Village Board

EAST TROY VILLAGE BOARD MINUTES April 2, 2018 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, John J. Jacoby, Matt Johnson and Forty Renucci Excused: Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt Citizen Participation Mary Nugent, 2817 Austin St., spoke representing Off the Square Players. She discussed their upcoming play, Social Security, recent improv productions and workshops. The group is partnering with the Parks and Recreation Department to offer workshops for children and youth. They are also working with the high school forensics program, of which the majority of participants will be going to State competition this year. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 3/19/2018 2. Operator’s Licenses – Amanda K. Shaner, Brooke K. Bartlett, Beth L. Peters 3. Consider approval of East Troy Chamber of Commerce, First Fridays “May the Fourth be with You”, May 4, 2018, 4 pm to 8 pm, Vanessa Lenz, Chamber Director, Event Chairperson. a. Consider approval of Temporary Class B Beer License for the East Troy Chamber of Commerce First Fridays “May the Fourth be with You”, May 4, 2018, 4 pm to 8 pm, Vanessa Lenz, Chamber Director, Event Chairperson. Motion by Trustee Alexander, second by Trustee Johnson, to approve the consent agenda. Motion carried. Miscellaneous Business 1. Consideration of East Troy Lion’s Club proposed improvements at Rossmiller Park Kevin Mikes, second Vice President and John Biersack, President were present to represent the Lions Club. They stated the club had a timeline and goals for proposed improvements to Rossmiller Park, as they understand they are the primary entity utilizing the concession buildings besides the East Troy Express Ball Club. Recently they have resided, roofed and added aluminum soffits to the buildings. The next project they would like to do is replace the blacktop around the buildings which were constructed by the club in the 1940s and they are lower than the street elevation. Due to this, water accumulates in this area and the surrounding pavement has deteriorated. They distributed a quote from Gaver’s Pavers, stating they did not realize how expensive the project would be. They are requesting permission to move forward with the project. The Lion’s Club has been able to reduce the cost by having club members who are business owners perform some of the work, such as removal of the old asphalt and excavating, as well as grass restoration. Due to the ground elevation a significant challenge is water drainage. They are proposed a French drain north of the buildings. There will be 6,500 square feet of asphalt to install and they will need to place gravel underneath. Due to the unexpected costs, they are asking the Village for financial assistance with the project. The project has been discussed with  EAST TROY VILLAGE BOARD MINUTES April 2, 2018 Page 2 of 4 the East Troy Express Ball Club and the Lion’s Club is willing to work around the Express game schedule. In addition, Express Baseball did not see an issue with gravel being in front of the buildings for some of the games. The goal is to complete work prior to the 2018 July 4th festivities. DPW Equitz stated he thought it might be necessary to install more than one French drain. He suggested the Village Engineer review the area and make a recommendation. The Board discussed having DPW Equitz review the project with the Village Engineer and return with figures at the April 16th Village Board meeting. The representatives from the Lion’s Club were agreeable to this timeline. The Lions Club asked about the possibility of proposing a garage on the east lot line of the property south of Graydon Avenue, where the parking for the festivities takes place. Attorney Pruitt discussed a change in the law relating to donated property. Motion by Trustee Johnson, second by Trustee Jacoby, for DPW Equitz to talk to Lynch & Assoc. and the Lion’s Club about the engineering impact of the project and have the Lion’s Club come back with the full cost. Motion carried. 2. Presentation by East Troy Chamber of Commerce of proposed Plan B Route for the 2018 East Troy Cycling Classic Event as required by the contingency on 12/18/2017 event approval Vanessa Lenz, Executive Director of East Troy Chamber of Commerce, reviewed route B that was included in the packet. In December the Chamber received approval from the Board, but due to construction they were asked to present a Plan B for the race. The proposed Plan B was sent to DPW Equitz and Chief Swendrowski and now it is 80 days away from the race and the Chamber is looking for final Board approval of the plan. According to latest update from the Village Engineer the construction should be complete by the end of May so the original route should be able to be used, but it is good to have a Plan B route. Trustee Renucci questioned the timeline for notification of residents along the Plan B Route should it need to be used, for whatever reason. Director Lenz explained that the race organizers check the proposed route a month prior to the race and again a week prior to the race to insure the route is usable. Based on the current schedule, construction should be completed 22 days prior to the race. The Chamber notifies residents with a letter that is sent to property owners, then a week prior to the race they walk the route and attempt to contact all property owners and the day before the race they again reach out to residents along the route. She explained they used to hold public information sessions, but have discontinued that due to lack of attendance. It was also discussed they will stop the race, if necessary for emergency vehicles. Chief Swendrowski expressed concerns about the impacted properties on the Plan B route being notified of it’s possibility early enough for residents to prepare and plan for the possibility. The Board requested that Director Lenz return to the May 21 meeting for an update on the construction, the route to be used, and the communication plan for residents along that route. 3. Consideration of 2017 Year-End Fund Balance Assignments Administrator Suhm reviewed recommendations and balances in the packet materials. The Board discussed the following recommendations: General Fund  EAST TROY VILLAGE BOARD MINUTES April 2, 2018 Page 3 of 4 • Designate the $34,478 for industrial development as economic development • Transfer Sterling Oaks Road Improvements $45,000 to capital for future street projects • Assign $30,000 for Police Administration wages over budget in 2018 • Assign $25,000 for health insurance contingency • Transfer the remaining amount left unassigned to capital fund for future capital projects ($132,029) Capital Projects Fund • Assign $130,836 to future capital projects Motion by Trustee Johnson, second by Trustee Alexander, to approve the assignment as discussed. Motion carried. 4. Consideration of approving funds for cathodic protection repairs for TIF 2 Lift Station Motion by Trustee Renucci, second by Trustee Alexander, to approve. Motion carried. 5. Consideration of working with Applied Technologies for wastewater engineering services DPW Equitz asked for permission to send a letter to Baxter Woodman Inc. informing them the village would like to cancel the agreement for wastewater engineering services. He stated there is an agreement, but all work has been performed on a work-order basis and all current work orders have been completed. He would like to begin utilizing Applied Technologies for these engineering services. Motion by Trustee Johnson, second by Trustee Renucci, to approve. Motion carried. Ordinances & Resolutions 1. Ordinance 2018-04 – Amendment to section 458-29(A) of the Village of East Troy Municipal Code to rectify conflicting language with the approval of Ordinance 2018-03 Motion by Trustee Renucci, second by Trustee Alexander, to approve. Motion carried. 2. Resolution 2018-06 – Resolution declaring intent to apply to Wisconsin Economic Development Corporation for Community Development Investment Grant for the East Troy Brewery project Ted Zess reviewed the project with the Board. He stated the grant was recommended by Graef in a recent meeting. They are investing over 2 million dollars in the project and hope some exterior renovations will be possible with funding from a grant. Motion by Johnson, second by Trustee Jacoby, to approve 2018-06 with TEBS, LLC written in as the developer. Motion carried. Reports 1. East Troy Area EMS District Meeting Minutes – 02/20/2018 - 2. East Troy Area EMS Joint Municipalities Meeting Minutes – 02/27/2018 3. Booth Lake Memorial Park Minutes – 03/21/2018 4. December 2017 Financial Report Closed session  EAST TROY VILLAGE BOARD MINUTES April 2, 2018 Page 4 of 4 Adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) to conducting other specified public business, whenever, competitive or bargaining reasons require a closed session (potential development) Motion by President Seager, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) to conducting other specified public business, whenever, competitive or bargaining reasons require a closed session (potential development). Trustee Alger Y Trustee Jacoby Y Trustee Johnson Y Trustee Renucci Y President Seager Y Trustee Alexander Y Reconvene in Open Session Possible action on closed session matters No action taken. Adjourn Motion by President Seager, second by Trustee Alexander to adjourn at 7:58 p.m. Motion carried. Respectfully Submitted, Eileen Suhm Administrator