Village Board

EAST TROY VILLAGE BOARD MINUTES November 19, 2018 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, John J. Jacoby, Matt Johnson and Forty Renucci Excused: Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm Youth in Government Representatives Matt Kisting and Mikayla Lamping Citizen Participation Steve Rostkowski, 2959 N. Shore Drive, spoke representing the East Troy Lake Association. He stated the Association had questions related to items two and three under Miscellaneous Business on the agenda. Item three is regarding a topographical survey and the routing of the storm sewer extensions and item two is regarding the property deeds. He stated when the property records are researched any storm sewer easements for the properties that should have been recorded with Walworth County should be included. He was able to locate a temporary construction easement document for his property from the Beulah Avenue storm sewer improvement project but was not able to locate the others. They would like to see the official easement documents. Gerri Mayotte, 2935 North Shore Drive, stated she is still trying to make sense of the costs being discussed. She requested the last 10 years of expenses associated with the dam from the Village. She looked up the miscellaneous expenses from 2008-2018, 10-1/2 years. She stated from 2008-2015 $4,966 was spent on miscellaneous expenditures, an average of $624 per year. There was a significant cost in 2016 of $34,000. There was nothing for miscellaneous spent in 2018. On average for the last 11 years she stated the Village spent $3,645 in miscellaneous expenses if that is for repairs. For wages she stated it was $1,853 per year on average. She stated looking at engineering costs was different. For 2017 and 2018 she reported $16,000 was spent for each year. She stated after review, she was amazed there was not more money put into the dam. It is not costing the taxpayers a lot of money. She does not consider $624 on average to be a lot. She stated the thing that seems to be costing a lot is engineering expenditures. Every board continues to have studies. At one point $29,907 was spent 2005- 2007 (stated 2017, but that is not correct), there were grants received and it actually cost $17,000. The Village has spent more on engineering than it would have cost to repair during those years because it was not maintained. She concluded stating, if anybody states again we are putting a lot of money into the dam that is incorrect. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 11/5/2018 2. Operator’s Licenses –Jessica L. Brown, Laura A. Beckel, Ann Zess, Ted Zess, Ryan J. Hammerel, Amber M. Schultz  EAST TROY VILLAGE BOARD MINUTES November 19, 2018 Page 2 of 4 Motion by Trustee Alexander, second by Trustee Johnson, to approve the consent agenda. Advisory – motion carried, Board – motion carried. Miscellaneous Business 1. Consideration of East Troy Fire Services Contracts with the Town of Lafayette (from 11/5/2018 meeting) Trustee Johnson stated he was in error at the prior meeting, it was clarified the 20% number in the contract is correct. He referred to page 14 of the packet, Appendix C of the agreement. This depicts the seven subdivisions fire and rescue services will be contracted for in the Town of Lafayette. He stated he reviewed the boundaries and it equates to approximately 19.5% to 19.6% of the land area, so 20% of the total the Town receives for the 2% fire dues payment is appropriate. Motion by Trustee Johnson, second by Trustee Boyes, to approve the contract. The Board discussed the charge per call should be $800. Trustee Renucci questioned if this includes a false alarm. Trustee Johnson confirmed if the trucks respond, it is considered a call. He also stated if false alarms continue there is also an ability to fine. There was further discussion regarding the different levels of calls and associated difficulty levels of responding. However, there are challenges with scaling charges related to the call difficulty. Discussed the potential of charging by the number of hours required for a call, but given the low number of calls this is currently not an issue. It was also discussed that the district will continue to contract separately with Alpine Valley Music Theater. Advisory – motion carried, Board – motion carried. Trustee Johnson stated the Towns of East Troy and Spring Prairie are reviewing the contracts and once they have approved them he will be executing the contracts as the District President. 2. Consideration of proposal for deed review related to East Troy dam impoundment area from Lynch Engineering DPW Equitz reviewed discussion by the Board at the last meeting concluded the next step was to investigate ownership of the properties. He explained the proposal from Lynch Engineering is to provide that service. Discussion occurred regarding associated legal fees. DPW Equitz advised he asked Attorney Pruitt about legal costs, but it is difficult to arrive at estimated legal fees until we determine ownership of the properties. The scope of work includes putting together an exhibit that depicts property ownership. Engineer, Tim Lynch estimated the project would take approximately four weeks to complete.  EAST TROY VILLAGE BOARD MINUTES November 19, 2018 Page 3 of 4 Trustee Johnson questioned how the Village could get each property owner their property ownership information prior to a Board meeting. DPW Equitz suggested having a public information meeting to present the information and give the property owners an opportunity to review the information. It was further discussed the Village will provide the information to the property owners prior to holding the public information meeting and give them an appropriate amount of time to review the information in advance of the meeting. Motion by Trustee Johnson, second by Trustee Jacoby, to approve the contract. Advisory – motion carried, Board – motion carried. 3. Consideration of proposal for topographical survey of East Troy dam impoundment area from Lynch Engineering DPW Equitz stated Engineer Lynch advised the weather is good for the topographical survey. The ground needs to be frozen without a lot of snow to perform the survey. The survey will assist with redevelopment, planning, and design work for the area. Engineer Lynch stated this will also assist with hydraulic modeling for future flood plain. It was discussed, if the weather cooperates, this information could potentially be incorporated with the public information meeting regarding property ownership. Once the work begins Engineer Lynch estimated it would take two weeks to complete the project. Motion by Trustee Boyes, second by Trustee Jacoby, to approve the contract. Advisory – motion carried, Board – motion carried. Reports 1. October Financial Report – Discussed the TID 3 expenditures were related to the boundary amendment. 2. Update on TAB Program Visioning Session Report and Planning – Administrator Suhm reviewed the memo and process. The next step is the final South Dakota State presentations on December 10. The report is posted for the public to view on eCode 360. 3. Municipal Court October 2018 4. East Troy Area Emergency Services Minutes – 10/23/2018 Trustee Johnson stated they are continuing to work through issues associated with audit. The Board composition was discussed with some members on the board being appointed and some elected officials from their respective community. In 2019 they will need to further discuss the composition of the board with the exit of the Town of Lafayette. Closed session Adjourn to closed session pursuant to Wis. Stats. 19.85(1)(g) to confer with legal counsel regarding possible litigation in which it is or likely to become involved (water utility rate case)  EAST TROY VILLAGE BOARD MINUTES November 19, 2018 Page 4 of 4 Administrator Suhm placed Attorney Lawrie Kobza on speaker phone for the closed session. Motion by President Seager, second Jacoby, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(g) to confer with legal counsel regarding possible litigation in which it is or likely to become involved (water utility rate case) 7:00 p.m. Motion carried on a roll call vote. Trustee Jacoby Y Trustee Johnson Y Trustee Renucci Y President Seager Y Trustee Alexander Y Trustee Alger Y Trustee Boyes Y Reconvene in Open Session No action taken. Adjourn Motion by Trustee Alexander, second by Trustee Alger, adjourn at 8:12 p.m. Motion carried. Respectfully Submitted, Eileen Suhm Administrator Clerk-Treasurer