Village Board

EAST TROY VILLAGE BOARD MINUTES December 18, 2017 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, John J. Jacoby, Matt Johnson, Forty Renucci, and Ann Zess Others: Chief Boyes, DPW Director Equitz, Administrator Suhm Citizen Participation No citizen participation. President Seager acknowledged Trustee Zess and Chief Boyes for their service to the Board and to the Village as this is their last official meeting. Trustee Zess is resigning due to a change in residence and Chief Boyes is retiring. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 12/4/2018 2. Operator’s Licenses – Torie L. Buchman 3. Consideration of appointing Deputy Chief of Police, Mark Rather 4. Consideration of renewing FBO Contract First Amendment for 2-year term 5. Consideration of Appointment Election Inspectors for the 2-year term of 1/1/2018 to 12/31/2019 per list 6. Consideration of request for Hangar S-3/4 Lease Assignment, reviewed and approved by Village Attorney, contingent on receipt of payment for legal fees. 7. Consideration of Granting: a. Special Event Permit to East Troy Chamber of Commerce for the East Troy Cycling Classic on the Village Square on Friday, June 122, 2018 (road closures begin at 8 am, event 10:15 am to 8:00 pm) b. Permit for Bike Race on surrounding streets Friday, June 22, 2018, (route to be the same as 2017, construction permitting), Vanessa Lenz, Event Chairperson c. Pending approval of street closures from Walworth County d. Application for Temporary Class B Liquor License – Beer Tent Hours 8-11 pm Motion by President Seager to remove Item 7-a, b and c from the Consent Agenda for discussion. Motion by Trustee Johnson, second by Trustee Alexander, to approve the Consent Agenda minus Item 7- a, b and c. Motion carried. Item 7, a, b and c – discussion focused on the route for the bike race and a potential alternate route if needed due to an unanticipated delay in construction. Vanessa Lenz, East Troy Area Chamber of Commerce, and Bill Ochowicz, TOAD, agreed to design an alternate route and bring it to the Board at the January meeting. They will also be monitoring the construction closely. Motion by Trustee Johnson, second by Trustee Jacoby, to approve Item 7, a, b and c contingent upon a Plan B route submitted by the Chamber and approved by the Police Department and the Department of Public Works. Motion carried.  EAST TROY VILLAGE BOARD MINUTES December 18, 2017 Page 2 of 3 Miscellaneous Business 1. Request for proposals for legal services a. Presentation by three law firms – Arenz, Moelter, Macy, Riffle and Larson, SC, Pruitt, Ekes and Geary, SC and Stafford Rosenbaum LLP presented to the Board. b. Discussion and possible action by Village Board – Motion by Trustee Alexander, second by Trustee Jacoby, to table decision on legal services until January 2018. Motion carried. 2. Discussion/Consideration of holidays lights and forming a committee to work on holiday lights and banners - Linda Kaplan presented information on holiday decorations for the Village. The snowflake that has been installed as an example. She suggested an ad hoc committee to review options and move forward with purchases. Trustees Alexander and Jacoby and DPW Equitz volunteered for this committee. Linda Kaplan will coordinate the meeting and reach out to the schools and possible other interested parties. 3. Discussion/direction to staff regarding sidewalk options Hwy ES from Gus’s to Townline Road – Sarah Nunn, Lunch and Associates, presented options for the proposed sidewalk from Gus’s Drive- In to Townline Road and reviewed the possibilities. Direction was to attempt to obtain sidewalk easements from property owners on the north side of Main Street to allow for the sidewalk. If easements were not able to be obtained the funds may be redirected to another sidewalk project. 4. Discussion/direction to staff regarding sidewalk options for the Village Square – Sarah Nunn, Lynch and Associates, discussed the water main replacement on the Village Square project and the impact on the sidewalks around the outside of the Square. Renderings were presented as examples of sidewalk repair with patching or with replacing to the nearest full joint. Motion by Trustee Johnson, second by Trustee Jacoby, to proceed with the patching option and not replacing to the next full joint. Motion carried. 5. Consideration of approving combining 2018 Parking Lot Projects – Motion by Trustee Johnson, second by Trustee Alexander, to approve combining the 2018 Parking Lot projects. Motion carried. 6. Consideration of Airport Manager’s contract resolution – discussion focused on the mowing procedure and additional information from the BOA that appeared contradictory to prior information regarding the Object Fee Area. Motion by Trustee Johnson, second by Trustee Zess, for staff to work with Attorney Pruitt to draft ordinance change for the allowable grass height at the airport. Motion carried. Motion by Trustee Johnson, second by Trustee Jacoby, to approve the Airport Managers contract for 2 years with Aviation Services, LLC with language provided by Aviation Services, LLC with the additional statement that should the bales be stored anytime in the Object Free Area, the full area between the taxiway and the runway will become deemed the Object Free Area and bales will not be allowed to be stored there and the operation will be reviewed annually. Motion carried 6-1, with Trustee Renucci voting No. 7. Consideration of request for extension for liquor license requirements from Bay East Troy, LLC – Deputy Clerk Alexander stated Bay East Troy, LLC applied for a liquor license and is opening in what used to be the Grist Mill. According to ordinance if a business is closed for six months it is considered abandoned and the liquor license is subject to revocation by the Village Board. Although the license had been approved, it has not been issued and is currently awaiting the health inspection from the State and occupancy permit from the Building Inspector. They have the request into the state for the health inspection but do not have a date for the inspection. Motion by Trustee Johnson, second by Trustee Alger, to approve the 30-day extension. Motion carried.  EAST TROY VILLAGE BOARD MINUTES December 18, 2017 Page 3 of 3 8. Consider approval of upgrade for Police Department firearms – Deputy Chief Swendrowski reviewed the option to update the department firearms and the benefits of the entire department using the same equipment. Motion by Trustee Renucci, second by Trustee Alexander, to approve the trade-in of the current firearms and the purchase of 10 new department firearms. Motion carried. Ordinances & Resolutions 1. Recommendation from Plan Commission to approve Ordinance 2017-19, a zoning code text amendment related to the definition of building height – Motion by Trustee Renucci, second by Trustee Zess, to approve Ordinance 2017-19. Motion carried. 2. 2017-18 Amendment to Parking Regulations to allow parking in the municipal parking lot off the square between the hours of 5:00 a.m. and 6:00 a.m. without an overnight parking permit (from 12/4/17 meeting) – Motion by Trustee Johnson, second by Trustee Alexander, to approve Ordinance 2017-19. Motion carried. 3. Resolution 2017-10 TAP Program Support – Motion by Trustee Johnson, second by Trustee Jacoby, to approve Resolution 2017-10. Motion carried. Reports 1. Municipal Court November 2017 2. November Financial Report 3. Airport Advisory Committee Minutes – 10/09/17 4. Airport Advisory Committee Minutes – 12/11/17 – Discussed the failure of the rotation beacon and possible replacement options, the southside drainage issues are being addressed but finalization is delayed due to ground freezing. Discussed replacing the Board member to the Airport Advisory Committee in Trustee Zess’ s absence and Trustee Jacoby will attend. 5. DRAFT Plan Commission Minutes – 12/11/2017 6. Administrator’s Report August-December 2017 – The Board thanked Administrator Suhm for the update on staff projects and congratulated Stephanie Stegall on her selection as Employee of the Year. Adjourn Motion by Trustee Alexander, second by Trustee Johnson, to adjourn at 8:43 pm. Motion carried. Respectfully Submitted, Eileen Suhm Administrator