with the name of the ship and the date and time it was raised. At 6:00 a.m. Memorial Day they will lower the flag that is currently on the flagpole, replace it with this flag, raise this flag to half-mast and then raise it fully during the observance activities. Dan then presented President Seager with the flag on behalf of Captain Nelson and the USS Makin Island as well as the certificate. Dan also discussed that had a citizen contact him who wanted to put a flag pole in his yard. The concern was that the code had changed and inadvertently removed the status of every existing house was existing nonconforming. The way code was written would allow each property to continue the nonconformity. If this has changed Dan asked that this be reconsidered and returned to the prior wording. Dan was advised this is currently being addressed by the Plan Commission. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 5/15/2017 – Motion by Trustee Alexander, second by Trustee Jacoby to approve the consent agenda. Motion carried. Miscellaneous Business 1. Liquor Licenses - Consider approval of Provisional Retail Liquor License for Class B Combination Beer/Liquor License for Rohrganics, LLC. Premises located at 2894 Main St. known as 2894 On Main, Ellie Griffa, Agent.  EAST TROY VILLAGE BOARD/COMMITTEE OF THE WHOLE MINUTES May 22, 2017 Page 2 of 3 Motion by Trustee Zess, second by Trustee Alexander to approve the liquor license. Motion carried. Adjourn to Committee of the Whole Motion by President Seager, second by Trustee Alger to adjourn to Committee of the Whole. Motion carried. Discussion Item: 1. Ehlers, Inc. – Financial planning workshop with Ehlers – Third session will focus on the water and sewer utilities and include a presentation by Ehlers, review of historical data, financial projections and indicators. May also include discussion regarding future operations and capital planning. a. Handouts b. Slides John Cameron from Ehlers, reviewed the third workshop items which was a review of the sewer and water utilities. He reviewed the following:  Forecast Assumptions for Expenditures are trending at about a 1.6% annual increase.  Utility Capital Improvement Plans o Largest capital expenditure for the utilities centers on the potential treatment requirements from the DNR for phosphorous impacting the sewer utility. This is not definite as the State may be changing regulations, timelines, and deadlines. This may allow the Village to delay the outlay of funds and have much less of an impact on rate payers. o Other options for either delaying or reducing the cost of the 2020 phosphorus project include the potential for multi discharger variance or to treat phosphorous to the lowest level we can and pay a penalty for the difference. o He suggested evaluating the use of the Clean Water Fund Loan program for the phosphorus improvements when that borrowing is necessary  Various options for financing of both water and sewer projects were discussed o Water Utility  He suggested the Board consider refinancing the 2007 Water Revenue Bonds to general obligation debt to save on interest and utilize the assigned general fund balance in the amount of 1.2 million as a low interest loan to the water utility for funding the 2018 water infrastructure projects  Consider financing 2018 and 2019 projects through larger Village-wide G.O. financings o Sewer Utility  Consider issuing revenue bond debt in 2018 and in 2020 for larger capital improvement items in the sewer utility  Consider cash funding projects in 2017, 2019, and 2021 for the sewer utility  Evaluate and implement future recommended user rate increases as necessary  EAST TROY VILLAGE BOARD/COMMITTEE OF THE WHOLE MINUTES May 22, 2017 Page 3 of 3 o Water Utility cash flow analysis suggested rate increases as follows: 2018 – 9%, 2020, 2022, 2024 and 2026 – 3% o Sewer utility cash flow analysis suggested rate increases as follows: 2018 – 4.5%, 2020 – 29% (only if phosphorus improvements are necessary), 2021 – 5%, 2023 and 2025 3% o He reviewed the potential impact of these increases on the average user’s utility bill. He cautioned the phosphorus improvement are an unknown and the drastic impact could be mitigated if the Village is allowed to delay any borrowing until the treatment plant improvement debt is paid off in 2027 Adjourn Motion by Trustee Alexander, second by Trustee Alger to adjourn at 7:43 p.m. Motion carried. Respectfully Submitted, Eileen Suhm Administrator