Village Board

EAST TROY VILLAGE BOARD MINUTES June 5, 2017 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Deputy Clerk Alexander verified the meeting was posted according to law. Roll Call: Deputy Clerk Alexander called the meeting to order at 6:30 p.m. Present: Trustee John Alexander, Alex Alger, John J. Jacoby, Matt Johnson, Forty Renucci, and Ann Zess Excused: President Scott Seager Others: Deputy Chief Swendrowski, DPW Director Equitz, Attorney Gray Motion by Trustee Alexander to appoint Trustee Zess as chairperson, second by Trustee Johnson. Citizen Participation No citizen participation. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 5/22/2017 2. Consider approval of Temporary Class “B” Beer License for Friday, June 16, 2017 for East Troy Chamber of Commerce East Troy Cycling Classic on the Village Square (Special Event approved 12/6/2016) 3. Consider approval of AMENDED Special Event Application from East Troy Area Chamber of Commerce for the June 16, 2017 East Troy Cycling Classic (approved 12/5/2016) to extend hours and adding live music from 8 pm to 11 pm. with road closures also extended to 11 p.m. which has been approved by Walworth County and discussed with the East Troy Police Department. 4. Consider approval of annual renewal for Mobile Home Park Permit for Meadows Development Group LLC - Skyview Terrace, 2742/2786 Main St. 5. Consideration for approval of Permits for East Troy Lions Club 4th of July Celebration from June 29 to July 2, 2017: a. Special Event Permit (June 29 to July 2, 2017) for Rossmiller Park (East Troy Amusement Park), 3090 Graydon Ave for carnival, food sales, ball games, kiddie parade, music/beer tent, car show, truck/tractor pull, petting zoo, etc. with Graydon Ave. closed from West St. to Bellview Ave. b. Temporary Class “B” License for the beer tent (June 29 to July 2, 2017) c. Parade Permit (July 2, 11am – 3 pm) d. Fireworks Permit (July 2, dusk) (Contingent upon receiving insurance certificates for liquor liability and fireworks) 6. Operator’s Licenses – Consider approval of 2017-2019 Operator Licenses, per attached list 7. Liquor Licenses - Consider approval of 2017-18 Liquor Licenses for Class A & B Beer, Class A & B Combination, Class C Wine, (all subject to D.O.R. compliance for payments), per attached list. Trustee Renucci requested item 3 be removed from the Consent Agenda. Trustee Johnson requested item 7 be removed from the Consent Agenda.  EAST TROY VILLAGE BOARD MINUTES June 5, 2017 Page 2 of 3 Motion by Trustee Johnson to approve the remaining items on the Consent Agenda, second by Trustee Alger. Motion carried Miscellaneous Business Consent Agenda Item 3 – Trustee Renucci asked if the extended hours of the street closing would pose any safety issues and if the Police Department had been consulted regarding this change. Deputy Chief Swendrowski explained that the plan was the same as last year, would only be the south side of the Village Square, the Police Department had been informed and discussed the plan with the Chamber. DPW Equitz added that the Chamber would be providing additional portable lighting. Motion to approve Consent Agenda Item 3 by Trustee Johnson, second by Trustee Jacoby. Motion carried. Consent Agenda Item 7 – Trustee Johnson asked for clarification of the contingencies listed for the application submitted by Bay East Troy. Deputy Clerk Alexander explained that the applicant has purchased the premises with the intend to open an establishment and is familiar with the license year. They have not made final decisions on the type or opening date of the establishment but wanted to secure the license as it is the last regular Class B liquor license available. They have submitted an approved application, paid the fees and the contingencies are the items that staff will monitor prior to issuing the license. Local ordinances require serving within a specific time frame or the license will be revoked. Motion to approve Consent Agenda Item 7 by Trustee Johnson, second by Trustee Alexander. Motion carried. 1. Consideration of request by East Troy Electric Railroad to grant exempt status to two railroad crossings, Main Street and Young Street Ryan Jonas, President of East Troy Electric Railroad, presented a request to change the status of two railroad crossings to Exempt to allow buses and trucks to cross the tracks without stopping. The crossings are not currently being used and the Railroad would post a sign indicating the crossing is Exempt. Deputy Chief Swendrowski asked what the process would be to reverse the exemption should the tracks ever be needed. The process to reverse the exemption is simple and would involve a notification to the Wisconsin DOT with the crossing code, approval from the municipality and a removal of the Exempt signs. Motion by Trustee Renucci, second by Trustee Alexander to approve directing staff to prepare a resolution to bring back to the Board granting exempt status to the two railroad crossings, Main Street and Young Street. Motion carried 2. Consideration of purchasing iPad devices for the Village Board Discussion followed regarding the number of devices that would be needed, policy on use and management of the devices. Expected life of devices will be about 2 years or more. Trustees are encouraged to use Village issued devices but use of personal devices is  EAST TROY VILLAGE BOARD MINUTES June 5, 2017 Page 3 of 3 allowed with the cloud storage used by the Village. Accessories such as cases or keyboards will be the responsibility of the user. Motion by Trustee Johnson, second by Trustee Jacoby to direct staff to purchase 4 iPads with the 2 years of Apple Care, have the devices engraved with “The Village of East Troy” and review policy on device use and bring draft back to the Board. Motion carried 3. Consideration of sale of Police Department Squad Car Deputy Chief Swendrowski explained that the squad they will be retiring needs major service and is seeking the approval to sell the squad at auction as is. A reserve bid is possible so that if a bid is not close to value the listing may be pulled and listed again. Motion by Trustee Alexander, second by Trustee Alger to approved the sale of the older Dodge Charger. Motion carried Reports 1. Library Board Minutes – 04/18/2017 – Trustee Jacoby discussed potential improvements to the Library web site. 2. ET EMS Minutes – 03/21/2017 3. ET EMS District Annual Meeting Minutes – 05/17/2016 – Trustee Johnson explained the Annual Meeting Minutes are approved at the next Annual Meeting. He has asked that the DRAFT minutes be submitted as soon as they are prepared. He explained that the Annual and Monthly meetings scheduled for May 16th were not properly posted due to a clerical error so the meetings were rescheduled for May 23rd. At that Annual Meeting Dave Bitter was appointed President, Paul Miller - Vice President, Judy O’Donell - Secretary and Trustee Johnson - Treasurer. The Assistant Secretary-Treasurer position will be open and they are working to fill that position. Adjourn Motion by Trustee Renucci, second by Trustee Alexander to adjourn at 7:10 p.m. Motion carried Respectfully Submitted, Lorri Alexander Deputy Clerk