Village Board

EAST TROY VILLAGE BOARD MINUTES November 5, 2018 Page 1 of 5 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, John J. Jacoby, Matt Johnson and Forty Renucci Excused: Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt Youth in Government Representatives Matt Kisting and Mikayla Lamping Citizen Participation Brian Baumeister, W1706 Potter Rd, Burlington, stated he leases the property south of Honey Creek Road that the Village purchased. He expressed a desire to continue leasing the property at the current price or potentially more. Mr. Baumeister expressed concerns about Mr. Wendt’s, who leases the village-owned property west of Highway 120, proposal for the leases to go out to bid with the option for Mr. Wendt to counter offer the highest bid. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 10/11/2018 Joint Meeting, 10/15/2018 2. Operator’s Licenses – Sara D. Jensen, Ashley M. Rossetti, Linda S. Moran Johnson pulled the 10/15/18 meeting minutes. Motion by Trustee Johnson, second by Trustee Alexander, to approve the consent agenda with the minutes from 10/15/18 removed. Advisory – motion carried, Board – motion carried. Motion by Trustee Alger, second by Trustee Jacoby, to approve the minutes from 10/15/2018. Advisory – motion carried, Board – motion carried with Trustees Alger, Boyes and Johnson abstaining. Miscellaneous Business 1. 2019 Budget a. Presentation Administrator Suhm presented the 2019 Budget. b. Public Hearing on 2019 Budget President Seager opened the public hearing on the budget and invited the public to comment. With no public comment, the hearing was closed. c. Ordinance 2018-08 - 2019 Budget/Levy Motion by Trustee Johnson, second by Trustee Alexander, to approve Ordinance 2019-08, the 2019 budget and levy. Advisory – motion carried, Board – motion carried.  EAST TROY VILLAGE BOARD MINUTES November 5, 2018 Page 2 of 5 2. Consideration of American Legion request to add sign to Grandstand recognizing 2018 State Championship Discussion occurred regarding the proposed signs. DPW Equitz recommended the Board consider the option of a combined sign for the championships where the years can be listed due to aesthetics and concerns about water accumulating behind the signs, which contributes to wood rotting. Mr. Thomas Senft, representing the Legion, stated this would be the last sign requested because there are only two levels of teams and years would be added in the future to recognize championship years. Motion by Johnson, second by Trustee Alger, to approve the additional sign as proposed. Advisory – motion carried, Board – motion carried. Matt Kisting, YIG advisory member, shared his experience of being on the team that won the state championship this year. He stated at the high school when a team is successful and goes to state there is a pep rally and recognition of the team. He felt this was a nice way for the team to be recognized since it is not associated with the high school. 3. Direction to staff regarding potential request to county for safety measures at intersection of Highway ES and Townline Road (Seager) President Seager explained he requested this to be on the agenda because a citizen approached him regarding a family member that had been in an accident at the intersection of Highway ES and Townline Road. He discussed a joint approach with the Towns of Troy, East Troy and School District to express concerns to Walworth County regarding the intersection. The other entities affected plan to discuss this with their boards as well. The Board discussed the following: • There used to be a flashing red light on the stop signs at the intersection until they fell into disrepair and were removed • Traffic at this intersection likely increased due to the Highway G bridge being closed for the last several months • Lights or some sort of warning that cross traffic does not stop on the stop signs may be effective. • Chief Swendrowski reported since September 2016 there have been 10 accidents at the intersection, four have occurred during the last several months o The accidents are not occurring in conjunction with the traffic at the beginning or end of the school day. o Concerns were discussed about the potential for a future accident to involve a school bus • Chief Swendrowski explained the county has a Traffic Safety Committee, that meets on a quarterly basis. He was advised by the County these concerns should be brought to that meeting. o The next meeting is scheduled for January 3 at 9:00 a.m.  EAST TROY VILLAGE BOARD MINUTES November 5, 2018 Page 3 of 5 o Chief Swendrowski can attend the next meeting. The Town of East Troy Chief may be interested in attending as well o Trustee Johnson will talk to the Fire/Rescue Captain about also attending o President Seager stated he would like to include a letter from each of the municipalities and school district as well. o Attorney Pruitt suggested making a list of backup information that would include information about particular accidents, such as when they are occurring and resulting injuries. • The Board also discussed potentially including the intersection of Townline Road and Highway 20 to be reviewed by the County • Trustee Johnson shared concerns regarding the amount of accidents reported at the intersection of Highway J and Highway E/Townline at the Fire/Emergency Services District meetings. Chief Swendrowksi reported on efforts the County has implemented to try to reduce occurrences • Chief Swendrowski will put together information and bring it back to the Board sometime in December, prior to the January 3 meeting 4. Consideration of East Troy Fire and Emergency Services Contracts with the Town of Lafayette Trustee Johnson reminded the Board the Town of Lafayette provided notice to withdraw from the Emergency Services District. The contracts for consideration follow the same template as the contract with the Town of Troy for rescue services. There were two contracts, one for fire services and one for rescue services. The coverage area will remain the same as what it was. They are trying to keep it simple on a per-call cost. Trustee Johnson did note he noticed the 2% fire dues state 20%, and he thought this amount needed to be reviewed. He did not remember them discussing 20%. He stated the percentage should be in alignment with the coverage area. Motion by Trustee Boyes, second by Trustee Johnson, to table the fire services contract. Advisory - motion carried, Board – motion carried. Motion by Trustee Johnson, second by Trustee Alexander, to approve the rescue contract with the Town of Lafayette. Advisory – motion carried. Board – motion carried. 5. Consideration of hiring contracted service for cell tower location/collation analysis Attorney Pruitt reviewed the matter with the Board. He stated AT&T is proposing a new pole for service across the street from an existing pole, which is on Village property. When a new pole is proposed, proof that co-location is not possible is required. The applicant is supposed to submit a sworn statement as to why colocation will not work. The applicant submitted letters and attached an article on PIM. They are concerned about interference between the antennas and the water tower. However, they have not submitted the sworn statement. Staff at the Village does not have the expertise to verify  EAST TROY VILLAGE BOARD MINUTES November 5, 2018 Page 4 of 5 if this information is accurate. Under ordinance and state statues the Village can hire a third-party to evaluate the mater and charge the cost to the applicant. The Village would like to hire SEH to evaluate and provide an analysis which may or may not end up supporting AT&T’s position. It was discussed to require the applicant to escrow funds prior to incurring costs. Motion by Trustee Johnson, second by Trustee Boyes, to proceed forward with SEH pending a deposit of $10,000 from AT&T which will be refunded to them, less the costs associated with SEH costs and less payment for any outstanding Village bills AT&T has. Advisory – motion carried, Board – motion carried 6-1 with Trustee Jacoby voting no. 6. Consideration of proposal from Applied Technologies for phosphorus compliance alternatives plan DPW Equitz explained the permit for the Wastewater Plant requires the Village to meet a lower phosphorus level. The Village has been working with Applied Technologies to develop a plan and get on course. They are reviewing various options to get the phosphorous level lowered. He stated he would like Applied Technologies to assist in evaluating the cost effectiveness of various options. The Village will need to choose an option and report it to the DNR by September 2019. He would like to begin the project in 2018 and stated there are funds in the operational budget in 2018 as well as money budgeted in 2019. Motion by Trustee Johnson, second by Trustee Alger, to approve the proposal from Applied Technologies for $23,500. Advisory – motion carried, Board - motion carried. 7. Consideration/Direction to staff on 2019 farm lease renewals for Village-owned property RA314100001, 82-acre property south of Honey Creek Road and RXUP 00256, 84-acre property west of Highway 120 (from 10/15/2018 meeting) Attorney Pruitt, explained the Board could chose to go out to bid, however, if they make this decision the highest bid must be honored. Negotiation cannot occur after the bids are received. He explained there is case law that states even if there is no obligation to go out to bid, if this route is chosen there is an obligation to adhere to the bidding process. He advised the Board should consider if they are getting the best rate they can. He also stated the rate per acre is consistent with what the Village is receiving for the airport property lease. If the Board is comfortable with the rates being comparable and fair, then it is not necessary to go out to bid. President Seager stated he felt the leases should go out to bid. Motion by Trustee Johnson, second by Trustee Jacoby, to renew the leases as they are. Advisory – motion carried, Board - motion carried 6-1 with President Seager voting no.  EAST TROY VILLAGE BOARD MINUTES November 5, 2018 Page 5 of 5 Reports 1. Municipal Court – September 2018 2. Booth Lake Minutes – 09/19/2018 3. Booth Lake Treasurer’s Report – September 2018 – Discussed improvement of concession sales due to new offerings. 4. Booth Lake Minutes – 08/15/2018 5. ETAESD Minutes – 09/18/2018 6. ETAESD Minutes – 08/21/2018 – Issues with the audit were discussed. 7. Informational Report – Police Department re: Squad Repair – Chief Swendrowski updated the Board regarding maintenance costs for the Tahoe. He stated he only has $666.78 left in the maintenance budget and it has been having issues with wires beginning to corrode as well as the ECM and BCM. One of the officers reported while driving the vehicle the warning lights were tuning on and off and the locks were locking and unlocking repeatedly. He did take it in and they reset the system. As of right now there are no issues, but he is concerned he may exceed budget if repairs are necessary prior to the new squad being purchased. He estimated repairs for the ECM and BCM to be $2,500-$4,000. Adjourn Motion by President Seager, second by Trustee Boyes, to adjourn at 7:57 p.m. Motion carried. Respectfully Submitted, Eileen Suhm Administrator